Administrative Assistant Resume Example

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Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Systematic Administrative Assistant with over 24 years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.

Resourceful and experienced Administrative Assistant in offering expertise in customer service and file management. Dedicated team member with high attention to detail and strong organizational skills. Handles multiple projects simultaneously with high degree of accuracy.

  • Spreadsheet management
  • Faxing Paperwork
  • Information security
  • Administrative support
  • Filing and data archiving
  • Letter preparation
  • Attendance record management
  • Records management
  • Workers' compensation
Work History
Administrative Assistant, 01/2014 to 06/2020
Harris Companies Ogden, UT,
  • Review student misconduct reports requiring disciplinary action, and counsel students regarding such reports.
  • I am the Attendance/Discipline Secretary, I work directly with the Principal and Vice Principal.
  • My daily job duties consist of running attendance reports, calling students homes' that are absent, assigning detention to such students that have multiple tardies.
  • I also handle all suspension letters and truancy letters that need to be sent home to parents.
  • We have Truancy Court every two weeks here at our school and I prepare all documents for the Judge before the students' hearings.
  • I print out daily detention lists to assigned teachers and give out passes to the students as a reminder as well. I run a different variety of reports all pertaining to students behavior and/or eligibility to participate in School Activities.
  • ( Dances, Sports, Plays etc.)I use Google Docs, Google Sheets, and my Google Drive creating new folders on a daily basis that pertain to the students in the school.
  • Currently we have 721 students.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
Administrative Assistant, 04/1997 to 06/2010
Harris Companies Bellingham, WA,
  • Schedule or dispatch workers, work crews, equipment, or service vehicles to appropriate locations, according to customer requests, specifications, or needs, using radios or telephones.
  • Confer with customers or supervising personnel to address questions, problems, or requests for service or equipment.
  • Receive or prepare work orders.
  • Relay work orders, messages, or information to or from work crews, supervisors, or field inspectors, using telephones or two-way radios.
  • Prepare daily work and run schedules.
  • Arrange for necessary repairs to restore service and schedules.
  • Order supplies or equipment and issue them to personnel.
  • Record and maintain files or records of customer requests, work or services performed, charges, expenses, inventory, or other dispatch information.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Processed invoices and expenses to facilitate on-time payment.
  • Maintained staff directory and company policy handbook for human resources department.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Human Resources Administrative Assistant, 07/2020 to Current
Cape Henry Associates San Diego, CA,
  • Carried out day-day-day duties accurately and efficiently.
  • Worked with employees to understand needs and provide excellent service.
  • Scheduled qualified candidates for vacant and new positions, by using Indeed or School Spring. Prepared spreadsheets for interviews and supplied Administrators with proper questions for candidates.
  • Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, office cleaning and bookkeeping.
  • Promptly call in Workers Compensation cases to Beacon when employee injury reports are received at HR.
  • Maintain multiple spreadsheets daily for employee absences. Notify Administrators and call secretaries when doctor's note are received, so that they have up to date information regarding staffing.
  • Handle all DLT Unemployment Fraud cases. Notify employees of claims that are received at HR and what they need to do. Maintain current spreadsheet of list of names.
  • Accurately update all Covid-19 related issues onto our spreadsheet, log when CPS is notified and when we receive proper documentation, then report to payroll so that employees can use their Covid time.
High School Diploma: , Expected in
Cranston High School East - Cranston, RI,
Hairdressing License: Cosmetology Education, Expected in
Costin's Beauty Academy - Warwick , RI,

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Resume Overview

School Attended
  • Cranston High School East
  • Costin's Beauty Academy
Job Titles Held:
  • Administrative Assistant
  • Administrative Assistant
  • Human Resources Administrative Assistant
  • High School Diploma
  • Hairdressing License