Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

An organized and results-oriented Administrative professional with a proven track record of orchestrating integrated communications to effectively engage internal/external clients, vendors, and contractors in corporate priorities and enhance company reputation. Seeking to leverage cross functional expertise in organizational communication, team leadership, training, campaign implementation, and employee engagement coordination to transition into a Communications oriented role.

  • Proficient in Outlook, Microsoft Office Suite 365 (PowerPoint,SharePoint/Teams, working knowledge of Excel), and Concur Expense Management
  • Strong written and verbal communication
  • Comprehensive understanding of office administration, including thoughtful approaches to planning and coordination
  • Perceptive, with substantial active listening skills
  • Effective time management discernment
  • Ability to think diligently in high pressured circumstances
  • Hardworking, adaptable, and consistently maintain a positive disposition with all interactions
  • Keen interpersonal skills
  • Proclivity to acquire new skills and an eagerness to learn
Work History
Administrative Assistant , 05/2019 - Current
Estee Lauder King Of Prussia, PA,
  • Provided direct administrative support to Chief Technology Officer by managing their calendar, expenses, and travel. Furthermore, regularly assisted in data inventory projects, facilitated and scheduled company-wide trainings, assisted with the onboarding of new hires, and many other various tasks.
  • Maintained calendars, expenses, travel, and provided general office support to three teams including Information Services, Tax, and Business Analytics and Reporting.
  • Coordinated meetings, set agendas, and recorded meeting minutes for the Business Continuity Planning and Cyber Security team that included the Chief Financial Officer, Chief Technology Officer, and the Directors of Corporate Communications and Human Resources.
  • Ran frequent audits of systems such as databases, software programs shared with external parties like Sharefile, and also monitored/enforced cyber security training attendance.
  • Managed the reception area as well as performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors. This also included assuring the premises was monitored, guests were signed into visitor management system, screened, and issued passes for security purposes.
  • Coordinated with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions for office-wide grocery deliveries, company-wide catered events, or significant meetings that required refreshment or meal set-up.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Actively participated on my team of Administrative and Executive Assistants by offering my hand in crafting our team charter, joining the Onboarding Group designated to streamline global interview processes, and engaging in knowledge sharing sessions.
Executive Administrative Assistant Contract, 12/2018 - 05/2019
Grant Shannon City, STATE,

Norwest Equity Partners (Contract), Minneapolis, MN January 2019 - May 2019 Värde Partners (Contract), Minneapolis, MN December 2018- January 2019

● Provided general office support to the entire team by managing the kitchens, maintaining conference and file rooms, and servicing the copy and print machines. This also included being responsible for all catering, including large board meetings with major company stakeholders.

● Provided direct support to the receptionist by backing her up daily for breaks, as well as covering for extended periods of times in her absence.

● Assisted the marketing team in countless projects ranging from inventory gathering, coordinating gifts and greeting cards to portfolio company's, performing an audit of NEP’s online presence, and working in WordPress to boost their website’s performance by adjusting the SEO Yoast. Also assisted in a clean-up project for the company's CRM database DART.

Bachelor of Arts: Organizational Communication, Expected in 12/2017
Metropolitan State University - Saint Paul, MN

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  • Executive Administrative Assistant Contract


  • Bachelor of Arts

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