administrative assistant resume example with 5+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -
Website, Portfolio, Profiles
Professional Summary

Organized Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing a keen attention to detail and an ability to manage multiple, concurrent tasks in fast-paced environments. Self-motivated work ethic to perform effectively in independent or team environments. Interested in diverse interactions and eager to learn new things.

  • Ease with Computers and Technology
  • Database and Client Management Systems
  • Multitasking and Time Management
  • Research and Analytical Skills
  • Strong Organizational Skills
  • Professional and Courteous
  • Appointment Coordination
  • Meticulous Attention to Detail
  • Reception Duties
  • Calendar Management
  • Data Entry
  • Invoice Processing
  • Teamwork
  • Google Suite
  • Relationship Building
  • Correspondence Writing
Work History
01/2021 to Current
Administrative Assistant Clearesult, Inc. WA, State,
  • Review and distribute monthly rent statements to building tenants; deposit large check amounts and apply charges accordingly.
  • Schedule vendor visits to review scopes of work for quote assessments.
  • Conduct morning staff meetings when required.
  • Coordinate with engineers in making sure building equipment is appropriately repaired and maintained; reaching out to vendors when necessary.
  • Schedule office meetings, leasing tours, and client appointments for Property Manager.
  • Accompany Property Manager on building walks to inspect common areas for cleanliness and other maintenance needs.
  • Review and reference lease language when necessary.
  • Create and submit Tenant Ledger Adjustments with corresponding documentation.
  • Tailor Statements of Work for specific vendor services; submit job setups and job cost invoices.
  • Generate purchase orders and process corresponding invoices, including utilities; apply credit memos and request statements of account from vendors as needed.
  • Contribute to building calendar and update regularly.
  • Escalate major issues to Property Manager for immediate remediation.
  • Meet with Security nightly to provide information regarding building activity.
05/2018 to 12/2020
Receptionist Lobel Financial Federal Way, WA,
  • Was first point of contact in Management Office; greeted visitors, tenants, vendors, and staff professionally, and provided friendly, knowledgeable assistance.
  • Answered large volume of incoming calls daily; communicated heavily with tenants; responded to complaints promptly and appropriately, utilizing building staff and other support services as needed.
  • Managed multiple tasks at once and met time-sensitive deadlines.
  • Updated more than 5 databases to keep pertinent information current and useful within the Management Office.
  • Scheduled suite tours for leasing agents and prospective tenants.
  • Provided new tenants with welcome packets and building necessities.
  • Kept reception area and other workspaces orderly, sanitized, and de-cluttered to give visitors a positive first impression.
  • Provided clerical support by filing documents both physically and electronically.
  • Corresponded frequently with tenants through email to answer questions and resolve problems.
  • Monitored office supply needs and placed purchase orders monthly to maintain adequate stock levels.
  • Checked-in and directed visitors accordingly; issued parking validations; managed logbooks to comply with security initiatives.
  • Collected Certificates of Insurance from tenants and vendors as a building requirement.
  • Dispatched work orders to engineering and janitorial staff as needed.
  • Maintained tenant directory and submitted new signage requests.
  • Drafted and sent building-wide memos to tenants keeping them informed of vendor activity, maintenance repairs, and special events.
  • Added media displays to internal elevator screens to support business objectives and growth.
  • Developed positive, ongoing relationships with tenants and vendors.
02/2016 to 02/2019
Vendor & Bands Coordinator / Door Management Chocolate & Art, Inc. City, STATE,
  • Provided setup instructions for vendors, artists, models, and bands upon their arrival.
  • Answered questions and willingly assisted both event participants and attendees with any immediate needs.
  • Responded to various issues promptly with warm, positive, and helpful customer service.
  • Provided general updates to Event Coordinator throughout the evening.
  • Collected tickets and handled money at the door.
  • Maintained event security by issuing designated wrist bands to attendees.
  • Worked long hours on foot.
  • Provided event and contact information when inquired.
Expected in 05/2017
Bachelor of Arts: Communication Studies
California State University - Long Beach - Long Beach, CA

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Resume Overview

School Attended

  • California State University - Long Beach

Job Titles Held:

  • Administrative Assistant
  • Receptionist
  • Vendor & Bands Coordinator / Door Management


  • Bachelor of Arts

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