Administrative Assistant Resume Example

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(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Providing ten years of hands on varied and increasingly responsible experience with high-level administrative support services through strong interpersonal skills, unsurpassed organizational abilities, face-of-the-department front-line professionalism, and highly successful career experience built on honesty, respect, loyalty and trust. Known for accepting consistently increasing responsibilities. Accustomed to handling sensitive, confidential records. 
Highlights of Qualifications
  • Recognized as a team player with leadership skills, able to generate new ideas, analyze and resolve challenges and realize organizational goals
  • Highly skilled in providing routine and complex administrative support services.
  • Proven ability to gather data, compile information, maintain records and calendar, meeting requests and travel arrangements.
  • Effective skills in scheduling appointments.
  • In depth knowledge of managing databases.
  • Hands on experience in answering phones and greeting walk-in customers, visitors.
  • Proficient in liaising between company and other agencies.
  • Efficient in working in conformance to the specific project requirement within defined time lines, cost and quality management.
  • Proficient in standard PC, Email and Internet operations.
  • Excellent interpersonal and communication skills.
  • Profound ability to meet new challenges with enthusiasm. Reduced overhead by taking on more responsibility with creative administrative projects.
  • Proven record of working accurately and independently with close attention to detail.
  • Prioritize workload and multi-task; flexible to changing priorities. Direct in approach to discovering information. 
Education and Training
Alison Online Course , Expected in : - GPA :
Touch Typing Training
Microsoft Word
Madison Area Technical College Madison , WI Expected in : - GPA : Business Academy 2010
Certifications & Seminars , Expected in : - GPA :
Fred Pryor Seminar-Advanced Microsoft Excel
New Horizon Computer Learning Center- Excel 2002-Level 1
Fred Pryor Seminar-Manage Emotions Under Pressure
Fred Pryor Seminar- How to Supervise People:
Fred Pryor Seminar-Successful Communication Skills for Women
Scientific College of Beauty and Barbering Madison, WI Expected in : - GPA :
Oregon Senior High , Expected in High School Diploma : - GPA :
Key Skills
·Process Improvement
·Project Management
·Administrative Support
·Executive Support
·Leadership Development
·Organization Management
·File Management
·Database Administration
·Records Management
·Supplies Management
·Front-Office Operations
·Bank Reconciliation
·Orientation Coordinator
·Event Management
·Customer Service
·Team Building
·Social Media Knowledge
·Microsoft Applications: Outlook, Word, Excel
·Applications: Concur, Salesforce, Panini, Ceridian
Comcast - Administrative Assistant
Layton, UT, 08/2010 - 07/2015
  • Managed daily front office operations.
  • Maintained office in a neat and organized manner.
  • Maintained electronic and paper files.
  • Answered and managed incoming and outgoing calls using a 4-line phone system while recording accurate messages.
  • Greeted numerous visitors, vendors, and interview candidates.
  • Screened all visitors and directed them to the correct office or employee.
  • Purchased and maintained office and marketing supply inventories, and being careful to adhere to budgeting practices.
  • Liaised with vendors to order and maintain inventory of office supplies.
  • Opened, prepared, recorded, checked over and proofed drafts, newsletters, mail, correspondence, invoices, shipments, presentations, brochures, publications, reports and relevant material.
  • Binded and laminated material into books.
  • Assisted Executive Assistant with prepared materials for Board of Director's Meeting.
  • Assisted Accounting department with processing of invoices, bank deposits, expense reports, scanning, copying.
  • Researched each department's need for support services and provide custom based services accordingly.
  • Properly routed agreements, contracts and invoices through the signature process.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Managed daily office operations and maintenance of equipment.
  • Organized files, developed spreadsheets, faxed reports and scanned documents.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Supplied key cards and building access to employees and visitors.
  • Dispersed incoming mail to correct recipients throughout the office.
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Legacy - Office Administrator
Memphis, TN, 06/2005 - 09/2009
Volunteered for 4 years as the Wellness Ambassador for the WI Lab.  
Added role as Orientation Coordinator for 2 years. Welcomed new hires, tour of facility, I-9 and W-2 forms, set up orientation and safety videos, entered employee information into Ceridian database, new hire guidebooks, handbooks, checklist and necessary paperwork needed. 
  • Trained Receptionist with phone system, ordering supplies, duties.
  • Handled multifaceted clerical tasks as the resource person for internal and external departments.
  • Managed Accounts Payable by processing invoices and expense reports for all company and employee expenditures.
  • Maintained company petty cash account.
  • Screened and transferred calls using an 8-line phone system.
  • Maintained an adequate inventory of general offices supplies.
  • Coordinated the maintenance and repair of equipment owned and leased.
  • Produced written correspondence utilizing a combination of word processing, spreadsheet database and desktop publishing computer software.
  • Maintained Quality control checklist for all Standard Operating Procedures.
  • Developed an Emergency Evacuation Plan blueprint using MS Excel for display throughout the lab and departments.
  • Developed manual record filing and archival storage system to keep up to date and allow for timely information and document retrieval.
  • Served as central point of contact for all outside vendors needing to gain access to the building.
  • Supplied key cards and building access to employees and visitors.
Community Action Partnership Of San Luis Obispo County - Administrative Assistant
San Ardo, CA, 01/2005 - 06/2005
Within six months being with the company was promoted to Office Administrator position. 
  • Maintained the front desk and reception area in a neat and organized fashion.  
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Greeted clients and visitors, visitor log-sign in, confidentiality forms.
  • Resource person for incoming calls and directed to appropriate personnel.
  • Handled all incoming mail, invoices and shipping Fed-Ex.
  • Filed, faxed, scanned and mailed reports and other documents to client and company personnel.
  • Completed and maintained Safety checklist and coordinated with Safety Officer.
  • Ordered and logged supply inventory into database weekly.
Mantech International Corporation - Supply Clerk
Saint Marys, OH, 2002 - 01/2005
  • Greeted and assisted residents, visitors, co-workers with requests.
  • Delivered medical equipment, dietary goods, housekeeping and supplies to units and departments.
  • Handled all shipments received; UPS, vendors and truck shipments.
Senate Sergeant At Arms, WI State Senate - Senate Messenger
City, STATE, 2001 - 2002
  • Entrusted to manage the Satellite Office included scheduling staff for that office.
  • Supervised and trained staff who worked in Satellite Office.
  • Completed various tasks for the Senators such as filing legislative documents, copying and running errands.
Shear Image Hair Studio - Hair Artist Owner
City, STATE, 1999 - 2004
  • Executed all daily opening and closing procedures.
  • Processed all cash and credit card transactions with a 100% accuracy rate.  
  • Suggested and sold salon services and retail products to customers.
  • Responded to customer inquiries in a friendly and professional manner.
  • Provided accurate product and merchandise information to customers.
  • Meticulously entered client and service information when booking appointments.
  • Accounting and bookkeeping.
  • Trained receptionist staff; duties, scheduling, handling of money, cash register, gift certificates, tanning procedures.

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Resume Strength

  • Length
  • Personalization
  • Strong Summary
  • Target Job

Resume Overview

School Attended
  • Alison Online Course
  • Madison Area Technical College
  • Certifications & Seminars
  • Scientific College of Beauty and Barbering
  • Oregon Senior High
Job Titles Held:
  • Administrative Assistant
  • Office Administrator
  • Administrative Assistant
  • Supply Clerk
  • Senate Messenger
  • Hair Artist Owner
  • High School Diploma