Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Enthusiastic, with expertise in anticipating professional needs and proactively identifying and resolving problems. Excellent customer service and conflict management skills, Advanced skills in records management. Attentive when handling incoming records, file transfers and destruction orders. Analytical and critical thinker with excellent judgment and expertise in MS Office.
Skills
Spreadsheet management
Process optimization
Office administration
Meeting minutes
Travel Administration
Routing Mail
Report Development
Organizing Mail
Faxing Paperwork
Document Conversion
Correspondence Handling
Meeting arrangements
Strategic planning
Filing and data archiving
Multi-line phone proficiency
Business correspondence
Scheduling
Customer and client relations
90 - 100 WPM typing speed
Internal communications
Legal administrative support
Office management
Travel planning
Marketing
Project planning
Mail distribution
School records monitoring
Project Management
Documentation and reporting
Information security
Quality assurance
Documentation and control
Sorting and labeling
Letter preparation
Multi-line Telephone Systems
Conference planning
Records management
Records destruction
Team Bonding
Relationship building
Education
University of Washington Tacoma, WA, Expected in – –Bachelor of Science:DNA Cell Biology - GPA:
Pierce CollegePuyallup, WAExpected in – –Associate of Arts:Biology - GPA:
Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
Reviewed and filed financial documents, coded accounting entries for data processing and posted daily receipts and payments in accordance with all corporate protocols.
Monitored, verified and approved invoices and reviewed balances using financial software to assess balance sheet for variances.
Sourced vendors for special project needs and negotiated contracts.
Oversaw quality control and productivity rates to increase revenue and production times.
Arranged corporate and office conferences for company employees and guests.
Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
Maintained computer and physical filing systems.
Developed standard operating procedures for all administrative employees.
Compared vendor prices and negotiated for optimal savings.
Utilized client and staff feedback to maintain customer partnerships and increase revenue.
Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Reported financial data and updated financial records in ledgers and journals.
Maintained and processed invoices, deposits and money logs.
Coordinated special projects and managed schedules.
Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Prepared meeting materials and took clear notes to distribute to stakeholders.
Managed office operations while scheduling appointments for department managers.
Planned emergency procedures to save time for introducing special projects.
Pierce College - Office Manager City, STATE, 01/1994 - 06/2005
Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns.
Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Compared vendor prices and negotiated for optimal savings.
Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders.
Managed office operations while scheduling appointments for department managers.
Utilized client and staff feedback to maintain customer partnerships and increase revenue.
Maintained computer and physical filing systems.
Arranged corporate and office conferences for company employees and guests.
Coordinated special projects and managed schedules.
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