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Administrative Assistant-Accounts Receivable Resume Example

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ADMINISTRATIVE ASSISTANT-ACCOUNTS RECEIVABLE
Professional Summary

Systematic Administrative Assistant with over 14 years of experience in fast-paced Accounting, Court or Law Enforcement settings. Hardworking team-player with expertise in Accounting, Legal Terminology, Docketing and Confidentiality. Responsible, punctual and capable of working with little to no supervision.

Skills
  • Paperwork drafting
  • AP/AR proficiency
  • Spreadsheet management
  • Filing assistance
  • Restocking supplies
  • Documentation and control
  • Meeting minutes
  • Multi-line phone proficiency
  • Employee timesheet processing
  • Meeting arrangements
  • Filing and data archiving
  • Organizing mail
  • Invoice preparation
  • Faxing paperwork
  • Correspondence handling
  • Routing mail
  • Office administration
  • Flexible
  • Staff management
  • Research skills
  • Invoice processing
  • Critical Thinking
  • Documents filing
  • Credit and collections
  • Letter preparation
  • Database management
  • Sorting mail
  • Mail distribution
  • Professional phone etiquette
  • Budgeting
  • Excellent communication skills
  • Proper payment verification
  • Customer-service oriented
  • Mail handling
  • Expense reporting
  • 60 WPM typing speed
  • Travel coordination
  • Accounts payable and receivable
  • Deadline driven
  • Advanced clerical knowledge
  • Legal administrative support
  • Data entry
  • Payroll and budgeting
  • Answering incoming calls
  • Processing records destruction
  • Purchase orders organization
  • Customer service-oriented
  • Punctual
  • OSHA compliance
  • Managing office operations
  • Evidence collection analysis
  • DNA techniques
  • Evidence collection documentation
  • Payment processing
  • Database entry
  • Team liaison
Work History
Administrative Assistant-Accounts Receivable05/2017 to Current
Sandia Resort & Casino – Albuquerque, New Mexico
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Processed invoices and expenses using VisualOne and Delphi softw.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Offered departmental administrative support.
  • Performed research to collect and record aging reports data.
Court Administrator-Acting Probation Officer03/2011 to 02/2015
Isleta Tribal Court – Albuuerque, New Mexico
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Established and developed highly efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.
  • Completed bi-weekly payroll for six employees.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using PowerPoint.
  • Managed supervisor itinerary and appointments and streamlined scheduling procedures.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Improved office operations by automating client correspondence, record tracking and data communications.
  • Hired, managed, developed and trained staff, established and monitored goals, and conducted performance reviews.
  • Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders.
  • Oversaw administration of DNA indexing and drug and alcohol screenings for all offenders.
  • Conducted pre-sentence investigations by doing in-depth research and compiling police reports.
  • Suggested special community service rehabilitation programs to help further support offenders.
  • Served as court liaison by attending court hearings and presenting reports and recommendations.
  • Handled over 75 full-cycle caseloads per month, including pre-sentence, pre-trial and client supervision.
  • Ensured adherence to all legal requirements and performed daily office visits per week.
  • Coordinated and worked closely with law enforcement, social service agencies and mental health providers.
  • Maintained organized offender records and documentation in compliance with department and legal standards.
Court Clerk Supervisor03/2000 to 03/2013
State Of New Mexico Metropolitan Court – Albuquerque, NM
  • Responded to in-person and telephone requests for information from general public, attorneys and other involved parties.
  • Responded to inquiries from general public regarding court appearance, trial dates, judicial procedures and fines.
  • Drafted professional court correspondence to facilitate Notice of Appeals.
  • Prepared and issued court orders for probation orders, sentencing information and other actions.
  • Documented all exhibits admitted during hearings.
  • Maintained docket calendar and database for Criminal and Civil court.
  • Announced charges and indictments to defendants in court and recorded defendants' pleas.
  • Processed payments for fines and fees, maintained accurate drawers, issued receipts and updated account balances.
  • Marked and preserved exhibits introduced into evidence in court proceedings.
  • Operated with high integrity, built trust, and earned sustained credibility with internal and external clientele.
  • Created scheduling hearings in AS400 and Odyssey.
  • Searched files and contacted witnesses, attorneys and litigants to obtain information for court.
  • Prepared and distributed court orders, including probation orders and sentencing information.
Education
Associate of Arts: Criminal Justice05/2011University of Phoeniz- Albuquerque
Bachelor of Science: Criminal JusticeBrookline College- Albuquerque,
Certificate of Completion03/2019Federal Bureau of Investigation Citizens Academy- Albuquerque, NM
  • Awarded Certificate of Completion
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Resume Overview

Companies Worked For:

  • Sandia Resort & Casino
  • Isleta Tribal Court
  • State Of New Mexico Metropolitan Court

School Attended

  • University of Phoeniz
  • Brookline College
  • Federal Bureau of Investigation Citizens Academy

Job Titles Held:

  • Administrative Assistant-Accounts Receivable
  • Court Administrator-Acting Probation Officer
  • Court Clerk Supervisor

Degrees

  • Associate of Arts : Criminal Justice 05/2011
    Bachelor of Science : Criminal Justice
    Certificate of Completion 03/2019

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