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Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - resumesample@example.com - -
Summary

Dedicated administrative assistant with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.

Skills
  • Data entry documentation
  • Advanced MS Office Suite knowledge
  • Excel spreadsheets
  • Recordkeeping and bookkeeping
  • Meeting planning
  • Accounting skills
  • Microsoft
  • Inventory systems
  • 10-key proficiency
  • Mail management
  • Account balancing reconciliation
  • Types 70 WPM
  • Records management systems
  • Document retrieval
  • Proposal writing
  • Business writing
  • AR/AP
  • Accounting support
  • Sensitive material handling
  • Memo preparation
  • Program file distribution
  • QuickBooks expert
  • PC proficient
  • Back office operations
  • Organization and efficiency
  • Payroll and benefits administration
  • Time and labor control
  • Multitasking and prioritization
  • Administrative operations
  • Dedicated team player
  • Data entry
  • File and data retrieval systems
  • Staff motivation
  • Customer relations
  • Appointment scheduling
  • QuickBooks
  • Certified Microsoft Office Specialist
  • Spreadsheet development
  • Administer training modules
  • Database entry
  • Billing and coding
  • Expense reporting
  • Professional and mature
  • Bookkeeping
  • English skills
Experience
03/2021 to 10/2021
Administrative Assistant Glaxosmithkline Jackson, MS,
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
  • Monitored attendance records by taking note of staff vacation time, sick days and personal days.
  • Directed customer communication to appropriate department personnel.
  • Arranged travel and hotel accommodations for international and domestic business meetings and trips.
  • Generated Locates for Jobs
  • Prepared spreadsheets Excel
  • Setup yard locations
  • Handle credit card and fuel summaries
  • Requisitions and Accounts Receivable
  • Going above and beyond to make sure crews are running efficiently
02/2015 to 04/2020
Administrative Assistant Grane Waynesburg, PA,
  • Arranged travel and hotel accommodations for international and domestic business meetings and trips.
  • Directed customer communication to appropriate department personnel.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Monitored attendance records by taking note of staff vacation time, sick days and personal days.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Prepared packages for shipment by generating packing slips and setting up courier deliveries.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Generated locates
  • Prepared spreadsheets and requisitions Excel
  • Setup yard locations
  • Parts runner
  • Accounts Receivables
09/2012 to 02/2015
Field Assistant Lee Enterprises, Incorporated Decatur, IL,
  • Worked closely with customers on administrative and technical matters to keep senior professionals free for advanced problems.
  • Completed and submitted paperwork for appointments and updated account records.
  • Input data into system using Excel, adhering to all procedures to keep information private.
  • Proofed documents to keep all correspondence free of grammar errors.
  • Organized training materials and user manuals to promote onboarding sessions.
  • Developed organizational filing systems for confidential customer records and reports.
  • Assisted on special projects
  • Responded promptly to company questions via email, reducing phone inquiries
  • Implemented office efficiency improvements to streamline task delegation.
  • Reviewed infomation to give customers correct details regarding all types of issues.
  • Facilitated communication through effective management of incoming correspondences, including phone calls, emails and letters.
  • Managed travel arrangements, agendas and accommodations coordination for senior personnel.
  • Tracked usage of field supplies and placed orders to maintain inventory levels.
  • Prepared reports compiled from data and disseminated to appropriate personnel.
  • Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
  • Supervised invoice creation and submission to enable prompt and efficient customer billing.
  • Documented office procedures and processes into safety manuals for use by all administrative personnel.
  • Identified different issues before they escalated and implemented proper direction for effective resolution.
  • Monitored office supply use and stock levels, placing replenishment orders as needed.
  • Maintained office database to deliver access to and easy navigation of important organizational documents.
  • Sorted and distributed incoming mail, dispersing to appropriate departments and personnel.
  • Generated locates
  • Collected, entered, and processed all payroll
  • Collected and entered all equipment information for oil changes, registrations, inspections, ect.
  • Kept office in a clean and orderly manner.
  • Assisted all general foremans and superintendents.
Education and Training
Expected in
Bachelor of Science: Nursing-No Degree
Oklahoma City Community College - Oklahoma City, OK
GPA:
Expected in
: Computer Networking And Telecommunications
Weatherford College - Weatherford, TX
GPA:

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Resume Overview

School Attended

  • Oklahoma City Community College
  • Weatherford College

Job Titles Held:

  • Administrative Assistant
  • Administrative Assistant
  • Field Assistant

Degrees

  • Bachelor of Science
  • Some College (No Degree)

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