administrative assistant full time 40hrs resume example with 6+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :

Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building, solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.

  • Data Gathering
  • Verbal and Written Communication
  • Problem Solving
  • Team Collaboration
  • Flexible and Adaptable
  • Editing and Proofreading
  • Data Recording
  • Multitasking and Prioritization
  • Data Entry and 10-Key
  • Prioritization and Time Management
  • Government Forms
  • Staff Supervision
  • Information Processing
  • Medical Filing
  • Patient Confidentiality and Data Security
  • Document Typing and Formatting
  • Data Entry
  • Employment Record Verification
  • Employment Recordkeeping
  • Equal Employment Opportunity (EEO)
  • New Hire Onboarding
  • Employee Paperwork
  • Critical Thinking
  • Microsoft Office
Administrative Assistant (Full-time 40hrs), 08/2022 - Current
Bellestar Home Health City, STATE,
  • Managed all human resource documentation, including new hire letters, employee contracts and corporate policies and procedures.
  • Regularly updated HR databases to reflect employee information, changes in benefits and other details.
  • Supervised onboarding process for newly hired employees, including distribution of all paperwork.
  • Supported healthcare applications by monitoring security, performance and reliability.
  • Improved integrity and completeness of medical records by consulting with clinical staff to resolve coding and diagnostic mistakes.
  • Enhanced electronic records management systems to meet new needs and forecasted demands.
  • Protected medical information against unauthorized access, loss or corruption by consistently following security protocols.
  • Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
  • Demonstrated self-reliance by meeting and exceeding workflow needs.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Coordinated appointments, meetings and conferences.
  • Composed correspondence, reports and meeting notes.
  • Scheduled staff and monitored resource allocation to provide optimal coverage and service.
  • Managed office duties, ordered materials, organized workspaces, answered emails and made phone calls.
  • Pulled patient charts for upcoming appointments.
  • Prevented double bookings and set aside appropriate time in between appointments.
  • Coordinated appointments with customers and staff members according to availability.
  • Answered patient questions and fielded complaints to resolve issues.
  • Accessed patient information through various software applications, maintaining strict confidentiality to remain compliant with HIPAA regulations.
  • Documented and managed patient information in computer system.
  • Supported hospital and clinic operations using customer service skills and detailed system knowledge.
Office Technician (Full-time 40hrs), 08/2020 - 08/2022
State Of California, Unemployment Insurance City, STATE,
  • Solve issues regarding claims to ensure claimants are receiving benefits.
  • Respond to claimant inquires in a timely manner regarding claim status.
  • Assist claimants in submitting claim forms for payments/claim adjustments.
  • Maintain training for new hires and create a welcoming work environment.
  • Maintain State of California integrity within daily tasks.
  • Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
  • Input claim data into system using CUBS, adhering to all procedures to keep information private.
  • Reviewed UI-Online and claim information to give customers correct details regarding unemployment insurance issues.
  • Assembled, maintained and transcribed information from various sources.
  • Maintained digital and paper filing systems with organized files and naming convention adherence.
  • Directed clients and guests to correct departments, rooms and staff members.
Shift Supervisor (Full-time 40hrs), 09/2017 - 07/2020
Rite Aid City, STATE,
  • Supervise staff up to 20+ individuals.
  • Operate store in place of Store Manager while providing expert product knowledge
  • Provide excellent customer service and assist with customers needs
  • Planned and managed resources to consistently meet production, quality and cost goals.
  • Assessed reports and adjusted workflows to realign with targets.
  • Documented production levels and materials used to keep management informed.
  • Managed daily workflow and scheduled staff for adequate coverage.
  • Resolved customer complaints and reported issues to senior management.
  • Counted cash on hand at shift change and closing to determine shortages or overages and prepare bank deposit statements.
  • Collaborated with team members to improve performance and implement training updates.
  • Assisted upper management with daily operations to meet standards of service and quality.
Price Accuracy Coordinator (Full-time 40hrs), 08/2016 - 09/2017
Rite Aid City, STATE,
  • Keep logs of employee pricing injunctions as well as pricing discrepancies for up to 4 years
  • Reset planograms/insure correct sales/pricing is available 24/7
  • Used excellent verbal skills to engage customers in conversation and effectively determine needs and requirements.
  • Reset store displays for special events and seasonal merchandise changes.
  • Produced sales documents, finalized deals and filed records.
  • Reduced process lags by training employees on best practices and protocols.
  • Provided every customer with comprehensive assistance upon entering store through merchandise selection and completion of purchases.
  • Identified customer needs by asking questions and advising on best solutions.
  • Recognized security risks to properly handle situations.
Education and Training
High School Diploma: , Expected in 05/2016
Cosumnes Oaks High School - Elk Grove, CA,
Status -
: Business Administration, Expected in
American River College - Sacramento, CA
Status -

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Resume Overview

School Attended

  • Cosumnes Oaks High School
  • American River College

Job Titles Held:

  • Administrative Assistant (Full-time 40hrs)
  • Office Technician (Full-time 40hrs)
  • Shift Supervisor (Full-time 40hrs)
  • Price Accuracy Coordinator (Full-time 40hrs)


  • High School Diploma
  • Some College (No Degree)

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