administrative assistant accounting clerk resume example with 2+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Detail-oriented Accounting Assistant bringing 6 years of experience in the accounting landscape. Skilled in account management, expense reports and invoice reconciliation. Hard-working and proactive with solid foundation of trustworthy and dependable performance.

  • Collections and invoice processing
  • Expense tracking
  • Time Management
  • Month-end documentation
  • Report preparation
  • Purchasing
  • AR and AP expertise
  • Expense account management
  • Payment processing
  • General ledger accounting
  • GL reconciliation
  • Payroll operations
  • Payroll
05/2020 to Current Administrative Assistant/Accounting Clerk Atlas Technical Consultants, Inc. | Fort Worth, TX,
  • Provided accounting assistance such as payroll, AP, AR and expense tracking support.
  • Compiled and archived signed sales agreements, client cost confirmations, invoicing and cash receipts.
  • Resolved billing discrepancies by completing detailed research and analysis and documented client rebate discounts and reserve fund records.
  • Communicated with Comptroller about discrepancies and devised plans to reconcile financial issues.
  • Updated accounting ledger and journals with updated transaction information.
  • Performed day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data and reconciled daily totals to confirm proper accounting.
  • Maintained process documentation for financial department operations.
08/2019 to 05/2020 Accounts Payable Specialist Advanced Group | Chicago, IL,
  • Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
  • Prepared and updated vendor files, including tax and insurance information.
  • Assisted with month-end and year-end closings to support accounting system accuracy.
  • Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
  • Reconciled monthly statements and transactions to keep records accurate and current.
  • Worked closely with department personnel to produce accurate and timely bills.
  • Prepared weekly payroll for team of salaried and hourly employees.
  • Assisted managing leaders to identify and eliminate non-value added tasks.
  • Calculated month-end accrual entries for trade payables.
  • Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
  • Verified vendor accounts by reviewing documentation, rectifying issues and contacting account holders.
  • Performed day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data and reconciled daily totals to confirm proper accounting.
07/2018 to 10/2019 Administrative Assistant/ Accounting D A Transportation | City, STATE,
  • Matched invoices with purchase orders and packing lists to confirm accurate shipments and billing functions.
  • Drafted computer-generated checks and prepared for distribution
  • Maintains and distributes all budget, audit and open purchase order report
  • Monitored budget development and adherence, including review of employee expense reports, purchase orders and forecasting reports.
  • Generated monthly and quarterly financial reports to inform senior management and stakeholders.
  • Organized and maintained tax documentation and functions, including filing tax correspondence and submitting quarterly payroll tax return payments
  • Processed payroll and payroll taxes in QuickBooks.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
  • Prevented scheduling errors by demonstrating strong attention to detail while managing daily calendar and creating weekly or monthly reports and presentations.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Sorted incoming mail and disseminated all correspondence to applicable departments.
  • Assisted production and distribution of memos, newsletters, email updates and other forms of communication.
  • Strengthened operational efficiencies and traceability by developing organizational filing systems for records, agendas and reports.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Set up and maintained physical and electronic filing systems to maintain organizational efficiency.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Screened and verified visitors for identification credentials and purpose of visit to maintain security of personnel and office environment.
Education and Training
Expected in | BUSINESS ADMINISTRATION El Paso Community College, El Paso, TX, GPA:

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Resume Overview

School Attended

  • El Paso Community College

Job Titles Held:

  • Administrative Assistant/Accounting Clerk
  • Accounts Payable Specialist
  • Administrative Assistant/ Accounting


  • Some College (No Degree)

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