administrative assistant resume example with 10+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional administrative support . Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.

  • Verbal and Written Communication
  • Strong Organizational Skills
  • Professional and Courteous
  • Ability to work effectively individually and as part of a team
Work History
08/2018 to Current Administrative Assistant Mclane Company, Inc. | Sturtevant, WI,

Provide administrative support to staff and faculty at Loyola University Chicago's Marcella Niehoff School of Nursing's lake shore campus.

Duties include:

  • ·Serves as MNSON receptionist; greets visitors, answers and directs all incoming telephone calls, and takes and relays messages
  • Responds to phone, walk-in, and e-mail requests for information about MNSON programs
  • Provides support to search committee
  • Provides support to the PhD committee, UNAPR Committee & APE Committee, including preparing documents for meetings and doing the minutes for the meetings
  • ·Provides direct support to the Program Director for the 4 year BSN program
  • Monitors and responds to all inquiries in SON mailbox
  • Assists Director of Student Services with Nursing student council events
  • Provides general office support to administrators, faculty, and staff
  • Composes and sends letters, maintains files, orders and maintains supplies
  • Provides support for faculty and staff with expense reimbursements, payment requisitions, and purchase orders
  • Prepares LAWSON web requisitions for internal approval, submits for processing,
  • Prepares and submits check/cash/credit card deposits.
  • Opens and distributes mail, prepares items for UPS and FedEx, and coordinates package pick-up and delivery
  • Makes and approves conference room and classroom reservations
  • Provides faculty and staff with office keys and business cards
  • Makes service calls, as necessary
  • Schedules meetings and events using ZOOM and OUTLOOK and other tools as needed; prepares meeting materials and sets-up meeting/conference rooms, and catering as needed
  • Collects payments and manages accounting for MNSON led international experiences keeps excel spread sheet of all deposits
  • Assists with the onboarding of new faculty and staff members; orders keys, office furniture, computers, and office supplies
  • Posts announcements on SAKAI and manages SAKAI folders, e.g., saves flyers, announcements and materials to specific folders, etc.
  • Assists with scheduling and completion with Identity Privacy Scanning of faculty and staff computers
  • Handles awards logistics, including orders, certificates, printing, rosters, etc.
  • Assists in planning special events e.g. Dedication to the Profession, Honors and Pinning Ceremonies at LSC, includes making room reservations, catering orders, printing orders, order all Honor Medals for Honors and Pinning Ceremonies at LSC and HSD , orders all patches for LSC and HSD, coordinates with campus reservations and campus complexes, coordinates with musician and photographer
01/2013 to 08/2018 Office Assistant Everise | Tampa, FL,

Provide administrative support to the faculty and staff of Marcella Niehoff School of Nursing as assigned by the Director of Student Affairs, Lake Shore Campus.

  • Under direct supervision, performs a variety of tasks including answering phones/email, maintaining files, handling information/service requests, scanning and shredding documents, and performing office clerical duties.
  • Prepares prospective student materials for student and guest visits
  • Coordinates the Loyola Gives project at LSC
  • Ran scantron sheets and prepared exams reports for faculty
  • Made service calls as needed
03/2011 to 01/2013 Office Assistant Everise | Tampa, FL,

Provided direct support to the Director and faculty at the Loyola Community Nursing Center

  • Served as receptionist for the Nursing Center, greeted visitors, answered and directed incoming calls, took and relayed messages
  • Kept track and ordered supplies for the students at the Nursing Center
  • Reconciled the Director's proCard
  • Made service calls as needed
  • Maintained patient files
03/2010 to 10/2010 Census Field Supervisor US Census Bureau | City, STATE,

Provide support in conducting the US Census in 2010

  • First level supervisor for approximately 6 to 15 Field Representatives, responsible for data collection in hard to count geographical areas.
  • Responsible for ensuring group's performance meet standards and expectations set forth by bureau and survey sponsors.
  • Responsible for evaluating and reviewing assignments of subordinates. Monitors staff performance that includes on job observations, monitoring of various performance metrics.
  • Assist with training of employees and review and approve payroll and leave submissions for their staff. Also assist with recruiting of Field Representatives.
  • Solve problems in work-from-home environment.
  • Demonstrated ability to self-manage in remote work environment including setup of company-provided computer equipment and ongoing proactive, skilled and effective management of home Internet network and connections.
  • Demonstrated self-discipline, time management skills, resourcefulness and ability to work collaboratively with leaders and team, all in remote work environment.
Expected in 01/1985 to to Bachelor of Arts | History Loyola University Chicago, Chicago, IL GPA:

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Resume Overview

School Attended

  • Loyola University Chicago

Job Titles Held:

  • Administrative Assistant
  • Office Assistant
  • Office Assistant
  • Census Field Supervisor


  • Bachelor of Arts

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