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Administrative Assistant Resume Example

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ADMINISTRATIVE ASSISTANT
Summary

Polished and professional assistant successful at supporting executive productivity and business operations. Knowledgeable about general business practices and regulations, as well as office management protocols and calendar management. Works well with minimal oversight to carry out demanding work.

Skills
  • Microsoft Office, Powerpoint, Excel, TXEIS accounting software
  • Accounting software
  • Accounts Receivable
  • Asset management
  • Cash handling
  • Contracts
  • Customer satisfaction
  • Inventory
  • Mail
  • Payroll
  • Utilities
  • Composition
  • Bill payment
  • Vendor account monitoring
  • Check processing
  • Auditing proficiency
  • Account analysis
  • Financial planning
  • Accounts payable
  • Account management
  • Payroll administration
  • Payment processing
  • Vendor relations
  • Pet maintenance and care
  • Meal planning
  • Cleaning and organization
  • Schedule coordination
  • Budget development
  • Budget Management
  • Facility oversight
  • Educational support
  • Superior communication skills
  • Relationship development
  • Invoice generation
  • Administrative support
  • Business operations
  • Inventory management
Experience
Administrative Assistant, Company Name, October 2015-CurrentCity, State
  • Process bills for timely payment of utilities, services and materials.
  • Process purchase orders and requisitions with a high degree of accuracy and efficiency.
  • Order supplies and materials for district administration, Waxahachie campus, Oak Cliff campus, Early Childhood Center and district service center.
  • Submit purchase orders to vendors.
  • Process EFT payments and required documentation for submission.
  • Maintain inventory of all previously made payments and supporting documentation.
  • Print and mail weekly payments by check.
  • Count and prepare all cash taken from food service and other departments for armored truck service.
  • Assist payroll, human resources and other departments as necessary.
  • Inventory and keep record of all assets owned by the district, with the exception of technology.
  • Eliminated inaccuracies in accounts payable payments by verifying information prior to generating checks and electronic payment transfers.
  • Expedited payments by verifying accuracy and currency of vendor information.
  • Charged expenses to accounts and cost centers by analyzing invoice and expense reports.
  • Reconciled monthly statements and transactions to keep records accurate and current.
  • Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
  • Coded invoices and other records to maintain organized and accurate records.
  • Worked closely with department personnel to produce accurate and timely bills.
  • Trained new team members on company policies and accounting systems to keep team operations productive and efficient.
  • Verified vendor accounts by reviewing documentation, rectifying issues and contacting account holders.
  • Handled high-volume invoice processing for educational operations.
  • Assisted with month-end and year-end closings to support accounting system accuracy.
  • Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
  • Maintained historical records by digitizing and filing documents.
  • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
  • Performed day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data and reconciled daily totals to confirm proper accounting.
  • Performed administrative tasks to support strategic initiatives.
Integrated Pest Management Technician, Company Name, March 2015-September 2015City, State
  • Complete all monthly contracts on time.
  • Demonstrate proper and responsible use of Pesticides.
  • Demonstrate proper and responsible use of company equipment.
  • Train new aspiring pest control technicians.
  • Schedule daily contracts according to workload.
  • Physically required to safely lift heavy items on a routine basis.
  • Keep inventory of all products and equipment in storage at all times.
  • Ensure customer satisfaction with each contract.
  • Sell and upsell new contracts and pest control services.
  • Maintenance and cleaning of equipment.
  • Operate company vehicle within the parameters of local laws and company guidelines.
  • Determined extent of damage to property and structures, as well as optimal methods of remediation.
  • Calculated fumigant and chemical applications requirements based on size of building and exterior footprint.
  • Set mechanical traps, baits and glue boards to remove pests from interior areas.
  • Mixed chemicals based on property and climate conditions to deliver optimal elimination and prevention efficiency.
  • Identified infestations and isolated sources with physical inspections of premises.
  • Estimated costs, collected payments and issued receipts to keep financial and client account accurate.
  • Measured dimensions of areas requiring treatment.
  • Strictly adhered to all safety procedures when applying pesticides to reduce exposure to people and animals.
  • Fostered customer safety by cleaning and removing pesticides after application.
Assistant Lead Technician, Company Name, August 2012-January 2015City, State
  • Assist the Lead Technician in completing all assigned jobs.
  • Ensure that all equipment is in order, loaded, and accounted for.
  • Maintain cleanliness and functionality standards of company vehicles.
  • Pack out and transport of customer contents, taking precaution to safeguard customer property.
  • Water damage emergency response and monitoring.
  • Mold remediation per proper protocol.
  • Bio Hazard cleanup per proper protocol.
  • Structure cleaning per proper protocol.
  • Duct cleaning per proper protocol.
  • Completion of detailed job records.
  • Maintenance and cleaning of equipment.
  • Physically required to safely lift heavy items on a routine basis.
  • Managed quality control and maintained high level of customer satisfaction.
  • Demonstrated excellent mechanical knowledge of machines and tools, including design, use, repair and maintenance.
  • Ran operational tests on systems and equipment to reinforce proper processes and remedy malfunctions.
  • Set up, configured and monitored safety equipment for use by technical personnel.
  • Validated adherence to best practices, quality standards and customer specifications.
  • Fostered relationships with internal and external customers.
  • Completed preventive maintenance to maintain production and equipment in accordance with safety protocols and company policy.
Education and Training
Associate of ScienceEnvironmental Science, , Cedar Valley College, , City2019
High School DiplomaWaxahachie High School, 2013
Languages Spoken

English, basic French, novice Italian, able to comprehend Spanish

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Resume Overview

School Attended

  • Cedar Valley College
  • Waxahachie High School

Job Titles Held:

  • Administrative Assistant
  • Integrated Pest Management Technician
  • Assistant Lead Technician

Degrees

  • Associate of Science
    High School Diploma

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