Dedicated administrative assistant with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.
Tracked and submitted employee timesheets to accounting department for payroll processing.
Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
Developed administrative processes to achieve organizational objectives and improve office efficiency.
Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
Organized and maintained filing and document management systems by coordinating, archiving and purging files.
Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
Monitored attendance records by taking note of staff vacation time, sick days and personal days.
Directed customer communication to appropriate department personnel.
Arranged travel and hotel accommodations for international and domestic business meetings and trips.
Generated Locates for Jobs
Prepared spreadsheets Excel
Setup yard locations
Handle credit card and fuel summaries
Requisitions and Accounts Receivable
Going above and beyond to make sure crews are running efficiently
02/2015 to 04/2020
Administrative AssistantGrane – Waynesburg, PA,
Arranged travel and hotel accommodations for international and domestic business meetings and trips.
Directed customer communication to appropriate department personnel.
Tracked and submitted employee timesheets to accounting department for payroll processing.
Monitored attendance records by taking note of staff vacation time, sick days and personal days.
Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
Developed administrative processes to achieve organizational objectives and improve office efficiency.
Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
Prepared packages for shipment by generating packing slips and setting up courier deliveries.
Organized and maintained filing and document management systems by coordinating, archiving and purging files.
Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
Generated locates
Prepared spreadsheets and requisitions Excel
Setup yard locations
Parts runner
Accounts Receivables
09/2012 to 02/2015
Field AssistantLee Enterprises, Incorporated – Decatur, IL,
Worked closely with customers on administrative and technical matters to keep senior professionals free for advanced problems.
Completed and submitted paperwork for appointments and updated account records.
Input data into system using Excel, adhering to all procedures to keep information private.
Proofed documents to keep all correspondence free of grammar errors.
Organized training materials and user manuals to promote onboarding sessions.
Developed organizational filing systems for confidential customer records and reports.
Assisted on special projects
Responded promptly to company questions via email, reducing phone inquiries
Implemented office efficiency improvements to streamline task delegation.
Reviewed infomation to give customers correct details regarding all types of issues.
Facilitated communication through effective management of incoming correspondences, including phone calls, emails and letters.
Managed travel arrangements, agendas and accommodations coordination for senior personnel.
Tracked usage of field supplies and placed orders to maintain inventory levels.
Prepared reports compiled from data and disseminated to appropriate personnel.
Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
Supervised invoice creation and submission to enable prompt and efficient customer billing.
Documented office procedures and processes into safety manuals for use by all administrative personnel.
Identified different issues before they escalated and implemented proper direction for effective resolution.
Monitored office supply use and stock levels, placing replenishment orders as needed.
Maintained office database to deliver access to and easy navigation of important organizational documents.
Sorted and distributed incoming mail, dispersing to appropriate departments and personnel.
Generated locates
Collected, entered, and processed all payroll
Collected and entered all equipment information for oil changes, registrations, inspections, ect.
Kept office in a clean and orderly manner.
Assisted all general foremans and superintendents.
Education and Training
Expected in
Bachelor of Science: Nursing-No Degree Oklahoma City Community College - Oklahoma City, OK GPA:
Expected in
: Computer Networking And Telecommunications Weatherford College - Weatherford, TX GPA:
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