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Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary

Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Enthusiastic, with expertise in anticipating professional needs and proactively identifying and resolving problems. Excellent customer service and conflict management skills, Advanced skills in records management. Attentive when handling incoming records, file transfers and destruction orders. Analytical and critical thinker with excellent judgment and expertise in MS Office.

Skills
  • Spreadsheet management
  • Process optimization
  • Office administration
  • Meeting minutes
  • Travel Administration
  • Routing Mail
  • Report Development
  • Organizing Mail
  • Faxing Paperwork
  • Document Conversion
  • Correspondence Handling
  • Meeting arrangements
  • Strategic planning
  • Filing and data archiving
  • Multi-line phone proficiency
  • Business correspondence
  • Scheduling
  • Customer and client relations
  • 90 - 100 WPM typing speed
  • Internal communications
  • Legal administrative support
  • Office management
  • Travel planning
  • Marketing
  • Project planning
  • Mail distribution
  • School records monitoring
  • Project Management
  • Documentation and reporting
  • Information security
  • Quality assurance
  • Documentation and control
  • Sorting and labeling
  • Letter preparation
  • Multi-line Telephone Systems
  • Conference planning
  • Records management
  • Records destruction
  • Team Bonding
  • Relationship building
Education
University of Washington Tacoma, WA, Expected in Bachelor of Science : DNA Cell Biology - GPA :
Pierce College Puyallup, WA Expected in Associate of Arts : Biology - GPA :
Work History
Consolidated Supply Co. - Administrative Assistant
Puyallup, WA, 07/2013 - 08/2021
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Coordinated travel arrangements by booking airfare, hotel and ground transportation.
  • Executed record filing system to improve document organization and management.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Maintained staff directory and company policy handbook for human resources department.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Scheduled office meetings and client appointments for staff teams.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Jackson Hosptial & Clinic - Bookkeeper, Office Manager
Montgomery, AL, 09/2005 - 06/2013
  • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
  • Reviewed and filed financial documents, coded accounting entries for data processing and posted daily receipts and payments in accordance with all corporate protocols.
  • Monitored, verified and approved invoices and reviewed balances using financial software to assess balance sheet for variances.
  • Sourced vendors for special project needs and negotiated contracts.
  • Oversaw quality control and productivity rates to increase revenue and production times.
  • Arranged corporate and office conferences for company employees and guests.
  • Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
  • Maintained computer and physical filing systems.
  • Developed standard operating procedures for all administrative employees.
  • Compared vendor prices and negotiated for optimal savings.
  • Utilized client and staff feedback to maintain customer partnerships and increase revenue.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Reported financial data and updated financial records in ledgers and journals.
  • Maintained and processed invoices, deposits and money logs.
  • Coordinated special projects and managed schedules.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Prepared meeting materials and took clear notes to distribute to stakeholders.
  • Managed office operations while scheduling appointments for department managers.
  • Planned emergency procedures to save time for introducing special projects.
Pierce College - Office Manager
City, STATE, 01/1994 - 06/2005
  • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
  • Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Compared vendor prices and negotiated for optimal savings.
  • Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders.
  • Managed office operations while scheduling appointments for department managers.
  • Utilized client and staff feedback to maintain customer partnerships and increase revenue.
  • Maintained computer and physical filing systems.
  • Arranged corporate and office conferences for company employees and guests.
  • Coordinated special projects and managed schedules.

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Resume Overview

School Attended

  • University of Washington
  • Pierce College

Job Titles Held:

  • Administrative Assistant
  • Bookkeeper, Office Manager
  • Office Manager

Degrees

  • Bachelor of Science
  • Associate of Arts

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