LiveCareer-Resume

administrative assistant resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
  • :
Professional Summary

Systematic Administrative Assistant with over 30 years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Resourceful and experienced offering expertise in customer service, travel coordination and file management. Dedicated team member with high attention to detail and strong organizational skills. Handles multiple projects simultaneously with high degree of accuracy. Efficient providing top-notch clerical support and operational assistance to meet staff needs. Capable and highly organized when coordinating documents, supplies and project resources. Clear communicator and self-motivated worker with decisive nature necessary to manage independent work. Enthusiastic anticipating professional needs and proactively identifying and resolving problems. Bringing proven ability to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.

Skills
  • Proficient Microsoft Office Products
  • Spreadsheet management
  • Office administration
  • Meeting minutes
  • Travel Administration
  • Routing Mail
  • Report Development
  • Program Files Maintenance
  • Organizing Mail
  • Faxing Paperwork
  • Records management
  • Records destruction
  • Travel planning
  • Mail distribution
  • Expense reporting
  • Multi-line phone proficiency
  • Purchase orders organization
  • Sorting and labeling
  • Project Management
  • Attendance record management
  • Filing and data archiving
  • Meeting arrangements
  • Administrative support
  • Conference planning
  • Letter preparation
  • Mail handling
  • Travel coordination
Work History
Administrative Assistant, 05/2006 to 04/2021
Dart Container Of MichiganOwensboro, KY,
  • Create presentation and monthly progress report.
  • Creation of Operations and Maintenance Manual.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Created detailed expense reports and requests for capital expenditures.
  • Monitored for various project managers work calendar and scheduled appointments, meetings and travel.
Executive Administrative Assistant, 01/2001 to 05/2006
Emory UniversityAtlanta, GA,
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Organized and updated schedules for Vice President
  • Used Microsoft Office to coordinate meetings, appointments and tasks for one senior executives and four directors.
  • Scheduled appointments and handled calenders for senior leadership.
  • Prepared presentations, materials and documentation for use by Vice President in meetings and engagements.
  • Coordinated and booked Vice President's airfare, hotel and ground transportation and prepared itinerary and appointments with major jewelry distributors to facilitate successful trip to yearly Jewelry Show in New York and Las Vegas.
  • Supported Vice President with yearly budgeting and merit increases for two departments
Temporary Worker, 06/1998 to 01/2001
City Of Grants PassGrants Pass, OR,
  • Scheduled and coordinated office meetings, including setting up spaces and preparing materials for distribution.
  • Maintained digital and physical files for projects, business records and customer accounts.
  • Delivered clerical support by efficiently handling wide range of routine and special requirements.
  • Kept office equipment in good working order with routine maintenance like changing out cartridges and adding paper.
  • Offered superior guest relations by greeting and guiding visitors to appointments and staff members.
  • Ordered and restocked office supplies to keep staff efficient and on-task.
  • Received, sorted and distributed incoming mail to staff members and coordinated outgoing parcels.
  • Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
Executive Administrative Assistant, 09/1979 to 06/1998
Emory UniversityAtlanta, GA,
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Offered assistance, collaboration and clerical support to auditors throughout entire review process.
  • Investigated topics such as teller losses and produced concise summaries for Vice President use.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Seamlessly interacted with Vice President and Assistant Vice President to plan and complete special projects for teller losses.
  • Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review to expedite movement through Vice President's office.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Handled all scheduling for Vice Presidents's calendar and prepared meeting agenda and materials.
  • Maintained Contingency Plan for the Akron division of the bank
  • Maintained records for bank owned courier vehicles
Education
Bachelor of Arts: Crafts, Expected in 05/2016 to Kent State University - Kent, Ohio,
GPA:
Associate of Arts: Crafts, Expected in 12/2012 to Kent State University - Kent, OH
GPA:

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Resume Overview

School Attended

  • Kent State University
  • Kent State University

Job Titles Held:

  • Administrative Assistant
  • Executive Administrative Assistant
  • Temporary Worker
  • Executive Administrative Assistant

Degrees

  • Bachelor of Arts
  • Associate of Arts

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