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Administrative Assistant Resume Example

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ADMINISTRATIVE ASSISTANT
Summary

Yolanda's administrative and customer support skills are awesome. .shows exceptional attention to detail while maintaining a heavy workload. a team player. a great asset to procurement. " 2012 Performance Review Excerpt, City of Hampton Your excellent results beyond job responsibilities while modeling the City's mission, values and principles in making good judgment and seeking feedback. " 2011 Performance Review Excerpt, City of Hampton Yolanda's outstanding versatility and organizational skills have kept the office running smoothly. " 2010 Performance Review Excerpt, City of Hampton. Seeking Administrative Support & Office Management Opportunities Administrative professional eager to secure an administrative support position with over five years of experience. Well organized and skilled in a variety of office support tasks, including: Office Organization & Administration Records & Database Management General Bookkeeping Telephone & Front Office Reception Spreadsheets & Reports Scheduling & Calendaring Meeting & Event Planning Filing & Data Entry

Highlights

MS Word, Excel, PowerPoint, Access,

  • Outlook, Oracle; Windows XP/
Experience
Administrative Assistant 01/2006 to Current City of Hampton Hampton, VA
  • Provide a variety of administrative activities to assist Procurement Manager with day-to-day operation.
  • Serve as point of contact for priority contracts relating to Freedom of Information correspondence request.
  • Results: Prepare annual fiscal budget; process bi-weekly payroll and monitor budget transactions, requisitions and purchase orders.
  • Complies and analyzed statistical, technical, financial and other programs data using various databases programs.
  • Process legal notices, classified and retail advertisement.
  • Coordinate and transcribe minutes of Purchasing and Procurement Oversight Committee.
Staff Support Technician III 01/2005 to 01/2006 Hampton, VA
  • Performed clerical, administrative and technical support duties; post and retrieve data.
  • Lead project manager for implementing Oracle 11i purchasing module for Hampton City Schools.
  • Results: Maintain department purchase orders and requisitions transaction log.
  • Prepare detailed purchasing requisitions based on general specification.
  • Coordinate meetings with manager, staff and suppliers.
  • Train staff use of Oracle purchasing module for Hampton City Schools.
  • Monitor Minority and Women-Owned Business participations.
Senior Account Clerk II 01/1998 to 01/2005 City of Hampton Hampton, VA
  • Provide extensive contact with City and School Administrative departments and suppliers.
  • Responsible for routine commodities utilizing procurement method in accordance with legal requirement and City of Hampton's policies and procedures.
  • Results: Determines and Demonstrate appropriate purchasing procedures.
  • Prepare quote specifications; request and receive quotation by telephone, fax and email; determine lowest responsive quote.
  • Prepare and issue purchase orders.
  • Assists departments and suppliers with discrepancies related to assigned orders.
  • Research product specifications and price to secure online orders.
  • Audit documents related to capital project funding.
Meat Processing Account Payables Data Entry Clerk II 01/1985 to 01/1998 Smithfield Foods Inc VA
  • Provide assistance in preparation and maintenance of manual and automated fiscal records.
  • Act as a resource to other departments.
  • Results: Responsible for analyzing invoice printouts, administer payment of debts.
  • Collect, compile and analyze all data relating to departments account.
  • Monitor data of company expenses using Logos iseries application and Oracle 10s application.
  • Input standard journal entries, check trial balance reports and make routine account adjustments.
Education
Workforce Development - Hampton, VA Pursuing Certificate in Administrative Assistant, Electronic Computer Programming Institute - Hampton, VA Certificate in Word Processing Specialist, 1990 Program Highlights: Organizational Management Business Communications Leadership & Supervision Project Management Accounting Human Resource Management Office & Computer Systems Critical Analysis Interpersonal Relations Spread Sheets and Database Thomas Nelson Community College

Office Administration coursework
High School Diploma 1 1979 Smithfield High School VA
Skills

Accounting, Administrative, Administrative Assistant, trial balance, budget, Business Communications, bi, clerical, commodities, Interpersonal, contracts, databases, Database, email, fax, financial, Human Resource, Leadership, legal, Logos, meetings, Access, Excel, Office, Outlook, PowerPoint, Windows XP, MS Word, Oracle, Organizational, payroll, policies, Procurement, Computer Programming, Project Management, Purchasing, requirement, Research, retail, specification, Spread Sheets, Supervision, technical support, telephone, Word Processing

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Resume Overview

Companies Worked For:

  • City of Hampton
  • Smithfield Foods Inc

School Attended

  • Thomas Nelson Community College
  • Smithfield High School

Job Titles Held:

  • Administrative Assistant
  • Staff Support Technician III
  • Senior Account Clerk II
  • Meat Processing Account Payables Data Entry Clerk II

Degrees

  • Workforce Development - Hampton, VA Pursuing Certificate in Administrative Assistant, Electronic Computer Programming Institute - Hampton, VA Certificate in Word Processing Specialist, 1990 Program Highlights: Organizational Management Business Communications Leadership & Supervision Project Management Accounting Human Resource Management Office & Computer Systems Critical Analysis Interpersonal Relations Spread Sheets and Database
    High School Diploma 1 1979

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