LiveCareer-Resume

administrative assistant resume example with 20+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary

Dedicated Administrative professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Personable and communicative with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.

Skills
  • Transmitting files
  • IManage proficiency
  • Back office operations
  • Managing office supplies
  • Routing correspondence
  • Sensitive material handling regulations
  • AR/AP
  • Directing visitors
  • Data entry documentation
  • Check processing
  • Business writing
  • Microsoft
  • QuickBooks expert
  • 10-key proficiency
  • Accounting skills
  • Account balancing reconciliation
  • CRM and office management software
  • Accounting support
  • Recordkeeping and bookkeeping
  • Memo preparation
  • Employee training and development
  • Faxing documents
  • Cash deposit preparation
  • PC proficient
  • Confidential document control
  • Proofreading
  • Staff training and development
  • Transcript typing
  • Full-cycle accounting
  • Invoicing and billing
Education and Training
Washburn Rural High School Topeka, KS Expected in 05/1956 High School Diploma : - GPA :
Experience
William Demant Holding A/S - Administrative Assistant
Greensboro, NC, 04/2018 - 05/2020
  • Created and maintained spreadsheets and developed administrative and logistical reports.
  • Processed financial documents including contracts, expense reports and invoices.
  • Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction.
  • Generated shipment invoices, prepared packages and set up courier deliveries for customers.
  • Organized and maintained filing and document management systems, coordinating archiving and purging aligned with company document policies.
  • Coordinated project materials, including managing physical and digital files, monitoring spreadsheets and updating reports.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Verify and review forms and reports for compliance with company regulations and procedures. Enter and track information into appropriate computer programs.
  • Assisted with administrative tasks, including filing, answering phones .
  • Set up and maintained physical and electronic filing systems.
  • Contacted customers via phone and email to confirm deliveries and follow up with inquiries.
Pae Government Services Inc - Business Manager
Enid, OK, 04/2007 - 05/2017
  • Processed financial documents including contracts, expense reports and invoices.
  • Monitored daily and weekly schedules and monthly calendar obligations.
  • Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
  • Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction.
  • Generated shipment invoices, prepared packages and set up courier deliveries for customers.
  • Organized and maintained filing and document management systems, coordinating archiving and purging aligned with company document policies.
  • Coordinated project materials, including managing physical and digital files, monitoring spreadsheets and updating reports.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Verify and review forms and reports for compliance with company regulations and procedures. Enter and track information into appropriate computer programs.
  • Assisted with administrative tasks, including filing, answering phones .
  • Set up and maintained physical and electronic filing systems.
  • Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
  • Collected, calculated and reported on expenditure and statistical data to inform senior management.
  • Performed complex administrative management of sensitive and confidential issues.
  • Supported departmental operations, including filing, monthly report preparation and vendor requisitions.
  • Tracked and submitted employee time sheets to accounting department for payroll processing.
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures.
  • Contacted customers via phone and email to confirm deliveries and follow up with inquiries.
  • Facilitated troubleshooting, maintenance and updates for office systems.
AMS Bookkeeping & Tax Service - Business Owner
City, STATE, 01/1987 - 09/1997
  • Developed and implemented promotional strategies to drive business success and maintain budgetary guidelines.
  • Monitored supplier operations to verify quality, delivery schedule and conformance to contract specifications.
  • Leveraged human resources skills to identify and recruit optimal candidates, coordinate training and oversee ongoing performance.
  • Maintained functional and neat building areas to meet all business needs and deliver professional appeal to customers.
  • Collaborated with staff to maximize customer satisfaction, streamline procedures and improve bottom-line profitability.
  • Updated financial accounts with current revenue and expense data and quickly resolved discrepancies to maintain compliance.
  • Established, enforced and updated policies keeping business agile and responsive to changing market conditions.
  • Kept up-to-date on all regulatory changes affecting business operations.
  • Set, updated and enforced policies to maintain consistency and quality at all levels.
  • Reconciled daily sales, returns and financial transaction reports and prepared bank deposits.
  • Interviewed, trained, and supervised up to 4 employees, for each tax season.
  • Established favorable relationships with vendors and contractors, facilitating contract negotiation and development of marketing and sales strategies.
  • Mentored newly hired employees to take on responsibilities and tasks with understanding.
  • Maintained records for production, inventory, income, and expenses.

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Resume Overview

School Attended

  • Washburn Rural High School

Job Titles Held:

  • Administrative Assistant
  • Business Manager
  • Business Owner

Degrees

  • High School Diploma

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