Administrative Assistant, Executive Assistant Resume Example Assured Partners

ADMINISTRATIVE ASSISTANT, EXECUTIVE ASSISTANT

Summary

Looking for a challenging position as an executive assistant with a growth-oriented company that will utilize my skills and experience to their full potential and will lead to more challenging opportunities as a result of my professional work and responsibility.

Highlights

Ability to work within established policies, procedures and guidelines of financial institutions
Knowledge of Rules and Regulations related to financial institutions
Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management, including MS Office, Adobe Photoshop, QuickBooks
Organizational and planning skills
Information gathering and monitoring skills
Attention to details, quick learning, multitasking
Works effectively under deadline pressure or in unusual or new work situations
Professional personal presentation

Experience

Administrative Assistant, Executive Assistant
June 2015 to CurrentAssured Partners － Metairie , LA

General assistance to General Manager and Deputy General Managers
Organize and coordinate internal events, meetings, conferences and travel arrangements
Answer telephone, screen, direct calls and relay messages
Communicate verbally and in writing to answer inquiries and provide information
Provide visitor's access to the building and control over the access cards and log
Follows established security guidelines for the Front Desk Greet persons entering organization and direct them to correct destination
Provide/Serves refreshments and/or meals in meetings, events or as needed
Ensure that the conference and team rooms are kept cleaned and organized
Ensure knowledge of staff movements in and out of organization
Create, update and manage a variety of electronic files
Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics
Maintain electronic and hard copy and retrieve documents from filing system
General administrative and clerical support

Executive Assistant
October 2013 to June 2015Designs By Joi Frankel － City , STATE

Provide personal, administrative support and assistance to CEO
Provide information to callers, direct calls, relay messages Plan and organize work flow to maximize productivity and accomplish goals and objectives
Coordinate project-based work and prepare written responses to routine inquiries
Prepare and modify documents including correspondence, reports, memos and emails
Maintain office supply inventories and coordinate maintenance of office equipment and technology
Design and maintain databases, records and customers information Monitor visitor access and maintain security awareness
File and retrieve documents and reference materials
Monitor, screen, respond to and distribute incoming and outgoing correspondence
Review operating practices and implement improvements where necessary
Perform research, negotiate with vendors
Handle memos and invoices payable and receivable, prepare and make bank deposits
Manage and Maintain Business' Website
Formulate, direct and coordinate marketing activities and policies to promote products

Remittance Clerk/Teller and Compliance Officer Assistant
July 2008 to July 2013Lyons Money Transfer/ Check Cashing － City , STATE

Receive and count working cash at beginning and ending of shift
Obtain and process information required for the provision of services, such as opening check cashing and/or remittance processing accounts
Assist Compliance Officer with investigation process to prevent illegal activities Receive and examine remittances and proper documentation to determine if they are acceptable in accordance with federal, state, and company policies and regulations
Create, update and manage a variety of files and documentation on a daily basis, such as Compliance Forms for Remittance transactions, Bounced Checks Report, etc.
Address customers questions and concerns and offer solutions
Identify customers, examine checks, identification of the persons receiving payments and the legality of the documents
Record transactions intothe automated system and issue receipts and changes to customers
Monitor bounced checks at collection company website Identify the educational needs of new agents, developing training programs and teaching or instructing others
Coordinate a variety of assignments simultaneously and prioritize work.

Education

High School Diploma : 2001Sant'Anna School - Ponta Grossa － City, State, Brazil

Bachelor's Degree : Physical Education, 12/2006State University of Ponta Grossa － City, State, Brazil

Associate of Applied Science : AccountingEssex County College － City, State, United States

Languages

English, Portuguese and Spanish

Skills

•Ability to work within established policies, procedures and guidelines of financial institutions

•Knowledge of Rules and Regulations related to financial institutions

•Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management, including MS Office, Adobe Photoshop, QuickBooks

•Organizational and planning skills

•Information gathering and monitoring skills

•Attention to details, quick learning, multitasking

•Works effectively under deadline pressure or in unusual or new work situations

•Professional personal presentation

Resume Overview

School Attended

Sant'Anna School - Ponta Grossa
State University of Ponta Grossa
Essex County College

Job Titles Held:

Administrative Assistant, Executive Assistant
Executive Assistant
Remittance Clerk/Teller and Compliance Officer Assistant

Degrees

High School Diploma : 2001
Bachelor's Degree : Physical Education , 12/2006
Associate of Applied Science : Accounting

Administrative Assistant, Executive Assistant Resume Example

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