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administrative assistant human resources coordinator resume example with 10+ years of experience

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Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Professional Summary

Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Known for enthusiastically adapting to new situations and technology with ease. Works effectively with cross-functional teams in ensuring operational and service excellence. Fosters positive relationships internally across all levels of management and excellent public-facing point person for clients, equipment and service providers, vendors and business professionals.

Skills
  • Human Resource Management
  • Employee Evaluation, Coaching and Motivation
  • Quality Standards
  • Microsoft Office Suite
  • Time Management and Prioritization of Multiple Projects
  • Accounts Payable
  • Payroll
  • Recruiting
  • Accounts Receivable
  • Office Management
  • Interviewing
  • Databases
  • Emergency Management (3 years)
  • Highly Organized
  • Team Management
  • Policy and Procedure Modification
  • Accounting Techniques
  • Financial Statements
  • Information Confidentiality
  • Project Management
  • Staff Training
  • Health and Safety Regulations
  • Report Preparation and Analysis
  • Fire Safety Regulations
  • Scheduling and Coordinating
  • Customer Service
  • Risk Management
  • Account and Ledger Reconciliations
  • Client Correspondence
  • Negotiation and Conflict Resolution
  • Documentation and Reporting
Work History
01/2018 to Current Administrative Assistant/Human Resources Coordinator Armanino Mckenna Certified Public Accountants & Consultants | Chicago, IL,
  • Manage and oversee day-to-day activities of nursing, administration, dietary services, environmental services and maintenance
  • General office administration including faxing, scheduling, filing, placing orders and reviewing/distributing mail appropriately
  • Screens Administrator’s/Owner’s calls and visitors while maintaining professionalism and confidentiality
  • Provide complete administrative support for Owner/Administrator such as preparing meeting materials, calendar coordination, and preparing documents for review
  • Supervise all Departmental Management and acts as a liaison between Administrator/Owner and Department Heads
  • Coordinate meetings between all departments including outside vendors
  • Maintain office and PPE supply inventory and refer repair requests to the appropriate party
  • Ensuring all COVID regulations are met including creating and updating all 200+ Staff COVID-19 reports
  • Assisted with meetings and presentations within company.
  • Delivered friendly assistance with new hires throughout interviewing and hiring process.
  • Filed paperwork, sorted and delivered mail, and maintained office organization.
  • Maintained and scheduled complex calendars.
  • Recruited and hired qualified candidates for vacant and new positions.
  • Efficiently delivered personnel information to management for speedy corrective action.
  • Prepared monthly, weekly and daily logs using Microsoft Office Suite.
  • Recruited and screened qualified potential employees.
  • Sparked productivity by setting itineraries and scheduling appointments.
  • Processed documentation for employee actions such as new hires, grievance resolutions and terminations.
  • Set up orientations and initial training for new employees.
  • Tracked various statistics and kept detailed records to support human resources department.
  • Assigned work activities for staff related to employment, compensation, labor relations and employee relations.
  • Compiled employee records from individual departments to maintain central files.
  • Converted employee status from temporary to permanent.
  • Reduced workers' compensation claims by instituting corporate safety training program.
01/2017 to 12/2017 Administrative Assistant/Human Resources Coordinator Peninsula Nursing And Rehabilitation Center | City, STATE,
  • Assisted with meetings and presentations within company.
  • Delivered friendly assistance with new hires throughout interviewing and hiring process.
  • Filed paperwork, sorted and delivered mail, and maintained office organization.
  • Recruited and hired qualified candidates for vacant and new positions.
  • Managed employee exit interviews and paperwork.
  • Efficiently delivered personnel information to management for speedy corrective action.
  • Prepared monthly, weekly and daily logs using Microsoft Office Suite.
  • Recruited and screened qualified potential employees.
  • Processed documentation for employee actions such as new hires, grievance resolutions and terminations.
  • Set up orientations and initial training for new employees.
  • Helped employees register for benefits programs using online portals.
  • Assigned work activities for staff related to employment, compensation, labor relations and employee relations.
  • Compiled employee records from individual departments to maintain central files.
  • Converted employee status from temporary to permanent.
10/2012 to 08/2016 Office Coordinator/Assistant Director of Education Hammel Child Care Center | City, STATE,
  • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of all personnel in Early Childhood Education
  • Managed and scheduled all Educators and Support Staff
  • Oversaw family communications and engagement including planning and delivery of family events and projects
  • Enrolling children and setting up new admission files in compliance with DOH, DOE and ACS regulations
  • Ensure all compliance was achieved throughout early childhood while sustaining a collaborative working team
  • Ensured full compliance was met with applicable local, state, and federal regulations, laws, and standards that governed the facility, including permit applications and recertifications, child and personnel files, eligibility, and preparation for audits and site inspections
  • Ensured student attendance was taken daily and contacted parents of absent students
  • Established and maintained facility's computer system
  • Provided all onboarding including recruitment, interviewing, orientation, and training
  • Tracked budgets and expenses for all facility programs

·

10/2011 to 09/2012 Assistant Bookkeeper Hammel Child Care Center | City, STATE,


  • Ensured all weekly fees were collected and recorded
  • Prepared and distributed notices for parents, staff, Board and Community Members
  • Performed common office duties
  • Provided comprehensive accounting support to company by managing functions like payroll, accounts payable, accounts receivable and business expense processing
  • Matched purchase orders with invoices and recorded necessary information
  • Validated and recorded invoices and resolved discrepancies with parents and vendors
  • Prepared and mailed account statements to parents and kept meticulous correspondence documentation
Education
Expected in 1996 to to Honors High School Diploma | John Bowne High School, Flushing, NY GPA:


ACS Bookkeeping Course

2014

Ongoing training in Human Resources Policies

Annual training in Emergency Preparedness

Ongoing training through workshops and webinars in various areas of staff development

Certifications
  • Licensed Notary Public
Languages
Spanish:
Native or Bilingual
Negotiated:

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Resume Overview

School Attended

  • John Bowne High School

Job Titles Held:

  • Administrative Assistant/Human Resources Coordinator
  • Administrative Assistant/Human Resources Coordinator
  • Office Coordinator/Assistant Director of Education
  • Assistant Bookkeeper

Degrees

  • Honors High School Diploma

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