administrative assistant resume example with 9+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Summary

Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven ability to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.

  • Microsoft Office, Power Point, Constant Contact, Google Drive,, Web Design, Outlook, Quickbooks, Graphic Design, SharePoint, CRM, Expense Reports & Credit Card Reconciliation, MLS, ShowingTime, Zillow,, Social Media, Wordpress, ChemOffice, SAP, Acrobat Reader/Writer, Photoshop, ACT, Quicken, On Call Scheduling, Windows 10, Travel Arrangements - Domestic/International, Event Planning, professional telephone skills, invoicing, customer service skills, day to day operation,

  • Acrobat Reader, Office equipment
  • Photoshop, Payroll
  • Clinical Trials, Presentation development
  • Closing, Purchasing
  • Com, Quickbooks
  • Interpersonal skills, Quicken
  • Conferences, Real estate
  • Contracts, Recruitment
  • Credit, Reporting
  • CRM, Research
  • Client, Sales
  • Clients, SAP
  • Customer service, Scheduling
  • Customer service skills, Seminars
  • Database, Spreadsheet
  • Documentation, Telecommunications
  • Editing, Telephone skills
  • Event Planning, Time management
  • Expense Reports, Travel Arrangements
  • Graphic Design, Troubleshooting
  • HRIS, Web Design
  • HTML, Websites
  • Invoicing, Writer
  • Director
  • Managing
  • Market analysis
  • Marketing
  • Marketing material
  • Materials
  • Meetings
  • Access
  • Microsoft Office
  • Office
  • Outlook
  • Power Point
  • Microsoft Project
  • SharePoint
  • Windows
Work History
Administrative Assistant, 04/2013 - 01/2019
Clearesult, Inc. AR, State,
  • Act as liaison between 20 real estate agents, clients, attorneys and mortgage brokers during the process of a real estate transaction and effectively manage the administrative tasks involved in closing a transaction.
  • Maintain onboarding and termination of real estate agents.
  • Helped agents prepare Purchasing & Sales Agreement, Contract to Purchase and all other document.
  • Planned and executed all office events.
  • Provide exceptional customer service throughout the process.
  • Communicate regularly with parties including sending reminders to clients/agent and making sure clients know what to expect in each step of the process.
  • Promptly communicate to agent if any issues arise that they need to handle or negotiate.
  • Understand the contracts in order to summarize all important terms, conditions, and contingency dates.
  • Maintain accurate and compliant files for transactions.
  • Prepare all listing materials: Listing Agreement, sellers' disclosures, comparative market analysis, research old multiple listing service (MLS) listings and etc.
  • Coordinate all public open houses and broker open houses.
  • Input all listing information into MLS and marketing websites and update as needed.
  • Submit all necessary documentation to office broker for file compliance.
  • Input all necessary information into client database and transaction management systems.
  • Designed all social media marketing material.
  • Managed Social Media for brokerage.
  • Troubleshooting and placing service calls on office equipment.
  • Facilitated troubleshooting, maintenance and updates for office systems.
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures.
Administrative Assistant, 01/2012 - 01/2013
Clearesult, Inc. Augusta, MN,
  • Supported the Vice President of Medical Affairs and the Senior Director of Provider Relations.
  • Prepared on call schedule for 5 states.
  • Processed contracts, also all invoices for the New England Region.
  • Coordinates outbreak tracking log for electronic distribution during times of flu and miscellaneous illnesses with VPMA; repository for the collection of all incoming clinical data for transfer onto log as well as daily updates for life cycle of outbreak; follows up with Directors of Nursing on status to ensure precise reporting of information; maintains distribution list in Outlook.
  • Collects and maintains various documents for compliance with the Medical Director role for inclusion with the annual Incentive Compensation Program.
  • Keeps an ongoing scorecard in spreadsheet format capturing such criteria to review with Vice President of Medical Affairs.
Executive Assistant, 01/2011 - 01/2012
Aldi Bradenton, FL,
  • Reported to the Chief Medical Officer and the Director of Nursing.
  • Heavy calendar management, along with meeting arrangements, minute taking.
  • Part of the recruitment team, setting up interviews, travel arrangements for incoming physicians.
  • Invoicing, reconciliation of American express cards and tracking checks.
Executive Assistant, 01/2009 - 01/2011
Aldi Brookhaven, PA,
  • Provided Executive level assistance to the Director of Clinical Trials, 2 Associate Directors, Manager of Field Service.
  • Managed Director's schedule, including logistic arrangements and the planning and setup of meetings including the development of meeting agendas, presentation development/editing, and other meeting-related activities Produced training and tracking system.
  • Maintained and submitted timecards to payroll.
  • Expense reports.
  • Travel arrangements.
  • Setup all telecommunications including Webex and Meetings-to-Go.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Allocated executive tasks and managed complex calendars and administrative functions.
Associate's Degree: HealthCare Administration, Expected in 2011
University of Phoenix - ,
Status -

GPA: 3.60, Various seminars on time management, event planning, effective managing, administrative conferences, interpersonal skills training and communication, graphic design classes

High School Diploma: , Expected in
Nazareth Academy - ,
Status -
International Virtual Assistants Association Haverhill Cultural Council - Mayor Appointed The Association of Executive & Administrative Professionals The Haverhill Exchange Club Greater Haverhill Art Association

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • University of Phoenix
  • Nazareth Academy

Job Titles Held:

  • Administrative Assistant
  • Administrative Assistant
  • Executive Assistant
  • Executive Assistant


  • Associate's Degree
  • High School Diploma

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: