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Administrative Assistant, Executive Assistant Resume Example

Resume Score: 90%

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ADMINISTRATIVE ASSISTANT, EXECUTIVE ASSISTANT
Summary
Looking for a challenging position as an executive assistant with a growth-oriented company that will utilize my skills and experience to their full potential and will lead to more challenging opportunities as a result of my professional work and responsibility.
Highlights
  • Ability to work within established policies, procedures and guidelines of financial institutions
  • Knowledge of Rules and Regulations related to financial institutions
  • Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management, including MS Office, Adobe Photoshop, QuickBooks
  • Organizational and planning skills
  • Information gathering and monitoring skills
  • Attention to details, quick learning, multitasking
  • Works effectively under deadline pressure or in unusual or new work situations
  • Professional personal presentation
Experience
Administrative Assistant, Executive Assistant
June 2015 to Current
Banco do Brasil - New York, NY
  • General assistance to General Manager and Deputy General Managers
  • Organize and coordinate internal events, meetings, conferences and travel arrangements
  • Answer telephone, screen, direct calls and relay messages
  • Communicate verbally and in writing to answer inquiries and provide information
  • Provide visitor's access to the building and control over the access cards and log
  • Follows established security guidelines for the Front Desk Greet persons entering organization and direct them to correct destination
  • Provide/Serves refreshments and/or meals in meetings, events or as needed
  • Ensure that the conference and team rooms are kept cleaned and organized
  • Ensure knowledge of staff movements in and out of organization
  • Create, update and manage a variety of electronic files
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics
  • Maintain electronic and hard copy and retrieve documents from filing system
  • General administrative and clerical support
Executive Assistant
October 2013 to June 2015
Designs by Joi Frankel - New York, NY
  • Provide personal, administrative support and assistance to CEO
  • Provide information to callers, direct calls, relay messages Plan and organize work flow to maximize productivity and accomplish goals and objectives
  • Coordinate project-based work and prepare written responses to routine inquiries
  • Prepare and modify documents including correspondence, reports, memos and emails
  • Maintain office supply inventories and coordinate maintenance of office equipment and technology
  • Design and maintain databases, records and customers information Monitor visitor access and maintain security awareness
  • File and retrieve documents and reference materials
  • Monitor, screen, respond to and distribute incoming and outgoing correspondence
  • Review operating practices and implement improvements where necessary
  • Perform research, negotiate with vendors
  • Handle memos and invoices payable and receivable, prepare and make bank deposits
  • Manage and Maintain Business' Website
  • Formulate, direct and coordinate marketing activities and policies to promote products
Remittance Clerk/Teller and Compliance Officer Assistant
July 2008 to July 2013
Lyons Money Transfer/ Check Cashing - Newark, NJ
  • Receive and count working cash at beginning and ending of shift
  • Obtain and process information required for the provision of services, such as opening check cashing and/or remittance processing accounts
  • Assist Compliance Officer with investigation process to prevent illegal activities Receive and examine remittances and proper documentation to determine if they are acceptable in accordance with federal, state, and company policies and regulations
  • Create, update and manage a variety of files and documentation on a daily basis, such as Compliance Forms for Remittance transactions, Bounced Checks Report, etc.
  • Address customers questions and concerns and offer solutions
  • Identify customers, examine checks, identification of the persons receiving payments and the legality of the documents
  • Record transactions into the automated system and issue receipts and changes to customers
  • Monitor bounced checks at collection company website Identify the educational needs of new agents, developing training programs and teaching or instructing others
  • Coordinate a variety of assignments simultaneously and prioritize work.
Education
High School Diploma : 2001Sant'Anna School - Ponta Grossa - Ponta Grossa, PR, Brazil
Bachelor's Degree : Physical Education, 12/2006State University of Ponta Grossa - Ponta Grossa, PR, Brazil
Associate of Applied Science : AccountingEssex County College - Newark, Nj, United States
Languages

English, Portuguese and Spanish

Skills

•Ability to work within established policies, procedures and guidelines of financial institutions

•Knowledge of Rules and Regulations related to financial institutions

•Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management, including MS Office, Adobe Photoshop, QuickBooks

•Organizational and planning skills

•Information gathering and monitoring skills

•Attention to details, quick learning, multitasking

•Works effectively under deadline pressure or in unusual or new work situations

•Professional personal presentation

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DISCLAIMER

Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

Companies Worked For:

  • Banco do Brasil
  • Designs by Joi Frankel
  • Lyons Money Transfer/ Check Cashing

School Attended

  • Sant'Anna School - Ponta Grossa
  • State University of Ponta Grossa
  • Essex County College

Job Titles Held:

  • Administrative Assistant, Executive Assistant
  • Executive Assistant
  • Remittance Clerk/Teller and Compliance Officer Assistant

Degrees

  • High School Diploma : 2001
    Bachelor's Degree : Physical Education , 12/2006
    Associate of Applied Science : Accounting

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