administrative assistant resume example with 15+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - : - -
Professional Summary
Professional Administrative Coordinator adept at developing and maintaining detailed policy and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives.  Solid years of experience providing administrative support for executive-level staff, including coordinating complex travel arrangements and schedules. Reliable  with a keen focus on detail, accuracy and the impact of the finished product.
  • Expert in office polices and procedures
  • Business Management Major- (BA Degree)
  • Advanced MS Office Suite knowledge
  • 65 WPM typing speed
  • Ability to lead others
  • Business writing
  • Schedule management
  • Excellent communication skills - verbally and in writing
  • Results-oriented
  • Self-directed
  • Strong interpersonal skills
  • Event planning
  • Excellent planner and coordinator
Work History
07/2011 to 2013
Administrative Assistant Mednax Pocatello, ID,
  • Assisted manager with developing and drafting correspondence, request for proposals and manuals to ensure meeting  urgent deadlines.
  • Communicated and interacted with entire staff and the general public to address and resolve issues immediately.
  • Attended meetings and court in manager's absence and presented reports before the Judge and court staff.
  • Scheduled  weekly meetings,  annual retreats,  quarterly in-service training,  and annual graduations.
  • Monitored grant budgets, processed invoices and expenditures, ordered office supplies and equipment.
  • Kept accurate records to ensure compliance with federal grant funding.
03/2010 to 07/2011
Staffing Analyst Northwell Health Westbury, NY,
  • The Home Depot Retail Staffing Center Interviewed and pre-screened 50-70 candidates daily for retail staffing positions which resulted in top candidates being hired to fill positions.
  • Conducted research on candidates to resolved issues for Retail Staffing Managers on a daily basis.
  • Searched for candidates through Monster and Career Builder databases for viable candidates and produced excellent candidates for positions in Home Services; a subsidiary of the Home Depot.
2007 to 02/2010
Executive Assistant American Express Flushing, NY,
  • Provided executive-level assistance and support to the hospital's Vice President of Patient Care Services.
  • Maintained calendars for Vice President.
  • Prepared 4-5 weekly meetings, copying minutes, handouts and presentations to be distributed in a timely and professional manner.
  • Recorded and transcribed minutes and disseminated to staff who attended meetings, ahead of schedule.
  • Coordinated and input payroll for staff through Kronos payroll system.
  • Supervised receptionist and directed her in special projects which allowed her to learn more of the administrative role for promotional opportunities.
09/2006 to 2007
Adjunct Instructor Hampton University Hampton, VA,
  • Contracted to train 20 students receiving temporary assistance on computer software, Microsoft Word, Excel and Power Point.
  • Used skills acquired to prepare budgets, invitations, resumes and correspondence.
  • Conducted team-building activities; office etiquette, and interviewing techniques for the students which resulted in the students utilizing their  presentation skills to gain employment in the workforce.
  • Produced highest 90% graduation rate of my class.
1998 to 09/2006
Strategic Sourcing Administrator Interpublic Group New York City, NY,
  • Set up 30, monitored and analyzed results for the 12 project leaders.
  • Handled calendar for the team of 12 project leaders and set meetings for vendors and staff in a timely manner.
  • Maintained confidential contract files and updated information in files as soon as it was received to ensure privacy.
  • Supervised one intern and served as mentor.
  • Intern was hired on a full time basis.
Marketing Administrative Assistant Alterra Mountain Co Denver, CO,
  • Assisted the Senior Vice President and the sales marketing team with creating Request for Proposals for various vendors requesting to do business with SunTrust.
  • My efforts resulted in increased internal production and streamlining costs for SunTrust.
  • Coordinated over 10 events for the Marketing Department which included a "Tent Sale" of outdated SunTrust giveaways and recouped $8,000 in revenue that would have been otherwise lost.
  • Attended and coordinated meetings with the Marketing Department on a monthly basis which resulted in increased employee satisfaction, and internal networking among the team.
  • Performed administrative functions to include processing payroll for 50 employees, preparing expense reports on a monthly basis for the Senior Vice President, handled travel arrangements for team on a weekly or monthly basis, and prepared correspondence and presentations on a daily basis. Met all deadlines.
Executive Assistant American Express , ,
  • Processed 10 executive level personnel for temporary housing, compensation, moving and travel expenses to ensure a smooth transition on their relocation.
  • Greeted guests and served as gatekeeper for Human Resources Director to eliminate disruptions on inquiries or requests that I could handle for her.
  • Answered and quickly redirected up to 50-70 calls per day.
  • Prepared approximately 20-50 orientation packages for new employees on a weekly basis.
  • Entered confidential information into PeopleSoft database to ensure confidentiality and up- to- date records on employees.
  • Conducted weekly orientation for new employees and coordinated special events for Human Resources employees on a monthly basis to increase team building and workplace satisfaction.
Expected in to to
General Banking Diploma:
American Institute of Banking - ,
Expected in to to
Bachelor of Arts: Business Management
Saint Leo University - Ft Mcpherson, GA

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • American Institute of Banking
  • Saint Leo University

Job Titles Held:

  • Administrative Assistant
  • Staffing Analyst
  • Executive Assistant
  • Adjunct Instructor
  • Strategic Sourcing Administrator
  • Marketing Administrative Assistant
  • Executive Assistant


  • General Banking Diploma
  • Bachelor of Arts

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: