administrative assistant resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • :

Receptive Administrative Assistant excited to bring 0ver 20 plus years in Social Services, Administration, Purchasing and Vocational Counseling to a growing organization. Proficient in assessing clients' interests, skills and abilities to match each with open job opportunities. Adept in creating training plans and providing pre-employment skills development.

  • Knowledge of basic principles and skills of counseling and case management.
  • Organized, detail oriented and disciplined
  • Dependable, trustworthy and dedicated
  • Work well under pressure and function effectively under all types of circumstances.
  • Skilled in Microsoft office, Excel, Powerpoint, Access and Outlook Mail.
  • Ability to work effectively as part of a team.
  • Able to apply, rules, regulations and policies when applicable.
  • Ability to provide excellent customer service
  • Ability to establish and maintain working relationships with others,
  • Ability to conduct interviews
Purchasing Agent III, 06/2021 to Current
Frederick County Public SchoolsFrederick, MD,
  • Assist program areas in determining the proper method of procurement and the contracts and/or resources available to meet their commodity and/or service need.
  • Reviews and processes requisitions through MyFloridaMarketplace (MFMP) for the purchase of commodities and services in a timely manner.
  • Ensures that requisitions are complete, accurate, and in compliance with all policies, rules, and regulations prior to approval.
  • Audits purchasing card (PCARD) transactions to ensure they are complete, accurate, and in compliance with all policies, rules, and regulations prior to approval in a timely manner.
  • Submits all reports and required paperwork in a timely manner.
  • Prepares, coordinates and communicates price quotes, terms of conditions, delivery dates and service obligations to customers and contractors.
  • Sourced new vendors for purchasing needs.
  • Monitor existing contracts for upcoming expiration dates, subsequently coordinating with appropriate channels for contract re-negotiation and possible renewal.
  • Guided employees through routine and complex administrative situations with decisive but motivational approach.
  • Prepared, coordinated and communicated price quotes, terms of sale, delivery dates and service obligations to customers and contractors.
Administrative Assistant, 06/2020 to 06/2021
Blackrock, Inc.Princeton, NJ,
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Prepared packages for shipment by generating invoices and setting up courier deliveries.
  • Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
  • Worked as Administrative Coordinator for the Palm Beach County Emergency Operation Center employee COVID-19 Testing Site
  • Ordered all supplies and services for the Director of Nursing Office using MyFloridaMarketPlace.
  • Worked with our Epidemiology department disseminating information out to Contract Tracers for the county.
Purchasing Agent III, 08/2014 to 06/2020
Frederick County Public SchoolsFrederick, MD,
  • Sourced new vendors for purchasing needs.
  • Analyzed competitive prices, products and market-related information.
  • Worked with shipment companies to manage distribution.
  • Conducted market research to determine appropriate pricing.
  • Connected with store managers and product suppliers to orchestrate efficient inventory movements.
  • Prepared financial reports to include sales, profit margin and expenses.
  • Built competitive bidding environment with broad range of suppliers.
  • Attended and participated in custom builder meetings.
  • Promoted, sold and secured new accounts.
  • Prepared, coordinated and communicated price quotes, terms of sale, delivery dates and service obligations to customers and contractors.
Warehouse Clerk, 07/2013 to 08/2014
Hy-VeeStewartville, MN,
  • Reordered stock to replenish inventory without interruption to production
  • Supervised orders received for hospital floors for proper inventory.
  • Confirmed inventory calculations by comparing them to actual counts.
  • Identified damaged supplies to be returned to vendors.
  • Tracked inventory, conducted cycle counts and audits and resolved issues to maintain accurate records.
  • Managed vendor relationships to support supply chain and maintain product quality.
  • Maintained accurate and current order and shipment forms, inventory documentation and customer records.
Postal Support Clerk, 10/1996 to 06/2013
United States Postal ServiceCity, STATE,
  • Set goals and operating procedures that maximized employee effectiveness.
  • Loaded letters into automated processing equipment and maintained continuous flow when feeding letters to be sorted.
  • Help customers fill out change of address forms and reports for lost or stolen mail.
  • Weighed parcels, calculating costs based on type, total weight, and final destination.
  • Improved customer satisfaction by planning more effective routes and updating service standards.
  • Offered support and advice to newer personnel to improve performance.
  • Recommended and sold services such as insurance and tracking.
  • Placed mail into appropriate PO boxes.
  • Obtained signatures from recipients to release registered and special delivery parcels.
  • Provided technical guidance to retail employees assigned to the unit, informing them of changes or clarifications in policies, procedures, operations or regulations.
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
Education and Training
Associate of Arts: Contract And Acquisition Management, Expected in 08/2014 to Strayer University - Palm Beach Gardens, FL,
Bachelor of Arts: Business Administration And Management, Expected in 09/2021 to Strayer University - Palm Beach Gardens, FL,
  • Minor in Contract and Acquisition Management
Additional Information

United States Army Veteran

March 1983 January 1994

Job Title : Supply and Logistics Specialst

Secondary Skill: Administrative Assistant

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • Strayer University
  • Strayer University

Job Titles Held:

  • Purchasing Agent III
  • Administrative Assistant
  • Purchasing Agent III
  • Warehouse Clerk
  • Postal Support Clerk


  • Associate of Arts
  • Bachelor of Arts

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: