administrative assistant resume example with 4+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -

Motivated team player with excellent organizational skills that excels in fast-paced working environments. Committed to providing exceptional member service at all times. Goal driven and willing to take on challenges while ensuring tasks are completed accurately and timely. Whether in an office or salon setting, customers satisfaction is my specialty.

  • Microsoft
  • Recordkeeping and bookkeeping
  • Transporting files
  • Event coordination
  • Organization and efficiency
  • Self-starter
  • Data organization
  • Makeup application
  • Skin-tone management
  • Eyebrow shaping
  • Beauty transformations
  • Special occasion makeup application
  • Editorial and high-fashion makeup
  • [Technique] mastery
  • Makeup and skincare
  • Contouring understanding
  • Color matching master
  • Social skills
  • Product knowledge
10/2020 to Current
Administrative Assistant Motorola Solutions Oklahoma, PA,
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Updated details in company database by keying in customer contacts and delivery dates.
  • Maintained inventory in supply closet to prevent shortages.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Directed customer communication to appropriate department personnel.
  • Monitored attendance records by taking note of staff vacation time, sick days and personal days.
  • Prepared packages for shipment by generating packing slips and setting up courier deliveries.
  • Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
  • Collected, calculated and reported on expenditure and statistical data to inform senior management.
  • Answered customers' questions and addressed problems and complaints in person and via phone.
  • Cultivated professional client relationships by asking appropriate questions, identifying needs and providing insightful information regarding products.
  • Built strong, professional relationships through identification of client needs, which increased overall sales and opportunities.
01/2017 to Current
Freelance Makeup Artist Lennar San Antonio, TX,
  • Provided makeup services to [Number] clients per month for weddings, proms and other special events.
  • Applied makeup to clientele to cover imperfections and create new looks.
  • Ordered makeup materials and equipment from suppliers when inventory was running low.
  • Responded to customer inquiries by phone, email and in person.
  • Customized styles, services and products to suit client needs and maintain customer satisfaction.
  • Recommended styles and treatments based on clients' needs and appearances.
  • Maintained updated knowledge of industry products and chemical composition structure and properties.
  • Examined hair texture and condition to determine appropriate treatment.
  • Designed contemporary new styles for people of all ages.
  • Cut and styled natural, artificial, colored or textured hair.
  • Suggested personalized skin care routines for clients, keeping skin type and skin conditions in mind.
  • Handled basic administrative tasks, such as booking, cancelling and rescheduling appointments.
01/2019 to 11/2021
Sales Assistant Gaudie And Company City, STATE,
  • Accepted and completed cash, check and credit card payments.
  • Built and maintained relationships with peers and upper management to drive team success.
  • Answered incoming telephone calls to provide store, products and services information.
  • Fostered relationships with customers to expand customer base and retain business.
  • Met with customers to offer assistance with selecting merchandise, finding accessories and completing purchases.
  • Received and processed product returns, including coordinating disposal of defective or broken items.
  • Priced out products for customers and drew up sales paperwork.
  • Supported sales personnel with technical solutions, costing and client presentations.
  • Highlighted target products with eye-catching signs, displays and shelf positions.
  • Evaluated current sales strategies to identify targets, improve business plans and optimize product presentations.
  • Used product knowledge to assist customers and suggest products.
01/2019 to 06/2020
Florist Manager Bevil's Florist City, STATE,
  • Ordered supplies based on space and budget availability, current trends and sales projections.
  • Trained and developed associates to handle customers' needs and manage daily workloads.
  • Managed integration and merchandising of seasonal and holiday-specific product offerings.
  • Maintained salability and health of floral products by establishing clear care procedures.
  • Counted and balanced registers.
  • Directed and supervised staff performance.
  • Identified appropriate solutions to minimize issues and quickly solve problems.
  • Ordered merchandise with accuracy by verifying back stock and maintaining inventories.
  • Conducted department walkthroughs to assess and remedy factors such as cleanliness, inadequate stock levels and poor merchandising.
  • Maintained safe, organized store by keeping aisles free of merchandise and boxes.
  • Increased sales on consistent basis by developing key customer relationships.
  • Established, enforced and optimized departmental procedures and goals to optimize team performance and productivity.
Education and Training
Expected in 05/2019
High School Diploma:
Hamshire-Fannett High School - Hamshire, TX

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Resume Overview

School Attended

  • Hamshire-Fannett High School

Job Titles Held:

  • Administrative Assistant
  • Freelance Makeup Artist
  • Sales Assistant
  • Florist Manager


  • High School Diploma

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