Administrative Assistant Resume Example
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ADMINISTRATIVE ASSISTANT
Summary
Efficient Administrative Assistant with three years of experience assisting in daily office needs and managing general administrative activities. Expertise in mathematics and finance-related initiatives, including budget creation and payroll processing. Successful at coordinating, directing and executing all facets of event management, staffing and retention objectives within or below established cost projections. Adept in reconciling invoices, petty cash, expense reports and p-cards. Proficient with accounting software and systems. Motivated and focused on maintaining accurate, compliant records and controls. Responsive to dynamic operating conditions. Detail-oriented and methodical with excellent mathematical skills.
Skills
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Experience
Cushman & Wakefield | Plano , TXAdministrative Assistant12/2018 - Current
- Organized and maintained filing and document management systems by coordinating, archiving and purging files.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
- Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
- Tracked and submitted employee timesheets to accounting department for payroll processing.
- Monitored attendance records by taking note of staff vacation time, sick days and personal days.
- Maintained inventory in supply closet to prevent shortages.
- Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
- Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
- Analyzed financial statements and income statements to review company's financial performance.
- Prepared monthly and year-end closing statements, financial documents and invoices.
- Investigated and resolved discrepancies in monthly bank accounts.
- Balanced reports and batch summaries to submit for approval.
- Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
- Calculated and determined accurate monthly revenues by reconciling and reviewing operations databases and accounting system records.
- Developed training procedures and mentored new accounting personnel on company policies and best practices.
- Performed comprehensive financial audits in collaboration with accounting team members.
- Monitored and tracked expenses to keep business on track with financial targets.
- Achieved compliance throughout all audit areas, including inventory, accrued expenses and accounts payable.
- Analyzed financial management practices to minimize financial discrepancies and reduce expenses.
- Audited, reviewed and compiled financial statements for government entities.
- Diminished financial discrepancies by managing budget to ensure optimum human capital and fiscal funding oversight.
City Of Colorado Springs | Colorado Springs , COPark Ranger05/2015 - 12/2018
- Answered inquiries from visitors and provided information regarding park layout and history.
- Patrolled trails and enforced adherence to park safety rules and regulations to prevent injuries and accidents among visitors.
- Controlled incoming and outgoing traffic during special events and directed drivers to parking lots.
- Contributed to park ranger training and development by mentoring and assisting new team members with tasks.
- Executed guided visitor tours to convey park information and highlight notable areas.
- Performed search and rescue missions and led teams to find lost and stranded visitors quickly and effectively.
- Delivered emergency aid to hikers overcome by heat and exhaustion and contacted paramedics for hospital transport.
- Enhanced conservation strategies through community education and promotions.
- Managed needs of animals as part of nature education program.
- Managed projects in field, supervising team of four staff members and meeting all anticipated deadlines.
- Promoted nature issues and environmental topics by planning and executing small and large events to raise awareness and generate sponsorships.
- Gave public presentations to schools and community groups to promote interest in biological subjects.
- Developed and implemented activities such as nature hikes to educate people of all ages about local areas and environmental concerns.
Lifepoint Hospitals | Selma , ALStay at Home Mother11/2004 - 04/2018
- Balanced school, extracurricular activities and work along with healthy social connections and personal health.
- Participated in student clubs, extracurricular activities and sports with teamwork and dedication to sportsmanship and collaboration.
- Contributed to seasonal events and remained involved in student life throughout duration of education.
- Assisted classmate journeys and contributed to thriving educational environment.
- Adhered to school schedules, regulations, policies and dress codes to promote safety and learning.
Haywood County Schools | City , STATEEducator07/1997 - 10/2004
- Encouraged positive self-esteem and mutual respect for others while instilling joy of learning and discovery.
- Utilized various types of equipment and aids to enhance learning experience.
- Applied proactive behavior management techniques to facilitate classroom discipline.
- Oversaw and directed parent conferences, lesson plans and classroom activities.
- Designed curriculum, lesson plans and instructional materials for classroom teaching.
- Managed and organized class records and reports.
- Tested students with quizzes, essays and exams to gauge learning comprehension.
- Assessed each student's grasp of class material presented in courses and workshops.
- Implemented remedial programs for students requiring extra assistance.
- Maintained positive classroom environments by reinforcing rules for behavior and relationship-building actions.
- Developed lessons, activities and materials to cover all required course material.
- Built and strengthened positive relationships with students, parents and teaching staff.
- Established and communicated clear learning objectives to foster student progress and academic performance.
- Offered hands-on learning opportunities to develop student self-esteem and life skills.
- Improved student engagement by implementing student-centered classroom management techniques to foster academic curiosity.
- Maintained calm, positive classroom environment through gentle discipline and enthusiastic attitude to encourage learning and studying among student.
Education and Training
Western Carolina University | City, StateBachelor of Science in Elementary Education05/1995
Pisgah High School | City, StateHigh School Diploma05/1991
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Resume Overview
School Attended
- Western Carolina University
- Pisgah High School
Job Titles Held:
- Administrative Assistant
- Park Ranger
- Stay at Home Mother
- Educator
Degrees
- Bachelor of Science in Elementary Education
High School Diploma
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