Administrative Assistant resume example with 9+ years of experience

(555) 432-1000,
, , 100 Montgomery St. 10th Floor

Dedicated team player with solid background in high-volume office environment focused on delivering exceptional clerical and operational support for professionals. Upbeat and punctual individual with sound judgement skillful in performing diverse daily tasks such as accounts receivable duties including invoicing, chargebacks and reconciliations, solid expertise in coordinating documents, reports, records, payroll processing and all other facets of business administration and financial acumen.

  • Sales plan implementation
  • Travel administration
  • Records management systems
  • PC proficient
  • Accounting skills
  • Data entry documentation
  • Business writing
  • Cash deposit preparation
  • Advanced MS Office Suite knowledge
  • Excel spreadsheets
  • Types 40 WPM
  • Check processing
  • 10-key proficiency
  • Inventory systems
  • Sensitive material handling
  • CRM and office management software
  • Microsoft Office 365: Proficient in Every Platform
Education and Training
Harrison High School Colorado Springs, CO, Expected in 02/1998 High School Diploma : - GPA :
Pikes Peak Community College Colorado Springs, CO, Expected in Associate of Applied Science : Business Administration - GPA :
Motorola Solutions - Administrative Assistant
Tucson, AZ, 02/2019 - 05/2021
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Updated details in company database by keying in customer contacts and delivery dates.
  • Maintained inventory in supply closet to prevent shortages.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Prepared packages for shipment by generating packing slips and setting up courier deliveries.
  • Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
  • Collected, calculated and reported on expenditure and statistical data to inform senior management.
  • Conducted research using various media sources to obtain relevant data for staff requirements.
  • Conducted and initialized background checks for potential employees.
Group 1 Automotive - 4th Year Apprentice Electrician
Egg Harbor Township, NJ, 03/2016 - 01/2019
  • Reviewed blueprints and electrical schematics to perform tasks to specifications.
  • Resolved issues with existing systems and replaced malfunctioning parts.
  • Assisted with electrical installation tasks, added new wiring and adjusted breaker boxes.
  • Operated hand and power tools and diagnostic equipment to complete various aspects of jobs.
  • Worked in team-based environment to accomplish projects.
  • Followed all relevant electrical and building codes for each job.
  • Maintained organization, cleanliness and safety in work areas.
  • Listened to directives of senior electrical professionals to complete efficient tasks.
  • Dug trenches and created holes to pull conduit and install supports.
  • Examined and tested electrical systems to locate loose connections or other faults and make proactive repairs.
  • Inspected existing wiring to identify short circuits.
  • Verified measurements and made accurate cuts to avoid wasting materials on job sites.
  • Managed repairs and maintenance work on client systems and confirmed system adherence to coding requirements.
South Colorado Springs Nissan - Warranty Administrator
City, STATE, 01/2012 - 03/2016
  • Kept thorough records of service actions and customer information.
  • Stayed up to date on factory announcements and recalls.
  • Organized claims paperwork and booked appointments with customers.
  • Reconciled deliverables, monitored schedules of open claims and collaborated with accounting staff to pursue payments.
  • Reconciled warranty receivables with payments using appropriate accounting schedules.
  • Processed warranty paperwork for accurate documentation, reporting and filing.
  • Complied with confidentiality regulations in handling customer information.
  • Checked documentation for appropriate coding, catching errors and making revisions.
  • Composed business correspondences for supervisors, managers and other professionals.
  • Precisely calculated refunds, premiums, and adjustments.

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Resume Overview

School Attended

  • Harrison High School
  • Pikes Peak Community College

Job Titles Held:

  • Administrative Assistant
  • 4th Year Apprentice Electrician
  • Warranty Administrator


  • High School Diploma
  • Associate of Applied Science

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