Administrative Assistant Resume Example

• Perform public reception, record keeping and clerical duties as assigned Answer, screen and route telephone calls to the appropriate personnel Process vehicle accident reports Enter warnings and warrants into the ITI computer system Gather and distribute police reports to the appropriate places and files Process DWI's Organize police reports, finger print cards for officers to apply for warrants Review Regional Justice Information System computer entries for accuracy and log Subpoenas Type reports, correspondence, forms, purchase orders and other materials from written and oral instructions Maintain files Mail incoming and outgoing Contact for copy machine and repairs.

• Perform skill administrative support, clerical tasks and secretarial duties and work directly with the Public Works Superintendent Coordinate interviews for perspective new hires Work with employee conflict resolution Kept personnel files updated and confidential Kept OSHA regulations updated Answer inquires, concerns and comments Maintain office accounting program Prepare department payroll Assist in budget preparations and special street projects Receive, screen and route telephone calls Greet and direct visitors Perform accounting functions, i.e., enter revenues and expenditures to appropriate accounts and invoicing.


• Received above and beyond award for working on the 50th Anniversary
• Created the Commemorative cookbook for the City
• Assisted in organizing the 50th Anniversary events and worked those events during the City celebration
• 2001 received Employee of the month
• 2002 received the Perfect Attendance Award zero sick days used

• Duties and responsibilities Provide support to administrative staff as required or arrange for external support to ensure timely completion of workload Make travel arrangements for the Vice President and other office employees Provide secretarial support to the Vice President, including composing and editing general and confidential correspondence; transcribing dictation; arranging meetings, arranging appointments and travel arrangements Assist with preparation of proposals and qualifications, invoicing Prepared client and subcontractor agreements Verify accuracy of employee timesheets, cash expense reports, mileage reports and petty cash.

Answered all incoming phone calls and returned calls to customers in a timely manner. Set appointments for inspections, bids, proposals and all other inquiries that needed to meet all prospective customer needs. Input bids and proposals in the Quick Books accounting software program. Generate invoices, generate payroll and prepare taxes to be submitted quarterly. Prepared W2's for taxes at the end of the year. Made sure phones, computer systems and other office machines stayed running properly to support the company.

Accounts receivable

Accounts payable

Assist with payroll

direct phone calls to the appropriate personnel

Answer phone calls and schedule appointments for customers

Review Routes for technicians

Resolve any customer issues in a professional manner

Perform general administration duties