administrative assistant resume example with 8+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Career Overview

Committed and motivated Administrative Assistant with exceptional customer service and decision making skills. Strong work ethic, professional demeanor and great initiative.

Professional Experience
01/2015 to Current Administrative Assistant Chenega Mios | Gaithersburg, MD,
  • Serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the Office of Facilities.
  • Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and administrative correspondence and documentation.
  • Assists in administrative problem solving, program and project planning, development, and execution of stated goals and objectives.
  • Researches information, compiles statistics, and gathers and computes various data; prepares special and one-time reports, and summaries.
  • Monitors, reconciles, and assists with fiscal administration for the department, including budgets, funding, grants, contracts, payroll, employment, travel, and purchasing.
  • Provides and oversees support activities for the department such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
  • Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and travel arrangements, as required.
  • Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required.
  • Leads and guides the work of lower level staff, and supervises student employees as appropriate.
03/2013 to 2015 Public Safety Reporter Gannett Co. Inc. | Leesburg, FL, United States
  • Went to breaking news scenes and gathered, assembled, and analyze facts about events to write news stories.
  • Reported breaking news for north Alabama for and The Huntsville Times.
  • Wrote editorials as well as feature stories; Used analytical skills to research and investigate possible stories for publication.
  • Additionally assisted with editorial functions including final editing.
  • Assisted in maintaining brand social media accounts.
  • Served as back up to the newsroom assistant.
2013 to 03/2013 Newsroom Assistant Nri Distribution | Chino, CA,
  • Maintained all administrative and clerical matters for the Huntsville office.
  • Ensured supplies were ordered.
  • Filed and documented expense reports, time and attendance, and shipping and receiving.
  • Served as receptionist, answered phones and greeted guest; maintained a cash drawer.
  • Used interpersonal skills to provided customer service for subscribers; Monitored news-wire for national ground-breaking stories and developed local angles.
  • Assisted managing producer with daily running of newsroom; Organized the scheduling of meetings, conferences, and events; distributed minutes for them.
  • Sorted and distributed incoming communication data, including faxes, letters and emails.
  • Published press releases.
  • Maintain the brand social media accounts.
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency.Verified and logged in deadlines for responding to daily inquiries.Coordinated meetings with other department managers and served as main liaison between sales and editorial staff.
08/2012 to 2013 Data Entry Clerk Alabama Media Group | City, STATE,
  • Worked with the public and submitted events for the weekly GO! Magazine publication.
  • Assisted with administrative problems within the office.
  • Input time for exempt/non-exempt employees.
  • Sorted and distributed incoming communication data, including faxes, letters and emails.
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
Expected in 12/2016 Master's Degree | Communications Specialist Alabama A&M University, , AL GPA:

Minor in Business

Expected in 05/2012 Bachelor's Degree | Journalism Stillman College, Tuscaloosa, AL GPA: GPA: 3.55 GPA: 4.00 Magna Cum Laude

3.55 GPAGraduated Magna Cum Laude

Additional Information
  • Published Work:

Account Management, Calendaring, Vendor Relations, Computer Proficiency, Coordination, Creative Problem Solving, Critical Thinking, Customer Service, Data Collection, Data Entry, Documentation, Email, Executive Management Support, Filing, Grammar, Internet Research, Letters and Memos, Microsoft Office Suite, Microsoft Outlook, Minute Taking, Multi-Task Management, Organizational Skills,

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Resume Overview

School Attended

  • Alabama A&M University
  • Stillman College

Job Titles Held:

  • Administrative Assistant
  • Public Safety Reporter
  • Newsroom Assistant
  • Data Entry Clerk


  • Master's Degree
  • Bachelor's Degree

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