administrative assistant resume example

Reduced time and costs and increased efficiency by introducing new accounting procedures.Verified details of transactions, including funds received and total account balances.Suggested process improvements to secure prompt and regular receipts for the organization.Coded the general ledger and processed vendor invoice payments.Deposited third party checks, as well as monthly reserve transfers.Revamped accounting quality system to prepare for important audits.Coordinated approval processes of all accounts payable invoices.Conducted month-end balance sheet reviews and reconciled any variances.Researched and resolved billing and invoice problems.Planned travel arrangements for executives and staff. Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.Designed electronic file systems and maintained electronic and paper files.Served as central point of contact for all outside vendors needing to gain access to the building.Planned meetings and prepared conference rooms.Wrote reports and correspondence from dictation and handwritten notes.Maintained an up-to-date department organizational chart.Dispersed incoming mail to correct recipients throughout the office.Made copies, sent faxes and handled all incoming and outgoing correspondence.Facilitated working relationships with co-tenants and building management.Organized files, developed spreadsheets, faxed reports and scanned documents.