administrative assistant resume example with 3+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Focused on maximizing time and cost efficiency of goods used in operations. Effective at maintaining strong working relationships with vendors, customers and team members. Good report writing, recordkeeping and inventory counting abilities. Flexible hard worker ready to learn and contribute to team success. Outgoing worker pursuing flexible part-time employment with weekend and evening shift options. Organized and motivated employee eager to apply time management and organizational skills in various environments. Seeking entry-level opportunities to expand skills while facilitating company growth. Dedicated employee known for punctuality, pursuing employment options where good customer service and positive attitude will make a difference.

  • Travel administration
  • Transporting files
  • Advanced MS Office Suite knowledge
  • Inventory systems
  • Microsoft
  • 10-key proficiency
  • Timeline Planning and Management
  • Data entry documentation
  • Delivery scheduling
  • Dispatching
  • Invoicing and shipping documentation
  • Report preparation
  • Inventory counting
  • Friendly, positive attitude
  • Microsoft Office
  • Decision-making
  • Customer service
  • Work ethic
  • Team management
  • Leadership
  • Computer skills
  • Active listening
  • Relationship building
Administrative Assistant, 05/2021 - 09/2021
Consolidated Supply Co. Tigard, OR,
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Updated details in company database by keying in customer contacts and delivery dates.
  • Maintained inventory in supply closet to prevent shortages.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Directed customer communication to appropriate department personnel.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Monitored attendance records by taking note of staff vacation time, sick days and personal days.
  • Prepared packages for shipment by generating packing slips and setting up courier deliveries.
  • Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
  • Arranged travel and hotel accommodations for international and domestic business meetings and trips.
  • Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
  • Collected, calculated and reported on expenditure and statistical data to inform senior management.
  • Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
  • Verified data when processing incoming and outgoing checks and wire transfers to increase accuracy.
  • Conducted research using various media sources to obtain relevant data for staff requirements.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Conducted and initialized background checks for potential employees.
  • Controlled building access by supplying key cards to employees and visitors.
Logistics Team Member, 01/2019 - 08/2020
Eau Claire County Eau Claire, WI,
  • Oversaw delivery, packaging and shipment for material transitioning from warehouse to customer location.
  • Managed accurate inventory counts in internal supply chain systems.
  • Reconciled invoices with service requests and inventory verification.
  • Advocated for accident preparedness and safety training to maintain safe working conditions.
  • Monitored key performance indicators throughout shipping and receiving cycles.
  • Delivered logistic support to leverage existing resources with cost-effective savings.
  • Relayed information between drivers and recipients regarding ETA and potential delays.
  • Logged, processed and followed up on merchandise authorization shipments in databases.
  • Analyzed client orders and available driving personnel to plan and execute within client needs and expectations.
  • Determined appropriate licensing requirements and product classification for import and export shipments.
  • Dispatched information to service providers to schedule freight movement.
  • Coordinated with freight forwarders to expedite international shipments.
  • Verified compliance with federal, state and local regulations regarding dispatch operations and safe driving.
  • Strengthened operational efficiencies by developing organizational filing systems for invoices, customer orders and contract records.
Correctional Officer, 02/2018 - 01/2020
Florida State Prison City, STATE,
  • Inspected cells and conducted random searches of common areas.
  • Monitored daily activities to identify and manage suspicious behavior, improper conduct and signs of conflict.
  • Monitored inmate behavior to prevent crime, escape attempts and other dangerous activities.
  • Employed de-escalation techniques, verbal commands and physical and mechanical restraints to address unruly inmates.
  • Detected potential threats and quickly defused conflicts.
  • Maintained clear and open communications with facility areas to support safe operations.
  • Informed inmates and visitors of rules, safety and security procedures and responsibilities.
  • Supervised residents during meal distribution and intake, recreation time and work-site performance.
  • Applied non-violent response tools and physical restraint during problematic situations.
  • Enforced resident behavior management protocols and drafted incident reports for infractions.
  • Received property from incoming inmates, provided receipts and inspected items for contraband.
  • Transported inmates to and from medical and dental appointments, funerals, work details and court hearings.
  • Processed inmate intake and re-assignment by completing paperwork, conducting searches and recording fingerprints.
  • Directed visitor sign-in, documenting processes and completing appropriate visitation logs.
  • Reviewed housing assignments and reassigned inmates to meet allocation and safety needs.
  • Recommended further treatment strategies and diagnostic efforts for inmates.
  • Instructed inmates on work detail and oversaw work-site transportation.
  • Apprehended escapees safely while following proper techniques.
  • Contributed to treatment staffing team developing rehabilitative program for juveniles.
  • Performed warrant pick-ups and turnovers at other jails and prisons.
Microsoft Expert, 08/2016 - 05/2017
Alabama Southern College City, STATE,
  • Managed implementation of application developments by collaborating with overseas technical teams.
  • Streamlined established processes by implementing client and employee feedback.
  • Created centralized management capability by integrating warehouse management software applications.
  • Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
  • Prioritized and organized tasks to efficiently accomplish service goals.
Education and Training
High School Diploma: , Expected in 05/2014
Stanford Christian Academy - Mobile, AL,
Status -
English :
Full Professional:
Negotiated :
  • Data Organization - Improved office organization by compiling quarterly budget reports, financial spreadsheets, organizational charts and company data reports using advanced Microsoft Excel functions.
  • Consistently maintained high customer satisfaction ratings.
  • Licensed correctional officer

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Resume Overview

School Attended

  • Stanford Christian Academy

Job Titles Held:

  • Administrative Assistant
  • Logistics Team Member
  • Correctional Officer
  • Microsoft Expert


  • High School Diploma

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