administrative assistant resume example with 11+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Organized Administrative assistant with four years of hands-on experience handling clerical tasks. Diligent and punctual individual skillful in performing accounts receivable duties and reconciliations. Superior WPM typing speed and diverse software proficiency. Personable administrative professional dedicated to cultivating positive client, staff and management connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management. Goal-oriented polished in identifying and implementing process improvements. Offers expertise in time management and communications across various levels of personnel and management. Dedicated to representing establishment with friendly, professional demeanor. High-performing Administrative Assistant offers extensive experience working with diverse client base and delivering exceptional results. Polished in managing client relations and liaising with internal stakeholders. Committed to maximizing company profits and meeting office objectives. Goal-driven Receptionist with extensive background managing busy reception areas and multi-line telephone systems. Security-conscious and astute in control of confidential documentation.

  • 10-Key Proficiency
  • Inventory Systems
  • Memo Preparation
  • Meeting Planning
07/2018 to Current Administrative Assistant Abb Ltd | Omaha, NE,
  • Collaborated with management staff in meetings, took meticulous notes and distributed minutes to attendees.
  • Guided administrative and professional staff through computer and software problems.
  • Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs.
  • Strengthened traceability by developing organization systems for contracts, records, reports and agendas.
  • Processed incoming mail and packages and placed envelopes in bins for employees.
  • Managed calendar of one senior Director daily.
  • Monitored office supply inventory and replenishment and liaised with vendors to negotiate optimal pricing.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Oversaw office inventory and timely reordering of supplies.
  • Answered and routed telephone calls and took messages.
  • Greeted visitors or callers to handle questions or direct to appropriate staff.
  • Coordinated appointments, meetings and conferences.
  • Scheduled appointments, meetings and events for management staff.
  • Screened visitors and directed to specific location for office safety.
  • Checked stock to determine inventory levels and maintain office supply products.
  • Answered phone calls by two rings and asked appropriate questions to determine which department or staff member could be of service.
09/2015 to 07/2018 Security Officer Columbia University | New York, NY,
  • Guarded restricted areas to prevent unauthorized entry.
  • Followed established security and safety procedures and posted orders to include enforcement of company rules, policies and regulations.
  • Secured personnel and premises by inspecting buildings and patrolling property.
  • Documented security-related situations and submitted in-depth reports to superiors.
  • Checked footage and live feeds from surveillance cameras for trespassers and criminal activity.
  • Inspected parking lot to verify parking permits and ticketed or towed unauthorized vehicles.
  • Monitored premises and recorded activity in daily officer reports.
  • Searched individuals and baggage for weapons and other prohibited items.
  • Assessed fire detectors and alarm systems to prevent and address issues.
  • Addressed problems quickly and reported clear information while working under minimal supervision.
  • Screened visitors and employees for weapons and contraband with hand wands and metal detectors.
  • Responded to accidents and administered first aid to individuals.
  • Completed incident reports to record security or loss prevention incidents.
09/2010 to 09/2015 ED Technician Common Spirit | Colorado Springs, CO,
  • Helped nursing staff provide quality, competent patient care for diverse emergencies.
  • Monitored patients for signs of distress or decompensation and alerted staff of emergency situations.
  • Worked alongside doctors and nurses to provide supplies, instruments and equipment for procedures.
  • Assisted with fitting patients for casts, crutches and other medical devices.
  • Assisted with CPR and airway clearing procedures during emergencies.
  • Took patients' vital signs, collected medical specimens and updated information in patient charts.
  • Responded to cardiac monitor alarms and other codes requiring immediate response.
  • Collected blood samples for lab analysis to diagnose disease or screen for health problems.
  • Stocked and replenished patient care areas with appropriate supplies.
  • Coordinated with nurses to assess and prepare patients for tests and medical procedures.
  • Safely transferred patients to wheelchair or stretchers for transportation to other departments.
  • Took blood pressure measurements and reported to nurse or physician if above or below normal levels.
  • Administered non-medication IV fluids and maintained IV flow rates.
Education and Training
Expected in 2005 to to GED | Job Corps, Chicago, IL, GPA:
  • I received my CNA from Truman College in 2005

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Resume Overview

School Attended

  • Job Corps

Job Titles Held:

  • Administrative Assistant
  • Security Officer
  • ED Technician


  • GED

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