LiveCareer-Resume

administrative assistant resume example with 16+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Summary

Organized Administrative Assistant experienced in assisting with daily office needs and managing general administrative activities. Expertise in mathematics and finance-related initiatives. Successful in coordinating and executing meetings, travel and special events.

Dedicated [Job Title] with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.

Motivated [Job Title] with [Number] years of experience offering office support in [Type] industry. Energetic and reputable individual possessing strong work ethic, professional demeanor and superb initiative. Exceptional customer service and decision-making skills.

Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.

Go-getting Office Automation Clerk eager to secure [Job Title] role in [Type] industry. Talented at computing data and performing various typing duties, including [Task] and [Task]. Adept at preparing correspondence, memoranda and reports in both draft and final form. Hands-on experience using office automation equipment such as [Type] and [Type].

Organized and motivated employee eager to apply time management and organizational skills in various environments. Seeking entry-level opportunities to expand skills while facilitating company growth.

Hardworking and reliable [Job Title] with strong ability in [Task]. Offering [Skill] and [Skill]. Highly organized, proactive and punctual with team-oriented mentality.

Skills
  • office management software
  • Program file distribution
  • Account balancing reconciliation
  • Records management systems
  • Recordkeeping and bookkeeping
  • Executive presentation development
  • Meeting planning
  • 638 regulations
  • Check processing
  • Sensitive material handling
  • Excel spreadsheets
  • Workers' compensation knowledge
  • Insurance eligibility verification
  • Timeline Planning and Management
  • Data entry documentation
  • Technologically savvy
  • Inventory systems
  • Accounting support
  • Memo preparation
  • Travel administration
  • Proposal writing
  • Accounting skills
  • Detailed meeting minutes
  • Full-cycle accounting
  • Attendance records preparation
  • Multi-line phone systems
  • Time and labor control
  • Spreadsheet development
  • Training and coaching
  • Database organization
  • Office equipment maintenance
  • Closing and contract negotiations
  • Data analysis and research
  • Scheduling and calendar management
  • Strong interpersonal skills
  • Data entry
  • Understands grammar
  • Professional and mature
  • Inventory supplies
  • Document retrieval
  • Transporting files
  • Report analysis
  • Claims appeal procedures
  • Payroll liability and deductions
  • Strong problem solver
  • Labor relations
  • Staff motivation
  • Multitasking and prioritization
  • Schedule management
  • File and data retrieval systems
  • Self-starter
  • Meticulous attention to detail
  • Types 45 WPM
Education and Training
Hays-Lodge Pole High School Hays, MT Expected in 05/1989 High School Diploma : - GPA :
Experience
Principia Biopharma Inc. - Administrative Assistant
Waltham, MA, 08/2022 - 11/2023
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Provided secretarial and office management support while building cooperative working relationships.
  • Inventoried and ordered supplies for office.
  • Organized both physical and digital files and updated reports to coordinate project materials.
  • Directed customer communication to appropriate department personnel.
  • Composed correspondence, reports and meeting notes.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Utilized editing programs to proofread content for typo-free emails, memos and documentation.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Responded to customer issues to provide immediate resolution and improve retention.
  • Sorted and distributed incoming faxes, letters and emails for office distribution.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Composed, edited and typed complex memos and reports with job-related software.
  • Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
  • Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
  • Provided product shipment logistical support and quality control by coordinating with vendors, resulting in increased revenue.
  • Handled incoming calls and directed callers to appropriate department or employee.
Principia Biopharma Inc. - Administrative Assistant
Berlin, NH, 04/2009 - 03/2021
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Provided secretarial and office management support while building cooperative working relationships.
  • Inventoried and ordered supplies for office.
  • Scheduled appointments, meetings and events for management staff.
  • Responded effectively to sensitive inquiries or complaints.
  • Coordinated appointments, meetings and conferences.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Organized both physical and digital files and updated reports to coordinate project materials.
  • Directed customer communication to appropriate department personnel.
  • Composed correspondence, reports and meeting notes.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Utilized editing programs to proofread content for typo-free emails, memos and documentation.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Responded to customer issues to provide immediate resolution and improve retention.
  • Sorted and distributed incoming faxes, letters and emails for office distribution.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Composed, edited and typed complex memos and reports with job-related software.
  • Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
  • Coordinated travel arrangements and completed expense reports for travel reimbursement.
  • Coordinated catering services for various functions, including sales trainings and department meetings.
  • Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
  • information to management for corrective action.
  • Provided product shipment logistical support and quality control by coordinating with vendors, resulting in increased revenue.
  • Executed on-time, under-budget projects by solving complex issues for senior leadership.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Retreived documentation for Auditors
  • 811: Call before digging
  • Contracts for road repairs..
  • Osha Training.. ARRA
  • Flaggers Training... Every 2 years
  • 1st Aid/ CPR Training
  • 24/7 On Call
  • Working hours.. 40+ hrs
  • 2 way radio knowledge
  • Worked close with The Bureau of Indian Affairs/ Transportation:Reportings D-120; equipment mileage, repairs and equipment Repairs Monthly costs..
  • Requests for any information needed for Road Maintenance Department..
  • Desasters: Floods, Snow Removals, Fires..Daily meets with council andCommunity- statis of all 638 Routes on ft. Belknap during disaster activities
Principia Biopharma Inc. - Administrative Assistant
Lyon, MS, 03/2005 - 04/2008
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Provided secretarial and office management support while building cooperative working relationships.
  • Inventoried and ordered supplies for office.
  • Scheduled appointments, meetings and events for management staff.
  • Coordinated appointments, meetings and conferences.
  • Responded effectively to sensitive inquiries or complaints.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Prepared and prioritized calendars and correspondence.
  • Organized both physical and digital files and updated reports to coordinate project materials.
  • Directed customer communication to appropriate department personnel.
  • Composed correspondence, reports and meeting notes.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Responded to customer issues to provide immediate resolution and improve retention.
  • Sorted and distributed incoming faxes, letters and emails for office distribution.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Composed, edited and typed complex memos and reports with job-related software.
  • Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
  • Coordinated travel arrangements and completed expense reports for travel reimbursement.
  • Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
  • Provided product shipment logistical support and quality control by coordinating with vendors, resulting in increased revenue.
  • Executed on-time, under-budget projects by solving complex issues for senior leadership.
  • Handled incoming calls and directed callers to appropriate department or employee.
Fort Belknap Indian Community; Foresty - Dispatcher Office Assistant
City, STATE, 03/2004 - 10/2004
  • Assisted organizational efforts by filing, entering data and answering phones.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Answered phones and routed voicemails to respective employees.
  • Maintained front desk to provide positive first impression.
  • Coordinated support to facilitate general office operations.
  • Encouraged and improved cross-department internal communication.
  • Maintained positive working relationship with fellow staff and management.
  • Received and distributed mail, letters and packages.
  • Broke down boxes for garbage and recycling.
  • Offered reception coverage to relieve staff during absences or breaks.
  • Stocked inventory and ordered office and kitchen supplies.
  • Provided HR administrative assistance to management team.
  • Scheduled service and changed and ordered toner to keep printers and copiers functioning.
  • Mapping locations reading latitude and longitude

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Resume Overview

School Attended

  • Hays-Lodge Pole High School

Job Titles Held:

  • Administrative Assistant
  • Administrative Assistant
  • Administrative Assistant
  • Dispatcher Office Assistant

Degrees

  • High School Diploma

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