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Administrative Assistant Resume Example

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ADMINISTRATIVE ASSISTANT
Summary
Seeking an advancement opportunity and hoping to establish deep roots in a reputable organization utilizing versatile skills and proven experience developed over several years of serving in administration.
Highlights
Microsoft Office (Word, Excel, Outlook, Access) - Bilingual Spanish - Proficient Organizational Skills - Proven Leadership Qualities - Inventory Management - Developing Systems & Operations - Constructing Databases - Internet Proficiency - Exceptional Oral & Written Communication Skills
Experience
10/2013 to Current
Administrative AssistantSESAME SPROUT SCHOOL － Corona, NY
  • Collaborating with School Administration in the managing of all daily school operations.
  • Facilitating communication between families, teachers, staff and management.
  • Drafting letters, emails, memos, forms, flyers; including proofreading, editing & translations (Spanish).
  • Implemented filing systems and operational logs for tracking documents & student information.
  • Calendar management, scheduling appointments, meetings and interviews.
  • Project management & purchasing materials (includes product research and negotiating).
  • Clerical & Reception duties (filing, copying, scanning, answering phones, and message taking).
  • Data Entry, includes constructing a database, and created school enrollment packet.
  • Coordinating student enrollment with families and DOE Committee on Preschool Special Education.
  • Reconciling New York State Educational Department invoices and payments.
  • Evaluating and certifying all legal documentation for student attendance records.
  • Organizing student transportation with various companies and the Office of Pupil Transportation.
07/2008 to 04/2013
SecretaryBIRCH FAMILY SERVICES QECC － Jamaica, NY
  • Support School Administration Team (Principal, Educational Coordinator, and Community Coordinator).
  • Composed/drafted letters, emails, memos, forms and flyers; including proofreading/editing.
  • Maintained, audited and secured records and files; this includes data entry.
  • Calendar and Inventory Management, scheduling appointment, meetings and interviews.
  • Clerical and Reception duties (filing, faxing, copying, answering phones, and scheduling appointments).
  • Collaborated with agency's Head Start Educational Director on various projects and assignments.
  • Participating in committees, outreaches, internal monitoring, and directing parent training seminars.
  • Served as Maintenance Supervisor (establishing schedules, implementing tasks & responsibilities).
  • Analyzed volunteer donations, organized petty cash receipts, and administered funds appropriately.
  • Processed purchase requisitions, tracked deliveries, and organized shipping receipts.
01/2001 to 04/2008
Assistant to Director Director of PurchasingDIRECT SUPPLY CO. / GLENWOOD MGT － Manhattan, NY
  • Supported the /Vice President in managing a real estate development warehouse.
  • Implemented filing systems and operational logs for tracking documents & information.
  • Calendar management, scheduling appointments, meetings and interviews.
  • Project management & purchasing materials (includes product research and negotiating).
  • Clerical duties (filing, faxing, copying, scanning, emailing, answering phones, taking messages, etc).
  • Collaborated with executives, management, building superintendents, contractors, and manufactures.
  • Developed systems and implemented procedures to improve overall efficiency of daily operations.
  • Generated purchase requisitions, processed sale orders, and organized billing.
  • Coordinated deliveries and moving jobs with the Warehouse Manager.
  • Analyzed invoices and organized billing.
Education
High School DiplomaGreat Neck South High School
Skills
scheduling appointments, agency, billing, cash receipts, Clerical, Oral, copying, Data Entry, Databases, database, directing, documentation, Drafting, editing, faxing, filing, forms, funds, Inventory Management, Leadership, legal, letters, Director, managing, materials, meetings, Access, Excel, Microsoft Office, Office, Outlook, Word, negotiating, Organizational Skills, Organizing, product research, Project management, proofreading, purchase requisitions, purchasing, real estate, Reception, Reconciling, scanning, scheduling, seminars, shipping, Spanish, Bilingual Spanish, Supervisor, taking messages, answering phones, translations, Transportation, Written Communication Skills
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Resume Overview

Companies Worked For:

  • SESAME SPROUT SCHOOL
  • BIRCH FAMILY SERVICES QECC
  • DIRECT SUPPLY CO. / GLENWOOD MGT

School Attended

  • Great Neck South High School

Job Titles Held:

  • Administrative Assistant
  • Secretary
  • Assistant to Director Director of Purchasing

Degrees

  • High School Diploma

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