Administrative Assistant II Resume Example

· Managing Facilities Department front office interacting with campus personnel, contractors, vendors and department technicians.

· 2009 received work request through email, 2010-2016 District utilized 2 different Computer Maintenance Management Software (CMMS) Facilities MAX followed by AiM Maintenance Request System

· 2017 to present – SchoolDude, a computer maintenance management system to create and track work orders, preventative maintenance tracking—responsible for oversight, report generation, facilitating training sessions for all system users (Facilities Techs and campus personnel)

· 2009 to present – Access Control- electronic building (interior/exterior) doors control—responsible for training and tracking requests and designation of access

· Scheduled monthly safety meetings, professional development training, off-campus training for HVAC techs

· Oversight for preparation/scheduling annual progress discussions/job performance evaluations

· Preparing monthly reports-NuVentive (project status both short and long-term) to track labor/materials costs budget building, annual furniture inventory

· Contributing member of the Room and Space Utilization Committee.

· General office duties including initiating correspondence for the department, filings, handling calls (internal/external).

For a period of about 12 years supervised—on a rotating basis—personnel of the Facilities Department work crews:

· (Grounds-6 FT Landscape and Irrigation Techs, 2 PT Landscape Techs; 1 PT Shipping/Receiving/Inventory Clerk; Building Maintenance- 4 FT employees a carpenter and 3 facilities maintenance techs (FMT); Operations-Full Time 4 HVAC Techs and 1 FMT – in absence of assigned supervisor—responsible for issuing daily work assignments and overseeing work completion including preventive maintenance tasks (weekly, monthly, semi-annual and annual) equipment inspections—air handlers, VAVs, elevators, irrigation system etc, serving as liaison between Techs and requesting individual(s)

· Scheduled sessions for Progress Discussion/Job Performance Evaluations

· Assisted Custodial Supervisor in assigning event set up with ABM (contracted) personnel to ensure timely preparation, breakdown and cleanup for various on campus meetings, conferences and student events.

· Responsible to ensure all department personnel were kept in the know of District policies and requirements.