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administrative assistant resume example with 7 years of experience

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Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Professional Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Skills
  • Google Drive
  • Confidentiality and Data Protection
  • Multi-Line Telephone Systems
  • Microsoft Windows
  • Microsoft Excel
  • Microsoft Office
  • Microsoft Outlook
  • Appointment Coordination
  • Strong Organizational Skills
  • Multitasking and Time Management
  • Judgment and Decision-Making
Work History
08/2018 to Current Administrative Assistant Ohl | Kent, WA,
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Restocked supplies and submitted purchase orders to maintain stock levels.
  • Updated spreadsheets and databases to track, analyze and report on student information.
  • Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
  • Screened visitors and issued badges to maintain safety and security.
  • Created detailed expense reports to facilitate reimbursement for business expenses incurred.
  • Scheduled office equipment repair and maintenance to extend equipment lifespan.
  • Scheduled conference rooms, and maintained calendars to prepare for meetings and events.


09/2017 to 08/2022 Casual Laborer Cds Logistics | Flemington, NJ,
  • Performed alongside team to accomplish work goals according to schedule.
  • Assist Supervisor with collecting/entering necessary/sensitive information into sites where demographics are pulled for this grant funded program.
  • Facilitated multiple programs after school for Oak Park and Park Ave Elementary Schools 21st Century Programs.

- Provided a safe environment for children and overall support

- Assisted with lesson planning

07/2017 to 08/2018 New Family Liaison Johnson Brothers | Lafayette, IN,
  • Welcomed 1all new families and visitors to DMPS school district.
  • Managed heavy caseload using well-developed time management, organizational and task prioritization skills.
  • Observed security measures to maintain confidentiality and restrict access by unauthorized individuals.
  • Assisted families with questions and needs regarding enrollment, busing, registration and other school related matters.
  • Completed online registration with and for new families and students enrolling in school.
  • Assisted with placing students in appropriate school buildings depending on their age, location and availability per school.
  • Performed all necessary requirements of this position with utmost discretion and professionalism.
02/2016 to 07/2017 Office Manager Moulton Elementary School - DMPS | City, STATE,
  • Established workflow processes, monitored reports for school related purposes on multiple sites as well as performed general office tasks. Including managing over 25+ daily phone calls, emails and greeting all guest with kindness and respect.
  • Maintained computer and physical filing systems.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Performed daily attendance reporting and extensive data entry in multiple district sites.
  • Corresponded with all community members, students, families and staff in and throughout DMPS district.
Education
Expected in to to | Liberal Arts And General Studies DMACC, Ankeny, IA, GPA:
Expected in 01/2006 to to License in Cosmetology | Cosmetology La James Cosmetology, Johnston, IA, GPA:
Skills
  • Google Drive
  • Confidentiality and Data Protection
  • Multi-Line Telephone Systems
  • Microsoft Windows
  • Microsoft Excel
  • Microsoft Office
  • Microsoft Outlook
  • Appointment Coordination
  • Strong Organizational Skills
  • Multitasking and Time Management
  • Judgment and Decision-Making
Work History
08/2018 to Current Administrative Assistant Woodside Middle School | Des Moines, IA
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Restocked supplies and submitted purchase orders to maintain stock levels.
  • Updated spreadsheets and databases to track, analyze and report on student information.
  • Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
  • Screened visitors and issued badges to maintain safety and security.
  • Created detailed expense reports to facilitate reimbursement for business expenses incurred.
  • Scheduled office equipment repair and maintenance to extend equipment lifespan.
  • Scheduled conference rooms, and maintained calendars to prepare for meetings and events.


09/2017 to 08/2022 Casual Laborer 21st Century Programming - DMPS | Des Moines, IA
  • Performed alongside team to accomplish work goals according to schedule.
  • Assist Supervisor with collecting/entering necessary/sensitive information into sites where demographics are pulled for this grant funded program.
  • Facilitated multiple programs after school for Oak Park and Park Ave Elementary Schools 21st Century Programs.

- Provided a safe environment for children and overall support

- Assisted with lesson planning

07/2017 to 08/2018 New Family Liaison DMPS - Welcome Center | Des Moines, IA
  • Welcomed 1all new families and visitors to DMPS school district.
  • Managed heavy caseload using well-developed time management, organizational and task prioritization skills.
  • Observed security measures to maintain confidentiality and restrict access by unauthorized individuals.
  • Assisted families with questions and needs regarding enrollment, busing, registration and other school related matters.
  • Completed online registration with and for new families and students enrolling in school.
  • Assisted with placing students in appropriate school buildings depending on their age, location and availability per school.
  • Performed all necessary requirements of this position with utmost discretion and professionalism.
02/2016 to 07/2017 Office Manager Moulton Elementary School - DMPS | Des Moines, IA
  • Established workflow processes, monitored reports for school related purposes on multiple sites as well as performed general office tasks. Including managing over 25+ daily phone calls, emails and greeting all guest with kindness and respect.
  • Maintained computer and physical filing systems.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Performed daily attendance reporting and extensive data entry in multiple district sites.
  • Corresponded with all community members, students, families and staff in and throughout DMPS district.

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Resume Overview

School Attended

  • DMACC
  • La James Cosmetology

Job Titles Held:

  • Administrative Assistant
  • Casual Laborer
  • New Family Liaison
  • Office Manager

Degrees

  • Some College (No Degree)
  • License in Cosmetology

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