Motivated Professional offering office support as an Administrative assistant seeking position as an Accounts Payable/Receivable Clerk. Energetic and reputable individual possessing strong work ethic, professional demeanor and superb initiative. Exceptional customer service and decision-making skills. Fully capable and easily trained.
Dedicated with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight.
Key Skills & Competency
Assertive in establishing financial accountability.
Ability to work with pace and accuracy.
Good working knowledge of MS Office including Excel
Making sure payments are always up to date.
Knowledge of general accounting procedures.
Administering petty cash and preparing petty cash reconciliations
Posting invoices to the general ledger.
POS system expertise
Accurate cash-handling
Mentoring and training
Staff training and motivation
Opening and closing procedures
Technologically savvy
Accounting support
Sensitive material handling
Microsoft
Time management
Payroll and benefits administration
Invoicing and billing
Quickbooks (Entry Level)
Experience
Administrative Assistant/Accounts Payable Clerk, 05/2016 to Current Leidos – Oklahoma City, OK,
Charged expenses to accounts and cost centers by analyzing invoice and expense reports.
Reconciled monthly statements and transactions to keep records accurate and current.
Gathered information to produce accounts payable reports for review.
Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
Expedited payments by verifying accuracy and currency of vendor information..
Facilitated payment of invoices due by sending bill reminders and contacting clients.
Trained new team members on company policies and accounting systems to keep team operations productive and efficient.
Kept detailed records of accounts payable by creating reports and updating vendor balance sheets.
Maintained updated vendor files.
Established rapport to optimize vendor relationship.
Developed administrative processes to achieve organizational objectives and improve office efficiency.
Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
Verified data when processing incoming and outgoing checks and wire transfers to increase accuracy.
Office Manager/Administrative Assistant , 02/2012 to 04/2016 Quick Print – City, STATE,
Arranged travel and hotel accommodations for international and domestic business meetings and trips.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Prepared Bank Deposits.
Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
Increased accuracy by verifying data while processing incoming and outgoing checks and wire transfers.
Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Organized and maintained filing and document management systems by coordinating, archiving and purging files.
Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
Office Manager /Payroll Clerk, 06/2009 to 01/2012 Rose CNA Staffing – City, STATE,
Prepared reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages.
Organized and maintained payroll information by entering data, deleting errors, calculating and collecting information.
Gathered timesheets to prepare weekly payroll data for processing by payroll coordinator.
Identified, researched and resolved issues with hours worked.
Protected payroll operations and maintained employee confidence by keeping information private.
Received, filed and processed paperwork and documents for on-boarding employees.
Determined payroll liabilities by calculating employee federal and state income, social security taxes and employer's social security, unemployment and workers compensation payments.
Calculated accurate wages, including overtime, salary increases and bonuses.
Education and Training
High School Diploma: , Expected in 06/1982 Hawksbill High - Bahamas, GPA:
Accomplishments
Recognized as Employee of the Quarter for outstanding performance and team contributions.
Promoted from Receptionist to Administrative Assistant, in less than 6 months.
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