Administrative Assistant Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Career Focus
Highly organized and independent project manager; able to effectively coordinate to accomplish projects with timeliness and creativity while staying calm under pressure.  Possess strong analytical skills; communicates effectively with all organizational levels while building relationships of trust to enlist the participation of team members.
Summary of Skills
  • Strategy and Risk Analysis 
  • Financial/Data Analysis
  • Full Cycle Accounting
  • Budgeting
  • Supply Chain Management
  • Valuation
  • Operations
  • Creative Problem Solving
  •  Effective Communication Skills
Professional Experience
08/2014 to Current Administrative Assistant Cleveland-Cliffs Inc. | Forbes, MN,

Provide office management and administrative support to Leadership Team as well as additional staff consisting of 85 tax professionals while managing all purchasing and payable functions for the group.

  • Manage all purchasing and payables for the Sales and Property Tax group.
  • Prepare presentations and attendee documents for meetings and trainings; maintain organizational charts and bio information for the team.
  • Manage on-boarding and off-boarding activities for employees and contractors including all necessary computer equipment and software as well as all relevant office supplies.
  • Setup and coordinate 12+ off-site and team engagement events per year; prepared agenda, scheduling, transportation, and catering.
  • Make complex travel arrangements, coordinate itineraries, and reconcile travel and living (T&L) expenses for Leadership Team.
02/2014 to 08/2014 Accounts Payable Manager Bigbear.Ai | Honolulu, HI,

Managed full cycle accounts payable and supervised staff of two AP coordinators.

  • Managed payment to terms to ensure vendors are paid timely, provided three way matching for all invoices prior to processing
  • Managed travel/expense and corporate credit card program for 10 users.
  • Reviewed and approved monthly expense statements; managed and maintained payables files (important for FDA audits)
  • Researched and processed retail deductions and issued appropriate credits
  • Reviewed freight rates and investigate any OS&D (over, shortage, and damaged) issues; managed freight claims resulting in combined collections in excess of $25,000.
01/2012 to 02/2014 Accounting Manager 1St Dibs | Denver, CO,

Managed all Payroll, HR, Supply Chain, and Accounting functions as well as supervised direct reports consisting of 2 AR clerks, admin, and 5 warehouse staff.

  • Managed system conversion and implementation of Sage Accpac CRM/ERP system.
  • Created SOP manual to ensure correct process execution; maintain system information integrity Monitored and managed cash, AP/AR, and inventory levels to maximize liquidity Developed processes and procedures to maximize collection of vendor billbacks/rebates, realized collections of $250,000.
  • Managed new product/vendor onboarding processes in highly regulated industry
  • Established, maintained, re-evaluated policies and procedures for accounting and operations groups
  • Managed and audited vendor and employee files for compliance with current regulations and company policies.
05/2008 to 01/2012 Accounts Payable Coordinator Mastec Inc. | Metairie, LA,

Managed full cycle accounts payable, as well as supervised one AP clerk.

  • Produced and maintained purchase orders, managed auditing and reporting; assisted in month end reporting/accruals, coded invoices from the GL (1000 monthly) Implemented cost management/reduction activities and tracking.
  • Realized savings in excess of $25,000.
  • Assisted with $40 mil opex budget
  • Created and maintained employee handbook; served as point of contact for employees
  • Managed and maintained corporate credit cards; processed expense reports for an office staff of more than 100, as well as monitored expense budgets; managed corporate travel program
  • Maintained fixed asset register
  • Managed lease and CAM payments; managed lease setup and payments for internationally assigned employees.
06/2005 to 05/2008 Accounting Clerk Allied Mineral Products Company Inc | Columbus, OH,
  • Managed accounts payable, accounts receivable, banking deposits, and cash application.
  • Managed creation and maintenance of purchase orders, managed inventory levels.
  • Managed executive travel arrangements and preparation of expense reports.
Expected in 03/2017 MBA | Strategy, Execution, and Valuation DePaul University, Kellstadt Graduate School of Business, Chicago, IL GPA:
Expected in Bachelor of Science | Business Management University of Phoenix, Warrenville, IL GPA:
Professional Affiliations
Accounting, accounts payable, AP/AR, Accounts Receivable, Accpac, accruals, administrative support, AP, AR, AS400, Asset Management, auditing, banking, Budgeting, budgets, budget, Cash Management, charts, conversion, credit, CRM, Decision Making, Economics, ERP, expense reports, financial, Financial Accounting, Financial Analysis, Financial Management, fixed asset register, General Ledger, GL, Human Resources, HR, inventory levels, Kronos, Leadership, Lotus Notes, managing, meetings, Access, Microsoft Office Suite, office, Outlook, office management, OS, Oracle, organizational, payables, Payroll, plc, policies, presentations, processes, purchasing, Quantitative Analysis, QuickBooks, reporting, retail, Risk Management, Sage, Sales, SAP, scheduling, SOP, Strategy, Strategic, Supply Chain, Supply chain management, Tax, transportation, travel arrangements, Valuation

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Resume Overview

School Attended
  • DePaul University, Kellstadt Graduate School of Business
  • University of Phoenix
Job Titles Held:
  • Administrative Assistant
  • Accounts Payable Manager
  • Accounting Manager
  • Accounts Payable Coordinator
  • Accounting Clerk
  • MBA
  • Bachelor of Science

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