Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary
Executive Assistant/ Event Coordinator who goes above and beyond basic administrative tasks and takes on multiple projects at once. Excellent work ethic and strength in boosting company morale. Highly organized and detail-oriented with more than 10 years experience. Organized administrative support to 1 senior executives. Office Manager highly skilled at managing complex schedules, budgeting and travel arrangements. Program management professional specialized in team leadership, resource coordination and customer service. Served as large business event planner for conference, employee and family events with more than 600 attendees.
  • Excellent communication skills
  • Results-oriented
  • Event planning
  • Certified Computer Office Assistant
  • Excellent planner and coordinator
  • Advanced MS Office Suite knowledge
  • Dedicated team player
  • Self-directed
  • Resourceful
  • Pleasant demeanor
  • Accurate and detailed
  • Team leadership
  • Proactive mindset
Work History
Administrative Assistant/Event Coordinator, 06/2012 - Current
Cinc Systems Tampa, ,
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
  • Created expense reports, budgets and filing systems.
  • Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
  • Processed travel expenses and reimbursements.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Supported the human resources department in the annual employee review process to manage performance merit increases.
  • Researched, proposed and implemented vendor services to decrease costs to organization.
  • Frequently used word processing, spreadsheet, database and presentation software.
  • Developed and maintained an internal client filing system.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Planned multiple employee events for over 700 employees including employee appreciations, anniversary days, corporate events and m
  • Executed contracts in timely and accurate manner.
  • Prepared monthly reports for upper management including P&L and sales trends.
  • Monitored employee work and developed improvement plans.
  • Administered $100,000 yearly budget.
  • Current corporate card holder ( p card ) 

Administrative Assistant /Special Events Coordinator , 09/2009 - 08/2011
Chic Beauty World City, STATE,
    • Assisted with event planning, including associated travel and logistical arrangements.
    • Coordinated complex travel schedules, accommodations and trip logistics for candidates and executives.
    • Coordinated employment offers with management and extended offers to selected candidates.
    • Coordinated and conducted new hire pre-interviews.
    • Coordinated work between multiple departments.
    • Planned and directed off-property promotional events to attract guests.
    • Created standard operating procedures.
    • Sourced qualified vendors to provide program resources.
    • Assessed current trends to assist with decision making.
    • Prepared monthly reports for upper management including P&L and sales trends.

Head Bank Teller, 2004 - 08/2009
Wachovia Bank City, STATE,
  • Maintained friendly and professional customer interactions.
  • Executed customer transactions, including deposits, withdrawals, money orders and checks.
  • Rapidly and efficiently prepared customer and ATM cash and change orders.
  • Processed exchange and foreign currency.
  • Organized and removed online banking files no longer in use.
  • Advised clients on mortgage, educational and personal loans.
  • Sold cashier's checks, traveler's checks and money orders.
  • Answered telephone inquiries on banking products including checking, savings, loans and lines of credit.
  • Created strategies to develop and expand sales of services to existing customer which resulted in a 40% increase in annual revenue.
  • Organized, stocked and maintained the teller window area.
  • Processed quarterly Vault and ATM audits with a zero error rate.

Bachelor of Arts: Business Administration , Expected in Current
Southern New Hampshire University - online ,

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  • Southern New Hampshire University

Job Titles Held:

  • Administrative Assistant/Event Coordinator
  • Administrative Assistant /Special Events Coordinator
  • Head Bank Teller


  • Bachelor of Arts

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