LiveCareer-Resume

administrative assistant current resume example with 13+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Summary

To secure a position in order to utilize my administrative, management, and interpersonal skills with accuracy and efficiency while maintaining a motivated, productive, and goal oriented environment for the entire professional team on board with extensive customer loyalty.

Highlights
  • Windows 8 and 7, Microsoft Office (including Word, Excel, Outlook, Access, and PowerPoint), Internet Explorer, NTREIS, Showing Time, SkySlope. Accounts Receivable, Accounts Payable, data-entry, 10-key, filing, faxing, scanning, making copies, and type 55 wpm.
Accomplishments
  • Graduated Cum Laude
  • Sweetwater Women's Forum Past President, Graduate Leadership Sweetwater, Business and Professional Women of Sweetwater Young Careerist, Best Overall Performance Texas Tech School of Bank Management, Scholarship Recipient of Women for ACU, Phi Theta Kappa - Psi Zeta Chapter Honor Society, and Who's Who Among Junior College Students
Experience
Administrative Assistant, Current, Current -
First Community Bank Boone, NC,

Perform administrative duties as required by the Broker/Owner, on behalf of the Agents, Office Administrators and Clients. Responsible for providing administrative support to ensure the office runs smoothly. Assist 39 real estate agents with administrative needs, preparation of commissions, handling escrow files and assisting with the organization and implementation of office events. Assemble, review and maintain office files, tracking pertinent data, record keeping, data entry, processing accounts receivables, and other administrative duties as assigned including answering telephones and greeting customers. Familiar with general office equipment such as email, fax, scanners, copiers, printers, and multi-line telephones. Support the real estate agents in the maintenance, documentation and follow-up of all their escrow related paperwork. Responsible for preparing and auditing closing packets. Closing deals using SkySlope to pay real estate agents, and referrals. Provide support to the Broker/Owner and Office Administrators in response to inquiries regarding commission payouts, deal expenses, commission schedules and commission calculations. Auditing of closed transactions to the HUD, Listing Agreement, and other forms of closing documentation in compliance with requirements. Ensure that all supporting documentation is present and accounted for prior to releasing funds for deposit to the bank. Communicate frequently via email and telephone to troubleshoot and request additional documentation from Broker/Owner, Office Administrators and Real Estate Agents when not present, and follow up timely to assure transactions are not delayed.

Community-Physician Liaison, 03/2014 - 06/2014
3 Day Blinds Long Beach, CA,

Responsible for working independently, setting-meeting goals, while establishing solid relationships in the community as well as with physicians and their work staff. Actively promote the agency by participating in community events, conducting clinics, as well as partnering with educational groups.

Residence Sales Manager, 09/2012 - 02/2014
Assisted Living Concepts City, STATE,

Responsible for developing, implementing, and evaluating the community's sales plan in order to meet all sales and occupancy goals including the overall successful execution of sales at the community level, defined as meeting or exceeding budgeted goals. Also responsible for the following: develop relationships with all prospects and their families, manage visits/tours for interested inquiries; maintain relationships with future residents through timely follow up; participate in resident move-ins and coordinate the admission process for all residents; manage the database management system; participate in the development of special events on-site.

Loan Assistant, 08/2011 - 09/2012
First Financial Bank City, STATE,

Responsible for the collection, preparation, and closing of consumer, commercial, and real estate loans. Responsible for coordinating with the customer and various title companies to ensure timely closing. Prepared appropriate closing documentation packages for routine consumer, commercial and real estate loan transactions. Verified supporting loan documentation. Advised account officers and loan assistants in loan transaction closing requirements. Performed image quality verification of scanned loan documents. Ability to assist with customer service inquiries, wire transfers, data-entry, 10-key, filing, faxing, scanning, making copies, and special projects.

Sales Tax Accountant, 09/2008 - 08/2011
Ludlum Measurements, Inc City, STATE,

Responsible for maintaining customer accounts for the collection, preparation, and reconciliation of twenty-eight state sales tax returns. Responsible for the cost accounting of manufactured parts for Ludlum. Ability to assist with Accounts Receivable, data-entry, 10-key, filing, faxing, scanning, making copies, and special projects.

Assistant Cashier of Operations, 04/2001 - 09/2008
First Financial Bank City, STATE,

Reported to the Controller, Consistently offered professional, engaging and friendly service, assisted with pre-opening tasks and systems set up including the attendance of training sessions, setting up databases, preparing or reviewing mapping, etc. Coordinated and lead the month-end closing process. Prepared and review journal entries for posting to GL. Assisted with preparation of monthly financial reports and quarterly analytical reports for submission to Corporate Office. Prepared and reviewed monthly balance sheet reconciliations before Corporate deadlines. Participated in annual operating budgeting and capital budgeting processes and assisted as necessary. Actively involved in ensuring clean internal and external audit results. Ensured compliance with Davis Kinard and other audit standards. Prepared reports throughout the month to ensure accurate real-time results were communicated to management and acted upon. Discussed financial results and paths to improvement with top level management and Executive Team. Monitored bank accounts on a daily basis to ensure accuracy. Initiated wire transfers and account transfers as needed. Reviewed and approved the posting of the daily income journal. Coordinated and lead random cashier bank audits per Corporate policy. Answered day-to-day questions that members of the Accounting Team had. Coordinated storage of files and boxes as needed. Ensured that the Accounting Department delivered excellent, reliable and quick service to our guests and colleagues. Contributed to a fun, positive work environment for the Accounting Team and other colleagues. Assisted the Controller with any projects that arose and represented the Accounting office in his absence.

Education
Certificate: Bank Management, Expected in 2004
-
Texas Tech University - Lubbock, TX
GPA:
Status -
B.B.A.: Finance, Expected in 2001
-
Abilene Christian University - Abilene, TX
GPA:
Status -
A.A.S.: Advanced Computerized Business Technology, Expected in 1999
-
Western Texas College - Snyder, TX
GPA:
Status -
Professional Affiliations
Sweetwater Women's Forum Past President, Graduate Leadership Sweetwater, Business and Professional Women of Sweetwater Young Careerist, Best Overall Performance Texas Tech School of Bank Management, Scholarship Recipient of Women for ACU, Phi Theta Kappa - Psi Zeta Chapter Honor Society, and Who's Who Among Junior College Students
Skills

Data-entry, Faxing, Filing, Account Reconciliation, Operations, Accounts Payable, Bank Reconciliation, Cashier, Financials, Liability, Scanning, Sales, Collection, Accountant, Accounting, Accounts For, Accounts Receivable, Cost Accounting, Credit, Customer Accounts, Sales Tax, Tax Returns, Closing, Loans, Real Estate, Database, Database Management, Database Management System, Sales, Sales Manager, Sales Plan, Administrative Assistant, Clients, Liaison, Customer Service, Receptionist, Retail Sales, 55 Wpm, Internet Explorer, Microsoft Office including Outlook, Powerpoint, Word, Excel, and Access.

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Resume Overview

School Attended

  • Texas Tech University
  • Abilene Christian University
  • Western Texas College

Job Titles Held:

  • Administrative Assistant, Current
  • Community-Physician Liaison
  • Residence Sales Manager
  • Loan Assistant
  • Sales Tax Accountant
  • Assistant Cashier of Operations

Degrees

  • Certificate
  • B.B.A.
  • A.A.S.

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