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administrative assistant resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - resumesample@example.com - -
Summary
Highly qualified professional with a diversified background in pharmaceutical marketing and medical group purchasing, with a demonstrated ability to manage client goals, while managing budgets by sourcing vendors and successful contract negotiations. As well as diversified background in a law enforcement agency.
Highlights
Knowledgeable in Lotus Notes, Microsoft Office,
Accomplishments
  • What to Say to a porcupine "How to Deal With Difficult People, CODY System, UCR - Unified Crime Reporting Professional Awards Human Resources Appreciation Award - 2002 Arista Marketing Associates Client Services Award 2006 - Arista Marketing Associates Presidents Quality Award - 1999 - AllHealth Group Purchasing For providing innovation in customer service through continuous quality improvement Quality Value Award - 2000 - AllHealth Group Purchasing.
Experience
10/2009 to Current
Administrative Assistant Mednax , ,
  • Assist Chief of Police, Sergeant and Officers as needed.
  • Maintain "CODY" Record Management System.
  • Maintain records/file room, print incident reports as requested.
  • Produce Daily Incident Report, Officer Patrol Logs, monthly COMSTAT crime report and file monthly Unified Crime Report to the FBI.
  • Implement attendance controllers and new office forms.
  • Process invoices, accounts payables/PO's and accounts receivables, verify staff time sheets.
  • Maintain fleet repair maintenance, track monthly repair history via excel spreadsheet.
  • Maintain computer system and phone system, trouble shoot repair issues.
  • Answer phones, relay call to county radio as needed.
  • Maintain office supplies and equipment.
  • Over saw building renovations: selecting paint, carpet, door stain for interior and the window/stucco/stone colors/styles.
06/2009 to 10/2009
Administrative Assistant Mednax Rockford, IL,
  • General Administrative Duties - Typing, Filing, Expense Reviewing/Coding, Scheduling Meetings.
12/2008 to 3/2009
Account Executive/Client Services Coordinator Gensler Miami, FL,
  • Successfully worked with the client to setup up their program from invitation/participant guidebook design, producing all admin materials (script, fax invite, confirmation letter and thank you letter).
  • Ensure program runs smoothly, stays with in contracted budget and produced client reporting.
  • Responsible for project forecasting.
  • Maintained department Project Update Reports.
  • Maintained Board of Directors schedule.
  • Covered front desk for receptionist.
  • Ordered meals for client visits.
  • Various administrative responsibilities including production of company newsletter.
11/2003 to 12/2008
Meeting Planner , ,
  • Successfully scheduled over 2000 Pharmaceutical Peer to Peer teleconferences and dinner meetings through out the US.
  • This included all aspects; sourced vendors, negotiated venue contracts, booked speakers and their travel arrangements as well as AV equipment and managed budgets.
  • Processed speaker honoraria and expenses.
  • Reconciled Corporate American Express bill monthly and worked with finance to close out client billing.
  • Processed meeting materials; shipped via FedEx to pharmaceutical rep.
  • Worked with client to ensure program meets budget and attendance expectations.
07/2002 to 11/2003
Accounting Coordinator , ,
  • Payroll.
  • Coded Invoices for payment processing.
  • Processed all speaker honoraria.
  • Maintained office Petty Cash.
  • Successfully streamlined Office Supplies by contracting lowest priced vendor.
  • Worked with Property Management to maintain office facilities.
04/1988 to 07/2002
Admin. Assistant/Office Mgr Graphic Packaging Holding Co City, STATE,
  • Interpreting/Data Entry of vendor sales reports and corresponding administrative fee checks (accounts receivable).
  • End of month reconciliation of all data entry and checks deposited.
  • Producing accruals, Monthly Cash Report and Monthly Revenue Analysis Report, Statistical file update.
  • Preparation of accounts payables and collections of past due accounts and/or balances due.
  • Worked with CIO to load electronic pricing catalog data, for local network and staff.
  • Monitors operations of computers in local office.
  • Supports implementation of software updates.
  • Coordinates/performs ongoing user training.
  • Supports user system operations.
  • Troubleshooting, repairing and maintaining office equipment (phone, fax machine, copier).
  • Transition of old computer system to new system.
  • Tracks customer enrollment, Authorize Distributer, Commitment forms.
  • Administer telephone system (Lucent Technologies-Partner II).
  • Includes phone-mail, rate updates, and new phone and user installations.
  • Liaison between office and prope.
Education
Expected in
: Accounting
Montgomery County Community College - Blue Bell, Pennsylvania
GPA:
Expected in
High School Diploma:
Wissahickon High School - Ambler, Pennsylvania
GPA:
Expected in
College Prep. Courses Degree:
- ,
GPA:
Additional Information
  • Independent and Team Player: Enjoy collaborating with colleagues, clients and customers, as well as completing tasks independently. Eager to motivate and inspire others to deliver their best. Organized and Detail Oriented: Skilled in maintaining order and ever-changing challenges. Able to seamlessly multi-task long and short-term priorities to generate desired results.

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Resume Overview

School Attended

  • Montgomery County Community College
  • Wissahickon High School

Job Titles Held:

  • Administrative Assistant
  • Administrative Assistant
  • Account Executive/Client Services Coordinator
  • Meeting Planner
  • Accounting Coordinator
  • Admin. Assistant/Office Mgr

Degrees

  • High School Diploma
  • College Prep. Courses Degree

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