administrative assistant resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) XXX-1000,
I am a highly motivated, affable, and driven individual desiring a position as Environmental Analyst to further my knowledge of the environmental field with ethical companies where I can utilize and enhance my communication, research, planning, and organizational skills.
  • Microsoft Office Programs
  • Word Processing
  • Lotus Notes
  • Internet
  • SAP
  • Adobe

  • Communication skills
  • Adaptability
  • Common software application knowledge
  • Demonstrated organizational/planning skills
  • Interpersonal communication skills
  • Problem-solving and analysis skills
Expected in 2017 Bachelor of Science | Environmental Management Columbia Southern University, Orange Beach, AL GPA:

Expected Graduation Date: April, 2017

Expected in 2015 | Occupational Safety & Health Columbia Southern University, Orange Beach, AL GPA:

3.93 GPA - (Expected Graduation Date: August, 2015)

Coursework in Environmental Issues

Coursework in Assessing Environmental Science

Coursework in Industrial Hygiene

Coursework in Hazardous Materials Management

Coursework in Fire Prevention

Coursework in Risk Management

Coursework in Legal Aspects of Safety and Health

Coursework in Earth Science

02/2007 to Current Administrative Assistant Chenega Mios | Aurora, CO,
  • Maintained department files, documents and administrative systems required for departmental efficiency, while insuring records remain up to date and accurate.
  • Communicate with all levels of the organization, set up travel arrangements, book conference rooms, coordinate meetings, and distribute mail twice daily.
  • Provided support through the preparation, distribution and filing of reports, invoices, time sheets, letters, spreadsheets, presentations, collating drawing submittals and project documentation, and assisted in various projects and tracking of progress on assignments.
  • Effective daily use of systems for SAP (Payroll, HR, Requisitions, Contracts, etc.), MS programs.
  • Maintenance of confidential department and personal information as assigned.
  • Draft memos, presentations with regards to formatting, clarity, and quality to identified audience.
  • Draft memos, presentations, record meeting minutes, and support of general office phone inquiries in an accurate, timely and professional manner, Coordinate and/or perform duplicating as requested.
  • Responsible for the ordering and purchasing of supplies for all departments on the floor.
  • Assigned as proxy to manager and employees in regards to reconciling their expense reports, and booking travel.
  • Train others on needed skills as applicable.
  • Planning and coordinating company events, including holiday parties, Employee Appreciation Events, Food Drives, etc.
  • Acting Safety Chair for current floor including scheduling safety speakers for presentation to employees meeting with Safety Team quarterly to review policies and procedures or any concerns, motivate safety within all employees, and track all safety meetings attended by employees.
01/2005 to 09/2006 Recruiting Coordinator/Personnel Asst Volt Services Group, Inc | City, STATE,
  • Develop, implement and manage a creative recruiting strategy and maintain an effective pool of field employees.
  • Pre-screen candidates effectively, keep the interview calendar full, assist, and direct qualified applicants through the Volt application and evaluation process.
  • Interview applicants to identify and summarize relevant experience and hard and soft skills to assess applicant's suitability as a Volt employee and successfully oversee the order filling process from beginning to end.
  • Ensure thorough documentation that is within company and legal parameters and check references.
  • Use probing questions to develop accurate job descriptions with each customer.
  • Maintain familiarity with the most effective recruiting tools appropriate for the branch.
  • Responsible for processing weekly payroll including receiving and distributing payroll and researching and resolving all related payroll issues.
  • Turn customer inquiries into orders and actively market qualified field employees.
  • Lead generation for new business and recruiting sources and posting open jobs to internal and external web sites.
  • Thoroughly orient all employees on Volt's policies, procedures, and expectations.
  • Ensure total customer satisfaction by handling all inquires and resolving problems arising with customer or field employees, including counseling, and involving management when necessary.
  • Oversee administration of Workers' Compensation and Unemployment claims, WOTC, and various field employee benefits.
  • Complete timely data entry of required data into Volt's automated systems.
  • Maintain consistency and integrity of data, Order office supplies, and additional tasks as needed and assigned.
  • Recruited stellar candidates to fill direct placement positions at companies like Frito Lay Inc, Associated Hygienic Products, and Underwriters Laboratory.
04/1998 to 04/2005 Administrative Assistant to Owner/CEO Southern Star Inc. | City, STATE,
  • Booked travel arrangements, and scheduling events/meetings for Vice President and CEO of the company.
  • Ordered all office supplies for five different office locations and General Office Assistant Duties (i.e. Filing, Data Entry, Reception/phone, recording meeting minutes..
  • etc.)
  • Trained and evaluated employees in conjunction with Dish Network objectives.
  • Scheduled, structured, and directed employees' daily activities.
  • Administered payroll for five separate office locations, including paperwork and time cards.
  • Input processed payroll into Microsoft Excel spreadsheets for payment.
  • Utilized labor management tools including efficient scheduling to maximize productivity.
  • Educated employees in the payroll department of upcoming changes pertaining to payroll.
  • Q.C. all payrolls completed by employees in Payroll Department and inform staff of any corrections to devise.
  • Troubleshoot, diffuse, and fix payroll issues with employees, managers, and attending weekly administrative meetings to acquire much needed information regarding new procedures or payroll processes.
  • Extensive experience in customer service, customer focus, customer sales, heavy data entry, and word processing.
  • Extracting data into Excel for data manipulation.

Member of American Society of Safety Engineers (ASSE)

Member of National Safety Council (NSC)


Ten Key, administrative, Adobe, Asset Management, Auto Cad, backup, benefits, book, C, Contracts, counseling, customer satisfaction, customer service, Data Entry, documentation, Dos, E-mail, Filing, filling, focus, General Office, GPS, drawing, HR, Image, legal, letters, Lotus Notes, Director, market, meetings, MS Access, Microsoft Excel, MS Excel, Excel, mail, MS Office, office, Outlook, MS Power Point, MS Publisher, Windows, Microsoft Word, Network, Newsletter, Org Plus, Payroll, policies, presentations, processes, progress, proxy, purchasing, quality, Express, receiving, Reception, reconciling, recording, recruiting, researching, Safety, sales, SAP, Scheduling, spreadsheets, spreadsheet, strategy, structured, Telemarketing, phone, travel arrangements, Troubleshoot, Typing, Visio, web sites, Word Processing

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Resume Overview

School Attended

  • Columbia Southern University
  • Columbia Southern University

Job Titles Held:

  • Administrative Assistant
  • Recruiting Coordinator/Personnel Asst
  • Administrative Assistant to Owner/CEO


  • Bachelor of Science

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