administrative assistant resume example with 20+ years of experience
JessicaClaire
, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Summary
Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.
Skills
AR/AP
Back office operations
Accounting support
Memo preparation
PC proficient
Recordkeeping and bookkeeping
Excel spreadsheets
Accounting skills
Account balancing reconciliation
Data entry documentation
Microsoft
Cash deposit preparation
Transporting files
10-key proficiency
Mail management
Check processing
Proofreading
Payroll and benefits administration
Organization and efficiency
Expense reporting
Phone call answering
Senior leadership support
Inventory supplies
Meticulous attention to detail
Administrative operations
Confidential document control
Account reconciliation
Self-starter
Invoicing and billing
Strong problem solver
Payroll liability and deductions
QuickBooks
Billing and coding
Bookkeeping
Multitasking and prioritization
Experience
11/2013 to 11/2021Administrative AssistantBrookfield Properties - Office | San Francisco, CA,
Tracked inventory, conducted cycle counts and audits and resolved issues to maintain accurate records.
Managed weekly inventory and supply tracking, noting items requiring reorder.
Performed scheduled inventory counts and supply audits.
Coordinated inventory, stocking, and ordering.
Resolved customer complaints immediately, escalating those that required additional assistance.
Completed forecasts to determine needed inventory.
Verified prices and computed totals to complete accurate invoices.
Streamlined operational efficiencies by supervising inventory cycle counting processes, including accounting and reporting of surplus, product returns and damages.
Assessed delivered contents against original orders.
Entered information into system to update status reports.
Set up delivery of materials to arrive in time for production start date.
Saved costs by coordinating inventory requirements and vendor procurement details to mitigate financial discrepancies.
Reduced process lags by efficiently monitoring all inventory receipts and promptly processing changes.
Supported senior leadership by collecting and maintaining vendor and organizational quantity, type and supply value records.
03/2000 to 09/2013Accounting AssociateApex Systems | Seattle, WA,
Coded invoices and other records to maintain organized and accurate records.
Performed manual deposits and expedited cash receipt entry processes.
Investigated and resolved discrepancies in monthly bank accounts.
Created and recorded invoices, accounts receivables and year to date general ledger journal entries for internet sales.
Expedited entry of cash receipts and performed manual deposits.
Assessed data and information to check entries, calculations and billing codes for accuracy.
Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
Prepared weekly payroll for team of salaried and hourly employees.
Tracked income and expenses for business using accounting software.
Selected for special accounts payable projects, including AP analysis reports.
Executed bank and Credit Card account reconciliations for business subsidiaries.
Maintained current understanding of state and federal accounting procedures to prevent legal or compliance issues.
Reconciled bank and credit card accounts monthly.
Maintained account books and accounting systems with accuracy by entering data precisely and proofreading.
Executed bank and [Type] account reconciliations for business subsidiaries.
Interfaced with technical team members to automate processes and streamline accounts payable and receivable activities.
Followed detailed end-of-month accounting procedures to verify proper balancing of accounts and readiness for new month.
Tracked employee time and attendance for payroll.
Resolved vendor and employee inquiries about invoices and purchases quickly through research.
Verified vendor accounts by reviewing documentation, rectifying issues and contacting account holders.
Maintained accuracy when reviewing and reconciling general ledger.
Reviewed vendor invoices and expense reports, identifying discrepancies.
Verified items billed against items received and followed-up with vendors and employees to reconcile variances.
Prepared payroll reports and examined payroll register to detect errors and improve accounting accuracy.
Prepared and mailed client invoices within expected timeframes to promote likelihood of on-time payments.
Researched and resolved collections disputes to maintain customer relationships.
Issued payments to vendors and suppliers on bi-weekly basis.
Processed end-of-day paperwork using Peachtree & Quickbooks, verifying deposits and rectifying discrepancies.
Completed day-to-day financial transactions, including handling employee payroll.
Implemented program to create daily spreadsheets and streamline financial reporting.
Paid vendors regularly, maintaining relationships with sellers.
Handled bi-weekly payroll services employees.
Diminished financial discrepancies by accurately recording and tracking expenses and income for businesses while organizing bank statements for checking accounts.
Processed incoming payments, confirming information to maintain accuracy.
Streamlined financial statements by accurately processing bank reconciliations and delivering financial reporting.
Maintained detailed and accurate ledgers and documents to accurately communicate payment needs to clients.
Posted nightly checks and vendor payments, keeping detailed records and receipts.
Tracked expenses and entered deposits while reconciling monthly bank accounts to verify accuracy.
Issued payments to vendors and suppliers on bi-weekly basis.
Processed end-of-day paperwork, verifying deposits and rectifying discrepancies.
Completed daily computer backups, checked for viruses and updated programs.
Completed day-to-day financial transactions, including handling employee payroll.
Diminished financial discrepancies by accurately recording and tracking expenses and income fo businesses while organizing bank statements for checking accounts.
10/1989 to 12/2000Administrative AssistantBrookfield Properties - Office | Westlake, CA,
Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Organized and maintained filing and document management systems by coordinating, archiving and purging files.
Updated details in company database by keying in customer contacts and delivery dates.
Developed administrative processes to achieve organizational objectives and improve office efficiency.
Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
Directed customer communication to appropriate department personnel.
Prepared packages for shipment by generating packing slips and setting up courier deliveries.
Reviewed and suggested improvements for interoffice correspondence, reports and presentations.
Arranged travel and hotel accommodations for international and domestic business meetings and trips.
Collected, calculated and reported on expenditure and statistical data to inform senior management.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Education and Training
Expected in to to Associate of Arts | AccountingUL of Lafayette, Lafayette, LA, GPA:
Expected in 05/1985 to to High School Diploma | Lafayette High School, Lafayette, LAGPA:
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