Administrative Assistant Resume Example

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Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -
Websites, Portfolios, Profiles
Professional Summary

Organized and efficient Data Entry Clerk with 5 years of experience in data organization, proofreading and word processing. Multi-talented in smoothly handling office administration support tasks. Team player works to support group efforts to meet critical deadlines. Possess outstanding communication, organizational and multitasking abilities. Offering 10+ years background in motivating, overseeing, and training 100+ employees in maintaining efficiency and meeting production goals. Team Leader experienced in directing activities of work groups. Develop strategies, provide training, set goals, and obtain team feedback. Excellent interpersonal and communication skills. Big picture focus, communicating goals and vision to succeed. Problem solver, networker, and consensus builder.

  • Quality Assurance Controls
  • Risk analysis and Management
  • Management Information Systems
  • Data collection and Analysis
  • Safety Standards and Protocols
  • Documentation and Reporting
  • Instructional Coordination
  • Sap ABAP
  • Data Entry
  • Staff leadership
Work History
03/2021 to Current
Administrative Assistant Health Alliance Of Hudson Valley Goshen, NY,
  • Executed record filing system to improve document organization and management.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Created detailed expense reports and requests for capital expenditures.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Maintained complex digital filing system for financial information.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
01/2021 to Current
Food Service Manager Riverview Gardens School District Saint Louis, MO,
  • Maintained high standards of food quality by reviewing shipments, overseeing preparation and monitoring food safety.
  • Maintained compliance with company policies and procedures for food safety, sanitation and quality.
  • Set schedules for (21) staff by planning and designating shifts and hours.
  • Established and enforced performance and service standards to keep consistent, high-quality environment devoted to customer satisfaction.
  • Tracked food production levels, meal counts and supply costs.
  • Controlled labor hours and inventory costs through hands-on management and proactive changes.
  • Oversaw balancing of cash registers, reconciled transactions and deposited establishment's earnings to bank monthly.
10/2020 to 03/2021
Overnight Stocker H-E-B Gonzales, TX,
  • Realigned merchandise throughout assigned section to give shelves and racks professional appeal.
  • Checked for outdated and overripe grocery items and removed from inventory.
  • Scanned shelves and product cases to locate expired, outdated and spoiled items.
  • Stamped, attached or changed price tags on merchandise shelving and updated computerized price list.
  • Monitored deliveries by checking merchandise against invoice paperwork and notifying supervisor of discrepancies.
  • Unboxed product and placed on shelves according to layout and planogram guidelines.
  • Met incoming trucks and used forklifts to move pallets to staging areas.
  • Supported (20)promotional plans by updating signage with price changes.
03/2011 to 10/2020
Project Manager/Operational Team Lead United States Marine Corps City, STATE,
  • Increased overall efficiency and productivity of team by revamping jobs, schedules and daily assignments.
  • Managed high workload with consistent record of achieving deadlines and production targets.
  • Engaged participants in recreational activities and team-building exercises.
  • Managed team meetings and discussed project's goals and objectives.
  • Evaluated employee skills and knowledge regularly, providing hands-on training and mentoring to individuals with lagging skills.
  • Delivered superior training and leadership to teams to boost performance and help team members achieve performance targets.
  • Monitored overall team and individual employee performance and compiled data into project reports for supervisor.
  • Mentored new employees by relaying information on company procedures, safety requirements and operations and delivered constructive criticism upon completion of job tasks.
  • Managed over 50 customer calls per day
Expected in 2019
Bachelor of Science: Criminal Justice
American InterContinental University - Schaumburg, IL
Expected in 2021
Professional Certificate: Introduction To Computer Science
Harvard University - Cambridge, MA
Expected in 2021
Professional Certificate: Product Management
University Of Cape Town - Cape Town,
  • 3x Professional Awards associated with Marine Corps Operations
  • 3x Personal Awards for Military Good Conduct
  • Santen Inc
  • Sodexo
  • Walmart
  • Department of State
  • United States Marine Corps
  • Project Management Professional (PMP)
  • SAP ABAP Programming for Beginners
  • SAP Net-weaver Gateway- Basics, architecture and CRUD oData
  • Technical Drawing Reading and CMM with ISO Standards
  • Occupational Safety and Health Agency (OSHA) 30 Hour Outreach for General Industry Card Holder
  • Lean Six Sigma Yellow Belt Certification
  • Modern Human Resource Management - Recruitment and Selection Process
  • Microsoft Word Certification
  • Bookkeeping and Quick books
  • Inclusive Leadership: Working with Equality and Diversity
  • The Science of Leadership
  • JIRA for Users, Managers, and Admins
  • JCAVS/JPAS Users Levels 2-10
  • Mini MBA Diploma
  • Diploma in Strategic Management
  • Diploma in Project Management
  • Diplomate in Financial Management
  • Fire Protection: Fire and Life Safety
  • Marine Security Guard
  • Proprietary Private Security Officer Course
  • Basic Firearm Safety Course
Additional Information

Active Top Secret Clearance (TS)

Active DOD Secret Clearance

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Resume Strength

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Resume Overview

School Attended
  • American InterContinental University
  • Harvard University
  • University Of Cape Town
Job Titles Held:
  • Administrative Assistant
  • Food Service Manager
  • Overnight Stocker
  • Project Manager/Operational Team Lead
  • Bachelor of Science
  • Professional Certificate
  • Professional Certificate