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administrative assistant and office manager resume example with 4+ years of experience

JC
Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000, resumesample@example.com
Professional Summary

Systematic Administrative Assistant with over 4 years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven ability to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.

Skills
  • Office administration
  • Business administration
  • Statistical data gathering
  • Invoice Processing
  • Project Management
  • Multi-line Telephone Systems
  • Meeting arrangements
  • Employee timesheet processing
  • Marketing
  • Conference planning
  • Filing and data archiving
  • Database Management
  • Customer and client relations
  • Database administration
  • Strategic Planning
  • Office management
  • Scheduling
  • Social media knowledge
  • Expense reporting
  • Administrative support
  • Travel planning
  • Payroll and budgeting
  • Mail distribution
  • Sorting and labeling
Work History
10/2019 to 03/2020 Administrative Assistant and Office Manager Unicef | Washington, DC,
  • Enhanced collaboration between team members by preparing meeting materials and taking clear notes to distribute to stakeholders.
  • Liaised with patients and addressed inquiries, appointment requests and billing questions.
  • Handled all incoming business and client requests for information.
  • Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities.
  • Arranged corporate and office conferences for company employees and guests.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Allocated executive tasks and managed complex calendars and administrative functions.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Audited production reports, tracking data entry and processing errors.
08/2016 to 09/2019 Officer Manager and Land Technician Raintree Energy, LLC | City, STATE,
  • Kept projects on schedule by managing deadlines and adjusting workflows as needed.
  • Planned and arranged meetings with external organizations and individuals, enabling all parties to meet and discuss project progress.
  • Oversaw onboarding and mentorship, planned and executed meetings and developed project documentation.
  • Provided technical direction on Type projects and initiatives to other engineers, designers and technicians.
  • Worked with Type supervisors and team members to understand supply needs and bring levels within desired tolerances.
  • Completed Timeframe logs and reports detailing production data such as volume, materials used and quality assurance results, helping management make accurate operational decisions.
  • Cultivated and strengthened relationships with new clients and educated clients on account services and capabilities.
08/2015 to 12/2016 Executive Assistant to the Chief Executive Officer Warwick Land Services | City, STATE,
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Education
Expected in 05/2019 Bachelor of Business Administration | Marketing University of Central Oklahoma, Edmond, OK GPA:
Expected in 05/2016 Associate in Science Enterprise Development | Oklahoma State University - Oklahoma City, Oklahoma City, OK GPA:

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Resume Overview

School Attended

  • University of Central Oklahoma
  • Oklahoma State University - Oklahoma City

Job Titles Held:

  • Administrative Assistant and Office Manager
  • Officer Manager and Land Technician
  • Executive Assistant to the Chief Executive Officer

Degrees

  • Bachelor of Business Administration
  • Associate in Science Enterprise Development

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