administrative assistant resume example with 3+ years of experience
Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Skills
Positive Attitude and Energetic
Microsoft Office, Outlook, Word, Excel, Google, Trello, CRM Software
Property Management
Strategic Planning
Office Reception
Microsoft Excel
Administering Social Media Accounts
Strong Organizational Skills
Public Relations
Resource Coordination and Allocation
Multitasking and Time Management
Education
Johnson County Community CollegeOverland Park, KSExpected in ā āAssociate of Applied Science: - GPA:
Shawnee Mission West High SchoolOverland Park, KS, Expected in 05/2002 ā āHigh School Diploma: - GPA:
Certifications
TX Real Estate License -2016
Work History
Loma Linda University Medical Center - Administrative Assistant Colton, CA, 01/2022 - Current
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Executed record filing system to improve document organization and management.
Scheduled office meetings and client appointments for staff teams.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Generated reports and typed letters in Word and prepared PowerPoint presentations.
Handled client correspondence and tracked records to foster office efficiency.
Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Coached new employees on administrative procedures, company policies and performance standards.
Restocked supplies and placed purchase orders to maintain adequate stock levels.
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Processed invoices and expenses using QuickBooks to facilitate on-time payment.
Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
Organized weekly staff meetings and logged minutes for corporate records.
Maintained staff directory and company policy handbook for human resources department.
Performed research to collect and record industry data.
Created PowerPoint presentations for business development purposes.
Managed Access databases converting complex data into easy-to-interpret data.
Created detailed expense reports and requests for capital expenditures.
Edited subcontractor proposals, project punch lists, transmittals and memorandums for organizational support.
Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Conducted invoicing and investigated accounts receivables discrepancies.
Liaised between clients and vendors and maintained effective lines of communication.
Used Building Link Software to prepare various correspondence, reports and other written material.
Evaluated strengths and weaknesses of candidates through effective screening processes.
Generated specific candidate pool for career opportunities through strategic placement of advertisements, evaluation of applicant credentials, and conducting initial interviews and pre-screening assessments.
Operated and maintained applicant tracking and candidate management systems.
Developed recruiting strategies to identify qualified candidates and build network.
Leveraged social media platforms and online job boards to advertise open positions and engage with potential candidates.
Followed up with notable applicants sourced via industry-specific pipelines, events and job fairs.
Verified applicant references and employment details.
Compiled and produced qualified candidates' information for hiring manager review and liaised between parties to coordinate formal, management interviews.
Maintained filing system of current, prospective and future positions.
Facilitated new employee orientations to foster positive team attitude.
Tracked candidates and pushed for feedback on disqualifications, time-to-fill statistics and other variables.
Advised, coached and counseled managers and staff to support human resources policies, procedures, programs and labor relations.
Pre-screened resumes prior to sending to corporate hiring managers for consideration.
Completed human resource operational requirements by scheduling and assigning employees.
Improved office efficiency by effectively managing internal communications and correspondence.
Assisted senior management with making key decisions by developing and submitting performance and compensation reports with status updates and improvement recommendations.
Administered benefits programs, analyzed compensation and other competitive data and prepared budgets.
Planned, monitored and appraised employee work results by training managers to coach and discipline employees.
Worked alongside global business leader to deploy new training strategies.
Collected and analyzed information to monitor compliance outcomes and identify and address trends of non-compliant behavior.
Reduced expenses by analyzing compensation policies and implementing competitive programs while ensuring adherence to legal requirements.
Developed disaster and recovery strategy to prepare company for hazardous weather conditions, nuclear accidents and terrorist attacks.
Migrated legacy HRIS system to new technology to minimize business impacts.
TONTI Properties - PROPERTIES/LEASING AGENT City, STATE, 01/2019 - 03/2021
Leased apartments ranging in size from studio to 3 bedrooms and price from $1006 to $1800 per month, to keep vacancies to a minimum
Attracted tenants by obtaining current referrals from residents, and scheduling 10 to 20 appointments per week to tour apartments
Collected upwards of $50,000 in security deposits for newly executed lease agreements
Proficiently created leases contracts and addendums for tenants closed and renewed an average of 5 contracts per week
Preformed background, credit, and reference checks to ensure quality tenants were approved
Proficient use of CRM, YARDI and First advantage software
Directed and scheduled service calls efficiently to ensure renter satisfaction and increasing renewal percentage
Handled tenant communications by quickly responding to requests for maintenance and answering any questions or concerns.
Toured property with prospective tenants and provided wealth of information in regards to its key features.
Performed background, reference and credit checks as part of screening process of prospective tenants.
Distributed and followed up on tenant renewal notices.
Resolved conflicts between tenants regarding noise, encroachments and parking.
Invited prospects to fill out application upon completion of property tour.
Kept records accurate, detailed and fully compliant with reporting requirements to meet state, local and federal housing requirements.
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