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Administrative Assistant Bookkeeper Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - resumesample@example.com - -
Professional Summary

Accomplished Administrative Assistant/Manager/Bookkeeper with over 9 years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Excellent customer service and conflict management skills.

Quality-focused Medical Transcriptionist in the remote past with 14 years of experience, skilled in accurate and timely project completion. Exceptional at translating verbal information to written form to record patient medical history and treatment. Self-motivated and talented at organization and time management.

Skills
  • Microsoft Office/Word
  • QuickBooks Excel
  • Outlook Internet
  • Excellent verbal and written communication Clerical
  • Customer and Personal Service Time Management
  • Administration and Management Management of Personnel Resources
  • Fast and accurate typist
  • 10 Key, EXCEL, Time Management
  • 10-key, Mail, Employee training
  • Accounting, MICROSOFT OFFICE, TRANSCRIPTION
  • Accounting Software, Office, Typewriters
  • Accounts Payable, Outlook, Typing skills
  • Accounts Receivable, Word, Typist
  • Administrative Assistant, Office equipment, TYPING
  • A/P, Office Management, Utilities
  • Bank Reconciliation, Organizing, Word Processing
  • Billing, Organizational skills, Written communication
  • General office duties, Tax
  • Inventory, Phones
  • Notes, Phones
  • Bookkeeping, Packaging
  • Calculators, Payroll
  • CLERICAL, Personnel
  • Copying, Phlebotomy
  • Customer service, Phone systems
  • Data Entry, Copiers
  • Data processing, Copy machines
  • Databases, Policies
  • Dictaphone, QUICKBOOKS
  • Electronic mail, Read
  • Fast, Receiving
  • Fax machines, Record keeping
  • Filing, Recording
  • Financial, Scanning
  • Financial statements, Scheduling
  • Forms, Shipping
  • General Ledger, Taxes
  • Government, Phone Etiquette
  • Letters, Answering
  • Materials, Telephones
Work History
09/2018 to 03/2020
Administrative Assistant/Bookkeeper South Georgia Medical Center Lakeland, GA,
  • Provide assistance to the President of the company as an Administrative Assistant and Bookkeeper which includes but is not limited to answering of phones, message taking, checking of emails and responding accordingly, record keeping with Quickbooks, A/P & A/R, filing, copying, scanning, and all other administrative assistant duties.
  • I greet visitors as well as direct them to the correct contact person.
  • Experience in packaging and shipping of our products.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Processed invoices and expenses using QuickBooks to facilitate on-time payment.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Executed record filing system to improve document organization and management.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Drafted professional memos, letters and marketing copy to support business objectives and growth.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
08/2017 to 08/2018
Office Manager, Bookkeeper JPR Management City, STATE,
  • Answered telephones and gave information to callers, took messages, or transferred calls to appropriate individuals.
  • Greeted visitors and handled their inquiries or directed them to the appropriate persons according to their needs.
  • Supervised other clerical staff and provided training and orientation to new staff.
  • Directed guests and routed deliveries and courier services.
  • Monitored multiple databases to keep track of all company inventory.
  • Organized all records and files.
  • Created, maintained, and entered information into databases.
  • Set up and managed paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Operated office equipment, such as fax machines, copiers, and phones.
  • Made copies of correspondence or other printed material.
  • Located and attached appropriate files to incoming correspondence requiring replies.
  • Operated electronic mail systems and coordinated the flow of information, internally or with other organizations.
  • Opened, read, routed, and distributed incoming mail or other materials and answer routine letters.
  • Establish work procedures or schedules and keep track of the daily work of clerical staff.
  • Ordered and dispensed supplies.
  • Data entry into QuickBooks for weekly A/Ps and A/Rs.
03/2012 to 02/2017
Administrative Assistant/Office Manager/Bookkeeper Advanced Medical Alternatives City, STATE,
  • Greeted visitors entering the establishment and determined the nature and purpose of visit, and directed or escorted them to specific destinations.
  • Answered telephones and gave information to callers, messages, or transferred calls to appropriate individuals.
  • Supervised and trained other clerical staff and arrange for employee training by scheduling training or organizing training material.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Operated office equipment, such as fax machines, copiers, or phone systems.
  • Made copies of correspondence or other printed material.
  • Completed all new hire paperwork as well as training.
  • Maintained inventory records.
  • Ordered office supplies.
  • Opened, read, routed, and distributed incoming mail or other materials and answer routine letters.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Reviewed work done by others to check for correct spelling and grammar, ensured company format policies were followed and recommended revisions.
  • Performed payroll functions, such as maintaining timekeeping information and processing and submitting payroll, as well as taxes due.
  • Classified, recorded, and summarized numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
  • Calculated, prepared, and issued bills, invoices, account statements, and other financial statements according to established procedures.
  • Compared computer printouts to manually maintained journals to determine if they match.
  • Transferred details from separate journals to general ledgers or data processing sheets.
  • Completed and submitted tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
  • Complied with federal, state, and company policies, procedures, and regulations.
02/1994 to 03/2010
Medical Transcriptionist Centura Health - Mercy Regional Medical Center City, STATE,
  • I worked in the lab of a hospital as a laboratory aide for 2 years where I was responsible for answering phones, receiving of specimens, phlebotomy, use of common office equipment, as well as assisted where needed throughout the laboratory.
  • I then transferred to the medical records department as a medical transcriptionist where I transcribed dictations from the Dictaphone system as well as some dictations via tape recordings.
  • I remained a verbatim transcriptionist for 14 years working in hospital and doctor office settings as well as remotely, transcribing all types of notes from office to surgical notes.
Education
Expected in 1996
Associate: Medical Science - Medical Transcription
Pueblo Community College - Durango, Colorado,
GPA:
Willing to relocate: Anywhere
Additional Information
  • Willing to relocate: Anywhere, Authorized to work in the US for any employer

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Resume Strength

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  • Personalization
  • Strong Summary
  • Target Job
  • Typos

Resume Overview

School Attended
  • Pueblo Community College
Job Titles Held:
  • Administrative Assistant/Bookkeeper
  • Office Manager, Bookkeeper
  • Administrative Assistant/Office Manager/Bookkeeper
  • Medical Transcriptionist
Degrees
  • Associate

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