administrative assistant resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Highly qualified professional with a diversified background in pharmaceutical marketing and medical group purchasing, with a demonstrated ability to manage client goals, while managing budgets by sourcing vendors and successful contract negotiations. As well as diversified background in a law enforcement agency.
Knowledgeable in Lotus Notes, Microsoft Office,
  • What to Say to a porcupine "How to Deal With Difficult People, CODY System, UCR - Unified Crime Reporting Professional Awards Human Resources Appreciation Award - 2002 Arista Marketing Associates Client Services Award 2006 - Arista Marketing Associates Presidents Quality Award - 1999 - AllHealth Group Purchasing For providing innovation in customer service through continuous quality improvement Quality Value Award - 2000 - AllHealth Group Purchasing.
10/2009 to Current
Administrative Assistant Mednax , ,
  • Assist Chief of Police, Sergeant and Officers as needed.
  • Maintain "CODY" Record Management System.
  • Maintain records/file room, print incident reports as requested.
  • Produce Daily Incident Report, Officer Patrol Logs, monthly COMSTAT crime report and file monthly Unified Crime Report to the FBI.
  • Implement attendance controllers and new office forms.
  • Process invoices, accounts payables/PO's and accounts receivables, verify staff time sheets.
  • Maintain fleet repair maintenance, track monthly repair history via excel spreadsheet.
  • Maintain computer system and phone system, trouble shoot repair issues.
  • Answer phones, relay call to county radio as needed.
  • Maintain office supplies and equipment.
  • Over saw building renovations: selecting paint, carpet, door stain for interior and the window/stucco/stone colors/styles.
06/2009 to 10/2009
Administrative Assistant Mednax Rockford, IL,
  • General Administrative Duties - Typing, Filing, Expense Reviewing/Coding, Scheduling Meetings.
12/2008 to 3/2009
Account Executive/Client Services Coordinator Gensler Miami, FL,
  • Successfully worked with the client to setup up their program from invitation/participant guidebook design, producing all admin materials (script, fax invite, confirmation letter and thank you letter).
  • Ensure program runs smoothly, stays with in contracted budget and produced client reporting.
  • Responsible for project forecasting.
  • Maintained department Project Update Reports.
  • Maintained Board of Directors schedule.
  • Covered front desk for receptionist.
  • Ordered meals for client visits.
  • Various administrative responsibilities including production of company newsletter.
11/2003 to 12/2008
Meeting Planner , ,
  • Successfully scheduled over 2000 Pharmaceutical Peer to Peer teleconferences and dinner meetings through out the US.
  • This included all aspects; sourced vendors, negotiated venue contracts, booked speakers and their travel arrangements as well as AV equipment and managed budgets.
  • Processed speaker honoraria and expenses.
  • Reconciled Corporate American Express bill monthly and worked with finance to close out client billing.
  • Processed meeting materials; shipped via FedEx to pharmaceutical rep.
  • Worked with client to ensure program meets budget and attendance expectations.
07/2002 to 11/2003
Accounting Coordinator , ,
  • Payroll.
  • Coded Invoices for payment processing.
  • Processed all speaker honoraria.
  • Maintained office Petty Cash.
  • Successfully streamlined Office Supplies by contracting lowest priced vendor.
  • Worked with Property Management to maintain office facilities.
04/1988 to 07/2002
Admin. Assistant/Office Mgr Graphic Packaging Holding Co City, STATE,
  • Interpreting/Data Entry of vendor sales reports and corresponding administrative fee checks (accounts receivable).
  • End of month reconciliation of all data entry and checks deposited.
  • Producing accruals, Monthly Cash Report and Monthly Revenue Analysis Report, Statistical file update.
  • Preparation of accounts payables and collections of past due accounts and/or balances due.
  • Worked with CIO to load electronic pricing catalog data, for local network and staff.
  • Monitors operations of computers in local office.
  • Supports implementation of software updates.
  • Coordinates/performs ongoing user training.
  • Supports user system operations.
  • Troubleshooting, repairing and maintaining office equipment (phone, fax machine, copier).
  • Transition of old computer system to new system.
  • Tracks customer enrollment, Authorize Distributer, Commitment forms.
  • Administer telephone system (Lucent Technologies-Partner II).
  • Includes phone-mail, rate updates, and new phone and user installations.
  • Liaison between office and prope.
Expected in
: Accounting
Montgomery County Community College - Blue Bell, Pennsylvania
Expected in
High School Diploma:
Wissahickon High School - Ambler, Pennsylvania
Expected in
College Prep. Courses Degree:
- ,
Additional Information
  • Independent and Team Player: Enjoy collaborating with colleagues, clients and customers, as well as completing tasks independently. Eager to motivate and inspire others to deliver their best. Organized and Detail Oriented: Skilled in maintaining order and ever-changing challenges. Able to seamlessly multi-task long and short-term priorities to generate desired results.

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • Montgomery County Community College
  • Wissahickon High School

Job Titles Held:

  • Administrative Assistant
  • Administrative Assistant
  • Account Executive/Client Services Coordinator
  • Meeting Planner
  • Accounting Coordinator
  • Admin. Assistant/Office Mgr


  • High School Diploma
  • College Prep. Courses Degree

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: