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Administrative Assistant And Teacher Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Professional Summary

Systematic Administrative Assistant with over 6 years of experience in fast-paced office settings. Hardworking team-player with proficiency in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Experience addressing various business office needs, including file and document management, inventory allocation and technical training. Proficient in maintaining stringent financial controls and timelines. Diplomatic and professional when communicating with stellar time management and multitasking expertise. Expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven ability to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.

Skills
  • Office administration
  • Spreadsheet management
  • Process optimization
  • Meeting minutes
  • Transporting Files
  • Routing Mail
  • Report Development
  • Program Files Maintenance
  • Organizing Mail
  • Faxing Paperwork
  • Document Conversion
  • Correspondence Handling
  • AR/AP
  • AP/AR Proficiency
  • Advanced MS Office Suite Knowledge
  • Filing and data archiving
  • Meeting arrangements
  • Team Bonding
  • Project planning
  • Expense reporting
  • Supervising staff
  • Policy and procedure modification
  • Human resource laws
  • School records monitoring
  • Performance improvement
  • Records management
  • Statistical data gathering
  • Business administration
  • Administrative support
  • Mail handling
  • Documentation and reporting
  • Social media knowledge
  • Transcription and dictation
  • Report analysis
  • Bookkeeping
  • Conference planning
  • Grant report writing
  • Database Management
  • Business correspondence
  • Paperwork drafting
  • Strategic Planning
  • Purchase orders organization
  • Customer and client relations
  • Executive presentations
  • Time management
  • Relationship building
  • Presentation design
  • Documentation and control
  • Recordkeeping
  • Sorting and labeling
  • Office management
  • Quality assurance
  • Scheduling
Work History
Administrative Assistant and Teacher, 09/2014 to 12/2018
Medstar HealthHanover, MD,
  • Created PowerPoint presentations for Staff development purposes.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance data.
  • Coached new employees on administrative procedures, Congregation policies and performance standards.
  • Composed internal memos and external correspondence for senior staff and reviewed all documentation to eliminate errors.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Processed invoices and expenses using Excel to facilitate on-time payment.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to congregation members.
  • Sorted and distributed office mail and recorded incoming shipments for financial records.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Handled membership correspondence and tracked records to foster office efficiency.
  • Organized weekly staff meetings and logged minutes for records.
  • Maintained complex digital filing system for financial information.
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Offered office-wide Microsoft Office software support and training, including troubleshooting issues and optimizing usage.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Managed Excel databases converting complex data into easy-to-interpret data.
  • Generated reports and typed letters in Microsoft Office and prepared presentations in Powerpoint for maximum impact and results.
  • Executed record filing system to improve document organization and management.
General Surgery Administrative Assistant, 05/2018 to 09/2018
Colfax CorporationLa Jolla, CA,
  • Created PowerPoint presentations for business development purposes.
  • Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Processed invoices and expenses using Excel to facilitate on-time payment.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
  • Monitored Program Chair - M-Health and Medicine at India Mobile Congress and JHU's work calendar and scheduled appointments, meetings and travel.
  • Offered office-wide Microsoft Office software support and training, including troubleshooting issues and optimizing usage.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Scheduled office meetings and client appointments for team of 3 professional Program Leads.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Executed record filing system to improve document organization and management.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Managed Microsoft Excel databases converting complex data into easy-to-interpret data.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Performed research to collect and record involvement data.
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Administrative Assistant, 05/2017 to 09/2017
Jewish National FundCity, STATE,
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Created PowerPoint presentations for business development purposes.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Offered office-wide Microsoft Office software support and training, including troubleshooting issues and optimizing usage.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Managed accounts payable and receivable for services and donations office grossing over $2,000,000 per year.
  • Generated reports and typed letters in Microsoft Office and prepared presentations in Powerpoint for maximum impact and results.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Performed research to collect and record financial contribution data.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Scheduled office meetings and client appointments for team of 10.
  • Managed Spreadsheet databases converting complex data into easy-to-interpret data.
  • Maintained complex digital filing system for financial information.
  • Drafted professional memos, letters and marketing copy to support business objectives and growth.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
  • Executed record filing system to improve document organization and management.
Education
Bachelor of Arts: Political Science And Government, Expected in 05/2022
University Of Rochester - Rochester, NY
GPA:

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Resume Overview

School Attended
  • University Of Rochester
Job Titles Held:
  • Administrative Assistant and Teacher
  • General Surgery Administrative Assistant
  • Administrative Assistant
Degrees
  • Bachelor of Arts

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