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Dedicated administrative assistant with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.
- Data entry documentation
- Advanced MS Office Suite knowledge
- Excel spreadsheets
- Recordkeeping and bookkeeping
- Meeting planning
- Accounting skills
- Microsoft
- Inventory systems
- 10-key proficiency
- Mail management
- Account balancing reconciliation
- Types 70 WPM
- Records management systems
- Document retrieval
- Proposal writing
- Business writing
- AR/AP
- Accounting support
- Sensitive material handling
- Memo preparation
- Program file distribution
- QuickBooks expert
- PC proficient
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- Back office operations
- Organization and efficiency
- Payroll and benefits administration
- Time and labor control
- Multitasking and prioritization
- Administrative operations
- Dedicated team player
- Data entry
- File and data retrieval systems
- Staff motivation
- Customer relations
- Appointment scheduling
- QuickBooks
- Certified Microsoft Office Specialist
- Spreadsheet development
- Administer training modules
- Database entry
- Billing and coding
- Expense reporting
- Professional and mature
- Bookkeeping
- English skills
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03/2021 to 10/2021 Administrative Assistant Glaxosmithkline – Jackson, MS,
- Tracked and submitted employee timesheets to accounting department for payroll processing.
- Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
- Organized and maintained filing and document management systems by coordinating, archiving and purging files.
- Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
- Monitored attendance records by taking note of staff vacation time, sick days and personal days.
- Directed customer communication to appropriate department personnel.
- Arranged travel and hotel accommodations for international and domestic business meetings and trips.
- Generated Locates for Jobs
- Prepared spreadsheets Excel
- Setup yard locations
- Handle credit card and fuel summaries
- Requisitions and Accounts Receivable
- Going above and beyond to make sure crews are running efficiently
02/2015 to 04/2020 Administrative Assistant Grane – Waynesburg, PA,
- Arranged travel and hotel accommodations for international and domestic business meetings and trips.
- Directed customer communication to appropriate department personnel.
- Tracked and submitted employee timesheets to accounting department for payroll processing.
- Monitored attendance records by taking note of staff vacation time, sick days and personal days.
- Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
- Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
- Prepared packages for shipment by generating packing slips and setting up courier deliveries.
- Organized and maintained filing and document management systems by coordinating, archiving and purging files.
- Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
- Generated locates
- Prepared spreadsheets and requisitions Excel
- Setup yard locations
- Parts runner
- Accounts Receivables
09/2012 to 02/2015 Field Assistant Lee Enterprises, Incorporated – Decatur, IL,
- Worked closely with customers on administrative and technical matters to keep senior professionals free for advanced problems.
- Completed and submitted paperwork for appointments and updated account records.
- Input data into system using Excel, adhering to all procedures to keep information private.
- Proofed documents to keep all correspondence free of grammar errors.
- Organized training materials and user manuals to promote onboarding sessions.
- Developed organizational filing systems for confidential customer records and reports.
- Assisted on special projects
- Responded promptly to company questions via email, reducing phone inquiries
- Implemented office efficiency improvements to streamline task delegation.
- Reviewed infomation to give customers correct details regarding all types of issues.
- Facilitated communication through effective management of incoming correspondences, including phone calls, emails and letters.
- Managed travel arrangements, agendas and accommodations coordination for senior personnel.
- Tracked usage of field supplies and placed orders to maintain inventory levels.
- Prepared reports compiled from data and disseminated to appropriate personnel.
- Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
- Supervised invoice creation and submission to enable prompt and efficient customer billing.
- Documented office procedures and processes into safety manuals for use by all administrative personnel.
- Identified different issues before they escalated and implemented proper direction for effective resolution.
- Monitored office supply use and stock levels, placing replenishment orders as needed.
- Maintained office database to deliver access to and easy navigation of important organizational documents.
- Sorted and distributed incoming mail, dispersing to appropriate departments and personnel.
- Generated locates
- Collected, entered, and processed all payroll
- Collected and entered all equipment information for oil changes, registrations, inspections, ect.
- Kept office in a clean and orderly manner.
- Assisted all general foremans and superintendents.
Expected in Bachelor of Science: Nursing-No Degree
Oklahoma City Community College - Oklahoma City, OK
GPA:
Expected in : Computer Networking And Telecommunications
Weatherford College - Weatherford, TX
GPA:
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