LiveCareer-Resume

administrative assistant resume example with 12+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Summary

Strategic planner, skilled in multitasking, prioritizing task, and managing daily clerical needs. Skilled in oral and written communication and team leadership. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries.

Skills
  • Organized
  • Multitasking
  • Attention to detail
  • Document management
  • Good work ethic
  • Project oversight
  • Accounting and bookkeeping
Education and Training
Brazosport College Lake Jackson, TX Expected in : Accounting - GPA :
Purdue University West Lafayette, IN Expected in : Elementary School Teaching - GPA :
Ivy Tech Community College of Indiana Lafayette, IN, Expected in : - GPA :
William Henry Harrison High School West Lafayette, IN Expected in High School Diploma : - GPA :
Experience
Aqua Finance - Administrative Assistant
Houston, TX, 03/2022 - Current
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Managed inventory to ensure all supplies were in stock and within budget.
  • Monitored office equipment and scheduled repairs.
  • Obtained scanned records and uploaded to database.
  • Verified items billed against items received and followed-up with vendors and employees to reconcile variances.
  • Assisted with basic accounting functions by reconciling company credit card and expense reports.
  • Scheduled appointments and events and coordinated venue space and catering services.
  • Oversaw company database and verified accurate updates and proper file management.
Aqua Finance - Administrative Assistant
San Francisco, CA, 03/2022 - Current
  • Engaged with others successfully using strong verbal and written communication skills.
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
  • Planned, organized, facilitated and promoted recreational programs.
  • Ordered, organized, and kept track of individual scout advancements and ranks.
  • Reconciled accounts with statements and invoices on monthly basis, investigating and resolving discrepancies to maintain records accuracy.
  • Oversaw event calendar and planning for local area projects.
  • Identified and resolved internal and external financial discrepancies.
  • Advised management on major purchases and recurring expenditures to keep operations in line with budget constraints.
  • Gathered, prepared, operated and maintained equipment and supplies necessary for planned activities.
  • Developed events and programs in consideration of needs, abilities and interests of participants.
  • In charge and remained aware of campers' medications dietary restrictions, and allergies. Confirming amounts and proper medicines, snacks, meals were distributed to each corresponding camper.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Inventoried and ordered supplies for office.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
Delray Beach, Florida - Volunteer
Delray Beach, FL, 10/2011 - Current
  • Delivered presentations and information during scheduled bi-weekly meetings to educate participants.
  • Engaged with others successfully using strong verbal and written communication skills.
  • Supported council fundraising efforts and initiatives with community outreach campaigns.
  • Completed member registration and collected dues and fees for outings.
  • Compiled paperwork for extended trips, meeting information and fundraising efforts.
  • Oversaw troop funds according to council policies and procedures.
  • Maintained accuracy of troop records, including dues, attendance and budget to report to Council.
  • Collected program evaluation data to determine appropriate activities and trips.
  • Organized fun, interactive activities to address interests and community needs of troop members.
  • Facilitated activities and opportunities to achieve rank advancements.
  • Promoted fun, safe and inclusive environment by monitoring activity of campers to identify and address behavioral issues.
  • Helped participants enjoy activities while ensuring adherence to protocol.
  • Gathered, prepared, operated and maintained equipment and supplies necessary for planned activities.
  • Planned, organized, facilitated and promoted diverse recreational programs.
  • Assisted with transporting and escorting program participants to, from and within program activity locations and on external trips.
  • Developed events and programs in consideration of needs, abilities and interests of participants.
Central Lakes College - Seasonal Help
Melrose Park, IL, 2018 - Current
  • Observed customers coming and going to protect store assets.
  • Greeted visitors or callers daily to handle questions or direct to appropriate staff.
  • Collected payments, issued receipts.
  • Tracked office stock and maintained inventory in neat and organized fashion.
  • Conducted end of the year inventory.
Kwik Trip, Inc. - In-home Daycare Part-time Helper
Jesup, IA, 03/2017 - Current
  • Recorded behavior, food and medication dispensing information.
  • Introduced learning activities and imaginative play materials for children to explore and manipulate.
  • Discussed developments, behavior and concerns with parents or guardians.
  • Balanced schedules to promote optimal rest, play and educational periods.
  • Enhanced academic, social and emotional learning with use of structured playtime and unstructured free play.
  • Prepared meals, snacks and refreshments while accounting for dietary needs and restrictions.
  • Enforced rules to teach good manners and maintain safe environment.
  • Secured indoor and outdoor premises to protect children.
Target - Bakery
City, STATE, 03/2006 - 07/2007
  • Answered phone calls, greeted store customers and provided exceptional service every time.
  • Provided customers with detailed information about available services and products in bakery.
  • Adhered to food safety protocols to protect customers.
  • Talked pleasantly with customers while taking orders and promoted positive image for business.
  • Stored food in designated areas following wrapping, dating, food safety and rotation procedures.
  • Wiped down counters and equipment, swept floors, removed trash to provide clean, welcoming environment.
  • Tracked product stock maintained inventory in a neat organized fashion.

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Resume Overview

School Attended

  • Brazosport College
  • Purdue University
  • Ivy Tech Community College of Indiana
  • William Henry Harrison High School

Job Titles Held:

  • Administrative Assistant
  • Administrative Assistant
  • Volunteer
  • Seasonal Help
  • In-home Daycare Part-time Helper
  • Bakery

Degrees

  • Some College (No Degree)
  • Some College (No Degree)
  • Some College (No Degree)
  • High School Diploma

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

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