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Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Professional Summary
Charming and fun persona seeking an office position with a well-organized establishment where my professional experience, office knowledge and multitasking skills combined with my friendly and detailed-oriented personality can be useful to be a part of successful team and further growth of the establishment. Highly organized and detail-oriented with more than 10 years experience supplying thorough, organized administrative support to 4 senior executives. Office Manager highly skilled at managing complex schedules, budgeting and travel arrangements. Talented administrative professional with background in accounting and finance. Extensive knowledge of AR/AP, Microsoft Excel and QuickBooks software.
Skills
  • Professional phone etiquette
  • Excellent communication skills
  • Database management
  • Articulate and well-spoken
  • Customer service-oriented
  • Flexible
  • Accurate and detailed
  • Excellent planner and coordinator
  • Works well under pressure
  • Social media knowledge
  • Pleasant demeanor
  • Appointment setting
  • Team building
  • Compensation and benefits
  • Accounting familiarity
  • Invoice processing
  • Advanced clerical knowledge
  • Multi-line phone proficiency
  • Conference planning
  • Travel administration
  • Administrative support specialist
  • Microsoft Excel certified
  • Critical thinker
  • Project planning
  • Spreadsheet management
  • Report analysis
  • Certified Computer Office Assistant
  • Employee training and development
  • Employee training and development
Education
College: Bachelor Degrees in Sports, National Sports Academy – Sofia, Bulgaria Sofia, Expected in 2000 Bachelor of Science : NSA - GPA :
    Bachelor Degrees in Sports, National Sports Academy - Sofia, Bulgaria Computer Classes - Sofia, Bulgaria
  • Coursework in Business Administration, Communications and Accounting
  • Microsoft PowerPoint certification training
  • Desktop publishing workshop
  • Information Processing Assistant Certificate
  • Coursework in Organizational Behavior, Compensation, Labor Relations and Recruitment
Work History
Crete Carrier Corporation - Administrative Assistant
Marietta, GA, 05/2009 - 02/2013
  • Opens and reviews incoming mail and prepares incoming/outgoing e-mail Delivered outstanding guest service, assisted guests with their inquiries and questions.
  • Prepares and processes various travel documents, prepare all necessary paperwork and audio/visual materials.
  • Make meal and hotel arrangements, process travel expense reports Prepare all written correspondence, invoice and administrative reports for manager/owner, Implemented Electronic Mail system for field staff, resulting in faster communication and quicker response to manager/Owner requests.
  • Assisted with the daily produce orders as well as standardized department filing system so secretarial staff could easily locate information in any filing center.
  • Answered and quickly redirected up to [Number] calls per [Time period].
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Created detailed expense reports and requests for capital expenditures.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Managed office supplies, vendors, organization and upkeep.
  • Directed guests and routed deliveries and courier services.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
Rwj Barnabas - Reading & Billing
Jersey City, NJ, 02/2008 - Current
  • Reading and Billing
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Managed office supplies, vendors, organization and upkeep.
  • Directed guests and routed deliveries and courier services.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Opened and properly distributed incoming mail.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Helped distribute employee notices and mail around the office.
  • Maintained a clean reception area, including lounge and associated areas.
  • Drafted biweekly time sheets for [Number] executives and employees.
  • Organized all new hire, security and temporary paperwork.
  • Assisted with event planning, including associated travel and logistical arrangements.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Compiled company information and related material and distributed it to candidates.
  • Assisted senior recruiting staff with career fairs and recruiting events.
  • Assessed urgency and priorities before accepting or declining appointments and meetings with the CEO.
  • Screened all visitors and directed them to the correct employee or office.
  • Obtained signatures for financial documents and internal and external invoices.
  • Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
  • Served as corporate liaison between the finance, IT and marketing departments.
  • Processed client rebate reconciliation, reporting and check requests.
Perry's Coffee - Manager
City, STATE, 2008 - 02/2009
  • Supervisor
  • Coordinated board and committee meetings, including schedules and information preparation and distribution.
  • Compiled annual recommendations for end of fiscal year budgets.
  • Served as corporate liaison between the finance, IT and marketing departments.
  • Processed client rebate reconciliation, reporting and check requests.
  • Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
Skills
administrative, ATM, audio, Billing, book, Bulgarian, C, credit, customer service, Electronic Mail, e-mail, English, fast, faxes, Fax Machines, filing, inventory, materials, Excel, mail, Outlook, MS Word, organizational, PDF, processes, publications, quality, Reading, read, secretarial, Supervisor, phone, tops, Vista, written, written communication

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resume Strength

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Resume Overview

School Attended

  • College: Bachelor Degrees in Sports, National Sports Academy – Sofia, Bulgaria

Job Titles Held:

  • Administrative Assistant
  • Reading & Billing
  • Manager

Degrees

  • Bachelor of Science

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