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administrative assistant resume example with 5+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Summary

Dedicated Administrative Assistant with 4 years of experience in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.

Skills
  • Accounting support
  • Excel spreadsheets
  • Records management systems
  • Report analysis
  • Microsoft
  • Advanced MS Office Suite knowledge
  • Sensitive material handling
  • Administrative operations
  • Inventory supplies
  • Health and Safety Management
  • Process Improvement
  • Client Relationship Building
  • Document retrieval
  • Transporting files
  • Meeting planning
  • Program file distribution
  • Timeline Planning and Management
  • Data entry documentation
  • Cash deposit preparation
  • Detailed meeting minutes
  • Scheduling and calendar management
  • Schedule management
  • Event coordination
  • Administrative leadership
  • Flexible
Accomplishments
  • Maintained status reports to provide management with updated information for client projects (05.2019).
  • Oversaw intense data-entry activities daily to update and maintain large company database, including statewide law enforcement accounts (04.2019).
  • Received a merit raise for strong attention to detail, exemplary customer service and team-player attitude (01.2019).
  • Restructured scheduling processes for office personnel with the creation of highly effective Excel tracking template (10.2018).
  • Selected to train new office personnel in policies, procedures, and office management software (08.2018).
  • Improved office organization by compiling quarterly budget reports, financial spreadsheets, organizational charts and company data reports using advanced Microsoft Excel functions (08.2018).
  • Planned all meetings and travel for Director (04.2018).
  • Achieved recognition by management for friendly and responsive service (12.2017).
  • Demonstrated proficiencies in telephone, e-mail, fax and front-desk reception within high-volume environment (10.2017).
Experience
Administrative Assistant, 12.2018 - 09.2019
Distribution Now Williston, ND,
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Updated details in company database by keying in customer contacts and delivery dates.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
  • Conducted research using various media sources to obtain relevant data for staff requirements.
Administrative Assistant Coordinator, 08.2017 - 05.2019
Res-Care, Inc. Sand Springs, OK,
  • Answered phone calls, provided information to callers and connected callers to appropriate people.
  • Coordinated special meetings and events on behalf of executive leaders.
  • Liaised between employees and upper-level management and resolved issues.
  • Managed administrative processes and prepared key reports and documentation.
  • Assisted Director with sustainable, scalable administrative operations and project management support.
  • Made travel arrangements and reservations for Director and staff
  • Reorganized meeting spaces to maximize physical space without sacrificing comfort.
  • Managed daily communications with staff to disseminate schedules and overviews, program updates and announcements.
  • Prioritized tasks to meet deadlines for policy and program initiatives.
  • Assisted Director with sustainable, scalable administrative operations and project management support.
  • Maintained inventory in supply closet to prevent shortages.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
  • Conducted research using various media sources to obtain relevant data for staff requirements.
  • Delivered comprehensive training to maintain compliance requirements.
  • Trained internal staff members on administrative processes, work instructions and procedures to facilitate consistent and seamless company operations.
  • Recruited, hired, trained and managed 3 administrative and clerical staff members.
  • Communicated job expectations and trained staff to promote team building and discipline.
Administrative Assistant, 04.2013 - 11.2016
Distribution Now Boerne, TX,
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Updated details in company database by keying in customer contacts and delivery dates.
  • Maintained inventory in supply closet to prevent shortages.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Directed customer communication to appropriate department personnel.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Prepared packages for shipment by generating packing slips and setting up courier deliveries.
  • Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
  • Arranged travel and hotel accommodations for international and domestic business meetings and trips.
  • Prepare and submit expense reports
  • Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
  • Collected, calculated and reported on expenditure and statistical data to inform senior management.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Verified data when processing incoming and outgoing checks and wire transfers to increase accuracy.
  • Conducted research using various media sources to obtain relevant data for staff requirements.
Education and Training
Bachelor of Science: Biochemistry And Molecular Biology, Expected in 06/2021
-
University of California - Santa Cruz - Santa Cruz, CA,
GPA:
Status -
Associate of Science: Chemistry, Expected in 05/2019
-
Sacramento City College - Sacramento, CA
GPA:
Status -
Certifications
  • Chemical Technology, Sacramento City College - 2019
  • Applied Apparel Studies Construction, Sacramento City College - 2019
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Resume Overview

School Attended

  • University of California - Santa Cruz
  • Sacramento City College

Job Titles Held:

  • Administrative Assistant
  • Administrative Assistant Coordinator
  • Administrative Assistant

Degrees

  • Bachelor of Science
  • Associate of Science

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