Administrative Assistant Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

To obtain a challenging position within a company to exercise my extensive work history and education to meet the goals and objectives of working in the Human Resources Field. I am a graduate from Colorado Technical University with a Bachelor of Science in Business Administration in Human Resource Management. Capable HR Generalist comfortable with taking the lead in employment protocol compliance and in anticipating staffing needs.

  • Microsoft Office
  • Outlook
  • Outlook Calendar
  • Word
  • Excel
  • Power Point
  • Publisher
  • Internet
  • ITI Management Software
  • Hiring and retention
  • Recruiting
  • Compensation/payroll
  • Employee relations
  • Personnel records maintenance
Administrative Assistant, 07/2007 to 02/2012
Health Alliance Of Hudson Valley Kingston, NY,
  • Perform administrative support to the Architectural, Civil, Mechanical and Structural Engineers Prepare Transmittals, proposals, Bid Packages, Construction Bid Packages, Drawing List, and to maintain correspondence through the electronic filing system Set up specified lunch and learns with vendors so that the staff can maintain their yearly credits Answer phones, greet and direct visitors Maintain common areas and conference room areas in a neat and orderly fashion Prepare overnight shipments as required Prepare courier service as required Organize archiving system Organize new filing system Backup administrative assistant to all other administrative support staff Coordinate meetings and calendars.
Missouri - Record Clerk, 09/2003 to 07/2007
Trihealth, Inc. Norwood, OH,
  • Perform public reception, record keeping and clerical duties as assigned Answer, screen and route telephone calls to the appropriate personnel Process vehicle accident reports Enter warnings and warrants into the ITI computer system Gather and distribute police reports to the appropriate places and files Process DWI's Organize police reports, finger print cards for officers to apply for warrants Review Regional Justice Information System computer entries for accuracy and log Subpoenas Type reports, correspondence, forms, purchase orders and other materials from written and oral instructions Maintain files Mail incoming and outgoing Contact for copy machine and repairs.
Administrative Secretary, 09/1996 to 09/2003
Ruggable Chicago, IL,
  • Perform skill administrative support, clerical tasks and secretarial duties and work directly with the Public Works Superintendent Coordinate interviews for perspective new hires Work with employee conflict resolution Kept personnel files updated and confidential Kept OSHA regulations updated Answer inquires, concerns and comments Maintain office accounting program Prepare department payroll Assist in budget preparations and special street projects Receive, screen and route telephone calls Greet and direct visitors Perform accounting functions, i.e., enter revenues and expenditures to appropriate accounts and invoicing.
  • Received above and beyond award for working on the 50th Anniversary
  • Created the Commemorative cookbook for the City
  • Assisted in organizing the 50th Anniversary events and worked those events during the City celebration
  • 2001 received Employee of the month
  • 2002 received the Perfect Attendance Award zero sick days used
Regional Office Secretary, 04/1989 to 09/1996
Health Alliance Of Hudson Valley Port Jervis, NY,
  • Duties and responsibilities Provide support to administrative staff as required or arrange for external support to ensure timely completion of workload Make travel arrangements for the Vice President and other office employees Provide secretarial support to the Vice President, including composing and editing general and confidential correspondence; transcribing dictation; arranging meetings, arranging appointments and travel arrangements Assist with preparation of proposals and qualifications, invoicing Prepared client and subcontractor agreements Verify accuracy of employee timesheets, cash expense reports, mileage reports and petty cash.
Office Manager, to 03/2012
Oerlikon Pell City, AL,

Answered all incoming phone calls and returned calls to customers in a timely manner. Set appointments for inspections, bids, proposals and all other inquiries that needed to meet all prospective customer needs. Input bids and proposals in the Quick Books accounting software program. Generate invoices, generate payroll and prepare taxes to be submitted quarterly. Prepared W2's for taxes at the end of the year. Made sure phones, computer systems and other office machines stayed running properly to support the company.

Administrative Assistant, 03/2012 to 03/2013
Thermal Concepts, Inc. City, STATE,

Accounts receivable

Accounts payable

Assist with payroll

direct phone calls to the appropriate personnel

Customer Service Representative, 03/2013 to Current
Amco Ranger Pest Control City, STATE,

Answer phone calls and schedule appointments for customers

Review Routes for technicians

Resolve any customer issues in a professional manner

Perform general administration duties

Bachelor of Science: Human Resources in Business Administration, Expected in 2012
Colorado On-Line Technical School - Colorado Springs, MO

Coursework in Human Resource Management

Coursework in Business Administration

Bachelor of Science: Business Administration Human Resource Management, Expected in 1 2006
Colorado Technical University - ,
GPA: Deans List
Business Administration Human Resource Management Deans List

Accounting, administrative support, budget preparation, clerical, conflict resolution, dictation, editing, filing, invoicing, Excel, Mail, Microsoft Office, office, Outlook, Power Point, Publisher, Word, payroll, proposals, reception, record keeping, Answer phones, travel arrangements,

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Resume Strength

  • Length
  • Personalization
  • Target Job

Resume Overview

School Attended
  • Colorado On-Line Technical School
  • Colorado Technical University
Job Titles Held:
  • Administrative Assistant
  • Missouri - Record Clerk
  • Administrative Secretary
  • Regional Office Secretary
  • Office Manager
  • Administrative Assistant
  • Customer Service Representative
  • Bachelor of Science
  • Bachelor of Science

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