Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
I am the Administrative / Clinical Assistant for the Research Institute. I work closely with the Administrative Director, Clinical Operations Manager, Business Development Coordinator, Contracts Administrator, Regulatory, Recruitment, and 16 additional staff members. I have 9+ years of experience performing general office duties, where an in-depth knowledge of office management principles was obtained. Effectively manage office operations, utilizing the following skill sets: Computer Proficiency: Considered a "power user" of Microsoft Office; Outlook, Excel, Word, Power Point, and Publisher. With the ability to learn new software applications. Work independently and in group settings Communicate effectively with staff/executives Attention to detail, excellent planning, organizing and time management skills. Providing excellent customer-service Reliability Demonstrate high level of integrity, loyalty, confidentiality, and respect for co-workers and managers. Maintain cordial working relations with all Employees and other Deaconess Health Systems staff members. Interact professionally with all levels of staff and maintain the highest level of confidentiality; known for tact and diplomacy in handling sensitive issues. I would like to obtain a position in which my organizational abilities can be fully utilized. To work in a place where there is a need for a variety of office management skills including - computer knowledge, organizational abilities, business intelligence and database program use.
  • Guest services
  • Inventory control procedures
  • Merchandising expertise
  • Loss prevention
  • Cash register operations
  • Product promotions
09/2010 to Present
Administrative Assistant Dixon Valve Westmont, IL,
  • Perform various secretarial/clerical duties Create correspondences, draft memos, and emails.
  • Record and transcribe meeting minutes.
  • Coordinate agendas for meetings with visitors and clients.
  • Manage calendars, employees PTO and FMLA hours, plan meetings, and compose documents and organize offices for efficiency.
  • Interact with organizational staff, executives, clients, vendors and visitors on a daily basis.
  • Update electronic file systems and maintain electronic and paper files for Sponsors, clinical studies, Regulatory, Food and Drug Administration, and Center for Medicare & Medicaid Services.
  • File and record Sponsor/CRO documentation, electronic files, inventories and reports.
  • Retrieve, maintain, and organize information for individual employees and clients.
  • Manage staff office space, equipment, and office keys.
  • Coordinate the purchase of office equipment and supplies - Using Lawson Maintain, review, and revise administrative policies and procedures I am the Liaison for Deaconess Hospital Research Oversight Committee Duties include room reservations, scheduling, and food services Organize meeting agendas, and meeting minutes, maintain roster, send communications via mail, voice call, and email to all committee members Complete and maintain applications for Industry Sponsored Research Studies contracted with DHS.
  • Maintain Investigator applications for Research Studies Submit all documentation for DHS Magnet re-certification I am the Liaison for the Research Institute's Internship program Coordinate schedules and oversee Intern activities Prepare materials; coordinate access to system and orientation of facility Ensure compliance with DHS regulations, policies and procedures Accomplishments Developed the Research Internship process, train and coordinate yearly Internship Students Reorganize long term storage tracking forms for quick retrieval Train and guide physicians through CMS government website and maintain reported information for accuracy Employee Wellness.
08/2006 to 09/2010
Administrative Assistant Docgo Inc. El Monte, CA,
  • Managed Employee Time in Kronos Processed all communications coming in via mail, fax, or in person.
  • Distributed, documented and filed as needed Entered patient Wellness screening results into patient charts and maintained spreadsheets (Excel) Ordered and maintained office and medical supplies Assisted and worked health screenings Accomplishments Designed the chart filing system used to maintain, pull, and file all charts Created the spreadsheet utilized for data entry; which is used for Employee Wellness reports for DHS.
  • Patient Registration.
2 Years Administrative Assistant Deaconess Hospital Inc City, STATE,
  • Entered patient Wellness screening results in to database (access) Maintained Employee Time in Kronos Completed reports for Clients on their employee aggregate results Billing and receiving for services rendered Ordered and maintained supplies Assisted and worked health screenings Accomplishment Created a tracking system for maintaining Flu Shots.
Expected in
No Degree:
Ivy Tech Community College - Evansville, IN
Expected in
High School Diploma:
F. J. Reitz High School - Evansville, IN

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School Attended

  • Ivy Tech Community College
  • F. J. Reitz High School

Job Titles Held:

  • Administrative Assistant
  • Administrative Assistant
  • 2 Years Administrative Assistant


  • No Degree
  • High School Diploma

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