Systematic Administrative Assistant with over 5 years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Performed advanced levels of administrative support to the Director of Educational Rehabilitation and to the department which involved composing and preparing correspondence, assignments and briefings also assisted with entering time for employees. Maintained a filing system, maintained calendar for all appointments, responded to emails, telephone inquiries, and routing calls as necessary and the ability to train others. Also served as a building manager for the up keep of the building which I maintain work orders for the building with multiple departments and took inventory of key given to employees. Prepared necessary procurement documents for processing and making sure department stays within budget. Carefully documenting and tracking formal purchase request and researching products and vendors to identify price. Attended and participate in required department meetings and trainings, also took meeting minutes/composed and send to department staff. Developed and updated spreadsheets to track reports on performance and sales data. Maintained staff directory and birthday lists.
Assistant to the Director of Psychology. Prepared, edited and distributed correspondence, audit reports, forms and documents. Assisted in planning and preparing meetings and taking meeting minutes/composing and send to department staff. Kept track of meeting on calendar. Sent out 46B letters also known as forensic letters to courts, organize and maintain filing system. Inventory, order supplies, sort and restock supplies. Keep track of employee files. Made sure employees were current on all required course, certifications and licenses.
Performed a variety of routine clerical tasks for the administrative support services coordinator. Maintained and audited active patient's charts for accuracy and completion of documents on an ongoing basis. At patients discharge, I broke down chart and prepared for medical records. I also served as a designated trust fund distributor for the patients on the units by distributing patient funds weekly or as required to do so.
Promoted health and wellness in psychiatric patients by providing caring emotional support and encouragement. Updated patient files with current information about behaviors and other data relevant to treatment planning. Enhanced successful patient outcomes by helping each participate in recreational activities alone or in groups. Assisted patients with adjusting to hospital procedures and helped each thrive in highly structured settings. Minimized injuries to staff or patients by offering important support or restraint to control patient movements. Completed entries in log books, journals and care plans to document accurately report patient progress. Assisted patients with bathing, grooming, dressing and oral hygiene care both in private residences and facilities. Shopped for groceries regularly in order to keep house stocked with necessities. Developed rapport to create safe and trusting environment for care. Worked to improve and enhance patient lives through effective and compassionate care. Monitored progress and documented any patient health status changes, keeping healthcare team updated. Maintained clean, safe and well-organized patient environment. Performed household tasks such as laundry, dusting, washing dishes and vacuuming. Laundered items, changed sheets and made bed to keep patients' bedroom clean. Supported daily hygiene needs of patients by assisting with bathing, dressing, dental care and personal grooming.
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