administrative assistant resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Experienced Office Management and Administration Professional experienced in optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.


Collaborated with the IT department to revise the layout of printed invoices. The changes have resulted in zero DOT fines for overweight loads, and reduced preparation time for order entry saving the company both time and money.

Partnered with the accounting team to record machine placements for asset depreciation reducing audit times.

  • Proficient in Excel, Word, PowerPoint, QuickBooks, Ariba Network, Salesforce
  • Cross-Functional Collaboration
  • Documentation and Recordkeeping
  • Accounts Payable and Receivable
  • Administration and Operations
  • Attention to Detail
  • Tracking Spreadsheets
  • Effective Working Relationships
  • Invoice Preparation
  • Financial Reporting
  • Time Management Skills
  • Administrative Experience
  • Transaction Processing
  • Problem Solver
  • Inventory Purchasing
Work History
Administrative Assistant, 01/2007 - Current
Mistras Group Tampa, FL,
  • Accounts Receivable
  • Quarterly theater rebate preparation and reporting.
  • Placed purchase orders to maintain adequate stock levels for multiple branches.
  • Maintained price changes with each purchase order, quickly communicated to sales team and management when costs rose.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Scheduled office meetings and client appointments for staff teams.
  • Offered company-wide software support and training, troubleshooting issues and optimizing usage.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Bookkeeper, 01/2005 - 01/2008
United Family Of Stores Coppell, TX,
  • Implemented QuickBooks accounting system to improve accurate financial records.
  • Tracked expenses and income for the business while organizing and maintaining bank statements for checking accounts.
  • Completed payroll for employees using QuickBooks.
  • Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Bookkeeper, 01/2006 - 01/2007
Archdiocese Of San Antonio Silvia Reyes, TX,
  • Created an attractive website resulting in new business.
  • Introduced having hourly employees instead of leasing help.
  • Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments.
  • Established QuickBooks accounting system to reflect accurate financial records.
  • Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits and managing statements.
  • Supported operations by communicating with customers, filing documents and managing data.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Teller/ Personal Banker, 01/1999 - 01/2005
Bank Of America City, STATE,
  • Responsible for balancing cash drawers and ATMs daily, processing transactions quickly and correctly, and organizing cash transfers with security to maintain corporately set levels of money inside the branch.
  • Increased banking center Customer Satisfaction thru follow-up calls and cards.
  • Keyed customer contact information and payment data into system carefully observing FDIC, IRS, and corporate regulations to maintain branch compliance.
  • As a Personal Banker, I was responsible for meeting customer's financial needs, monthly sales goals, coaching tellers on referral opportunities, and originating home, auto, personal and business loans.
  • Assisted customers with setting up or closing accounts.
  • Backed up teller team by handling needs of new and existing customers at main counter.
  • Approached prospective clients through cold calling and emails to meet sales targets.
: General Studies, Expected in 2000
Seminole Community College - Sanford, FL,
Status -
High School Diploma: , Expected in 05/1999
Lyman High School - Longwood, FL
Status -

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Resume Overview

School Attended

  • Seminole Community College
  • Lyman High School

Job Titles Held:

  • Administrative Assistant
  • Bookkeeper
  • Bookkeeper
  • Teller/ Personal Banker


  • High School Diploma

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