administrative assistant resume example with 18+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105(555) 432-1000, resumesample@example.com
Professional Summary
Dedicated employee with over ten successful years of clerical experience in busy office environments achieving superior levels of administrative effectiveness. Excels in telephone support and greet arriving visitors. Experience managing data and controlling recordkeeping. Expert at optimizing processes to improve data retrieval, enhance storage procedures, reduce physical storage needs and maintain information security. Skilled at researching and resolving discrepancies.
Skills
Office administration
Administrative support
Strategic Planning
Records management
Employee timesheet processing
Mail distribution
Office management
Invoice Processing
40 WPM typing speed
Work History
03/2019 to CurrentAdministrative AssistantDelmarva Foundation | Dallas, TX,
Coordinated travel arrangements, including booking hotel and ground transportation.
Performed research to collect and record data.
Arranged rapid office equipment repair and maintenance with vendors.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Developed and updated spreadsheets and databases to track, and report on performance.
Managed accounts payable and receivable .
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Monitored work calendar and scheduled appointments, meetings and travel.
Performed research to collect and record data.
05/2016 to 03/2019Early Childhood TeacherRenown Health | Sparks, NV,
Educated students in foundational concepts such as shapes, numbers and letters.
Fostered reasoning and problem solving through active exploration games and activities.
Promoted physical, academic and social development by implementing diverse classroom and outside activities.
Applied play-based strategies, including crafts and games, to provide diverse approaches to learning.
Promoted sensory development by providing access to different textures.
Observed children to identify individuals in need of additional support and developed strategies to improve assistance.
Maintained well-controlled classrooms by clearly outlining standards and reinforcing positive behaviors.
Allowed for ample outdoor discovery time in schedule each day.
Worked with teaching staff to evaluate individual progress and recommend appropriate learning plans.
Sanitized toys and play equipment each day to maintain safety and cleanliness.
Monitored students' academic, social and emotional progress and recorded in individual files.
Consulted with parents to build and maintain positive support networks and support continuing education strategies.
Identified signs of emotional and developmental problems in children and reported to parents.
Taught average of eight children per school year.
Assisted and supervised eight children through entire school day.
Supervised students and enforced discipline during all Head Start activities.
Conducted in-home visits to maintain student and family relationships and student performance standards.
Used classroom observations to create written assessments of student performance.
Supervised group of eight students throughout semester.
Nurtured supportive learning environment, often used as model for other classrooms.
Gave one-on-one attention to children while maintaining overall focus on entire group.
Organized and facilitated monthly parent support group meetings.
Addressed behavioral and learning issues with parents and daycare management.
03/2013 to 01/2016Inventory SpecialistBeyond Meat | Chicago, IL,
Kept all documentation and records accurate and up-to-date with latest data to prevent errors in processing or delivery.
Recorded production data listing quantity produced, and information.
Performed data entry and completed proper paperwork.
Reviewed inventory to eliminate unnecessary expenses and provide optimal stock levels.
Executed regular inventory counts and supply audits to monitor shrinkage and generate insights into purchasing decisions.
Reviewed and analyzed forecast data to determine and address inventory needs.
Maintained and organized inventory receipts and efficiently processed changes to reduce process lags.
Tracked personnel and supplies within company.
Worked with supervisors and team members to understand supply needs and bring levels within desired tolerances.
Accurately recorded discrepancies of damaged parcels.
Scheduled deliveries of materials by specified time to begin production on time.
Completed physical inventory counts each month.
01/2003 to 03/2013Administrative AssistantDelmarva Foundation | Baltimore, MD,
Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Performed research to collect and record data.
Drafted professional memos, letters and marketing copy to support business objectives and growth.
Monitored premises, screened visitors, updated logs and issued passes to maintain security.
Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Arranged rapid office equipment repair and maintenance with vendors.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Managed accounts receivable for office.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Executed record filing system to improve document organization and management.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Monitored work calendar and scheduled appointments, meetings and travel.
Handled client correspondence and tracked records to foster office efficiency.
Processed invoices and expenses using to facilitate on-time payment.
Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
Supported new employees with administrative procedures, company policies and performance standards.
Education
Expected in 12/2008 to to Associate of Applied Science | Child DevelopmentSouthwest Texas Junior College, Uvalde, TXGPA:
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